Supply of CCTV System Upgrade to Ipswich Borough Council

Supply of CCTV System Upgrade to Ipswich Borough Council

Ipswich Borough Council are currently out to tender for the provision of the supply of CCTV system upgrade and ongoing maintenance for Ipswich Borough Council.

United Kingdom-Ipswich: Closed-circuit television cameras

2018/S 069-153153

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ipswich Borough Council
Grafton House, 15-17 Russell Road
United Kingdom
Contact person: Joanne Cherrington
Telephone: +44 1473433754
NUTS code: UKH14
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


The Supply of CCTV System Upgrade and Ongoing Maintenance for Ipswich Borough Council

Reference number: IBC/0242

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Ipswich Borough Council are currently out to tender for the provision of The Supply of CCTV system upgrade and ongoing maintenance for Ipswich Borough Council. Ipswich Borough Council wishes to procure a service provider to deliver a comprehensive design, upgrade, installation and ongoing maintenance of a CCTV system. It must be reliable, high quality and fit-for-purpose, whilst achieving financial savings in operational and maintenance costs. Provision must be made for future expansion and advances in technology. This opportunity is available in the “Current Tenders” area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation. The deadline date for submissions of the tender is 4.5.2018 at 12 noon. Please note late returns will not be permitted. The deadline for clarification questions is 23.4.2018 at 16:00 hours which must be generated via the correspondence option on the website.

II.1.5)Estimated total value

Value excluding VAT: 750 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH14
Main site or place of performance:

II.2.4)Description of the procurement:

The Supply of CCTV System upgrade and ongoing maintenance for Ipswich Borough Council.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/07/2018
End: 30/07/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see invitation to tender.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/05/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/05/2018
Local time: 12:00

Ipswich Borough Council, Grafton House, 15 – 17 Russell Road, Ipswich, Suffolk, IP1 2DE.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic payment will be used

VI.3)Additional information:

The council’s new requirement in CSO 16.1.3 for the payment of a living wage (as defined by the Living Wage Foundation) to all those employed on the contract. All dates and time periods specified in this notice are provisional and the contracting authority reserves the right to change them. The authority reserves the right not to award the contract. It reserves the right not to proceed with all or any part of the project detailed at II.1 above and in no circumstances will it be responsible for any costs incurred by economic operators as a result of the publication of this notice or otherwise in connection with their tenders. Full details of this tender can be found on the Suffolk Sourcing System –

VI.4)Procedures for review

VI.4.1)Review body

The High Court
The Strand
United Kingdom
Telephone: +44 2079476000
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will allow a standstill period of at least 10 days at the point of the information of the award of the contract is communicated to tenderers. The standstill period provides time for unsuccessful to challenge the award decision for the contract is entered into. The public contracts Regulations 2015 provide for an economic operator who has suffered or risks suffering loss or damage by a breach of the regulations to take proceedings in The High Court. Proceedings must normally be started within 30 days of the date when the economic operator first knew or ought to have known that grounds for starting proceedings had arisen.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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