Supply of cleaning chemicals and equipment

Supply of cleaning chemicals and equipment

Title: supply of “buffers best” cleaning chemicals and equipment.

UK-Bristol: basic inorganic and organic chemicals

2012/S 44-071948

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fleet Wide Systems (FWS), DE&S
Birch 1c, #3133, Abbey Wood
For the attention of: Stephen Wiltshire
BS34 8JH Bristol
Telephone: +44 3067983828
Fax: +44 1179130966

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of cleaning chemicals and equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Basic inorganic and organic chemicals. Possible future purchase no. FGSC/0210.
Title: supply of “buffers best” cleaning chemicals and equipment.
Deadline for expressions of interest: 13.4.2012.
Proposed/estimated ITT Issue date: 6.6.2012.
Proposed/estimated ITT Return date: 16.8.2012.
Summary of requirements/description of work:
The fleet wide equipment – training stores and boats (FWE-TSB) team has a possible future requirement for the supply and delivery of “buffers best” cleaning chemicals and equipment. It is anticipated that there will be approximately 140 line items in total. It will be an essential feature of any resultant contract (s) for supplier(s) to be able to source products not normally held as stock or within their normal product range.
Reverse auction: yes.
Estimated value of requirement: 2 600 000,00 GBP.
QA standards: BS EN ISO 9001:2008 3rd party certification accredited/recognised by UKAS with an appropriate scope to meet the requirement.

Pre-qualification information to be provided: potential applicants wishing to register an interest in the project must provide their notification of expression of interest in writing including detailed statements against all the technical selection criteria listed below. Applicants who have completed part 1 of a PQQ in the last 6 months are to declare this in the expression of interest and are only to provide technical criteria information or, if applicants have not recently submitted or have not completed part 1 of a PQQ before, applicants must submit a response to part 1 of the PQQ which can be found through the following website: Once you have gained access to the AOF – Commercial Toolkit you will need to follow the steps below to find the PQQ:

— Contracting methods,
— Supplier relations development & management.
Scroll down to the bottom and under further reading select:
— Supplier selection topic.
Scroll down to bottom and under related documents select:
— Annex A – model pre-qualification questionnaire.
Any additional supporting documentation should be directly relevant and be kept to a minimum. The submitted responses must follow exactly the order the criteria are set out. Failure to submit the requested information may result in the application not being considered further. It should be noted that a pre-qualification questionnaire shall not be issued following this request for expressions of interest. Applicants will be down selected to tender on the basis of the response/evidence provided in their expression of interest and the technical selection criteria stated below which carries the weightings specified. The Authority’s aim is to short-list no more than six companies to receive an ITT to ensure that the potential maximum number of received tender responses is manageable for the given tender evaluation period.
MOD contacts: potential suppliers should submit an expression of interest including the required information to Stephen Wiltshire (E-mail: by 1200 on 13.4.2012.

Additional information: expressions of interest received after the above date and time will not be considered. The decision of the Authority is final. This announcement should not be construed as confirmation that a tender will be subsequently issued.
Technical criteria: technical selection criteria for down-selection for ITT shall be based on a marking scheme. A percentage weighting shall be applied to each of the technical criteria as shown and responses scored as follows:
Question number; question title; weighting %.
1; Meeting the requirement; 30.
2; Sub-contractors; 15
3; Continuous improvement / value for money; 15
4; Quality assurance; 15
5; Project risk management; 10
6; E-commerce; 10
7; Sustainable procurement; 5
Scoring guidance: (this will be used for all questions above).
Assessment experience score.
Excellent: The applicant has provided the Authority with a high level of confidence that the requirement could be met.
Satisfactory: The applicant has provided the Authority with sufficient confidence that the requirement could be met.
Barely acceptable: The applicant has provided the Authority with a medium level of confidence that the requirement can be met, however some work is needed.
Not acceptable: The applicant has failed to demonstrate to the Authority that they have to capability to meet the requirement.
Responses required:
Question title; Question size of response.
Meeting the requirement please provide your proposed strategy for meeting the requirements of an enabling arrangement for the supply of “Buffers Best” cleaning chemicals and equipment. Information should address the DE&S supply chain aspects.
Maximum of 1 500 words.
Sub-contractors please explain how your supply chain operates and its monitors to maximise optimum performance maximum of 1 000 words.
Continuous improvement/ value for money describe the processes/procedures/techniques your company adopts to ensure that value for money is continuously delivered and customer requirements are consistently achieved or exceeded.
Maximum of 1 250 words.
Quality assurance:
a. Please provide a copies of your current certificates. In the event that no ISO certification is held, you must be able to demonstrate that you operate and maintain a business/quality management system acceptable to the Authority within the same scope.
b. You are required to provide details of the procedures you have in place to identify and record non-compliant work (in terms of quality) and to subsequently implement corrective and preventative actions.
c. You are required to provide details of how you notify sub-contractors of prime contract quality assurance conditions.
Maximum of 1 250 words.
Project risk management please provide details of your experience of project risk management over the last 3 years maximum of 1 250 words.
E-Commerce describe what part e-commerce plays in your business and whether you are set up to trade using P2P or if you would be prepared to trade using P2P maximum of 1 000 words.
Sustainable procurement describe areas where you have incorporated sustainable procurement in your corporate strategy, as well as your supply chain. Maximum of 1 000 words.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on reverse auction usage will be given in the invitation to tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2012229-DCB-3747033.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Fleet Wide Systems (FWS), DE&S
Birch 1c, #3133, Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067983828
Fax: +44 1179130966

Body responsible for mediation procedures

Fleet Wide Systems (FWS), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Fleet Wide Systems (FWS), DE&S
Birch 1c, #3133, Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067983828
Fax: +44 1179130966

VI.5)Date of dispatch of this notice:29.2.2012