Supply of Cleaning Materials London

Supply of Cleaning Materials London

London School of Economics and Political Science. UK-London: sewage, refuse, cleaning and environmental services

2012/S 102-170739

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London School of Economics and Political Science
Houghton Street
Contact point(s):
For the attention of: Alan Langley, Contracts Manager
WC2A 2AA London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

T11-082 Supply of Cleaning Materials and Associated Products.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 810 000 and 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London School of Economics and Political Science has a requirement for the supply of cleaning consumable supplies. Spend per annum is in the region of 270 000 GBP to 300 000 GBP per annum. Delivery shall be on a call off basis to the LSE Campus, Houghton Street London, WC2A 2AE, and some eleven student halls of residences located throughout central London. Interested parties will be required to fill in prices for items currently consumed by the LSE in an Excel unit pricing and site reference schedule and offer environmentally friendly alternatives where applicable. They will also be required to advise similar sites where under contract they have demonstrated clear evidence of a reduction in client demand. This is a key part of this tender. If you are unable to demonstrate a spend reduction through demand side management please do not tender for this contract as your bid will not be considered. Tenderers must have a minimum turnover of 900 000 GBP per annum and will need to pay a bid fee of 50 GBP to receive the tender documents.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The LSE has a requirement for a suitably experienced contractor to supply janitorial products and associated items to LSE campus buildings and LSE Halls of Residences located throughout central London. Spend is in the region of 270 000 GBP to 300 000 GBP per annum.
Items required to be delivered on a call off basis under the framework agreement include, paper hand towels and wipers, toilet tissue, fabric detergents and softeners, hand soap, plastic sacks and general cleaning products and chemicals.
Particular attention will be given to suppliers offering innovation and savings in consumables, consumption and cost.
Estimated value excluding VAT:
Range: between 810 000 and 900 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Environmentally friendly options.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Turnover in excess of 900 000 GBP per annum.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Trialling products on site.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: yes
Price: 50 GBP
Terms and method of payment: Payment can be made online by debit, credit or purchasing card. Go to URL in section 1.1 which gives details of the In-tend URL.
IV.3.4)Time limit for receipt of tenders or requests to participate

13.7.2012 – 00:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 18.9.2012 – 09:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The London School of Economics and Political
Houghton Street
WC2A 2AE London
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LSE will incorporate a minimum ten day calendar day standstill period at the point information on the award of the contract is communicated to Tenderers.
This period allows unsuccessful Tenderers to seek further debriefing from the LSE before the contract is entered into. Applicants will have two working days from notification of the award decision to request additional debriefing and that information has to be provided within a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of this contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.5.2012