Supply of Cleaning Products Glasgow

Supply of Cleaning Products Glasgow

The types of products we will require under this contract include (but are not limited to) mops & buckets, cleaning fluids, detergents, laundry products, washroom products inc. toilet paper, housekeeping cloths etc.

UK-Glasgow: cleaning products

2012/S 79-129893

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Glasgow Housing Association
177 Trongate
Contact point(s): Procurement
For the attention of: Carol Ballingall
G1 5HF Glasgow
UNITED KINGDOM
Telephone: +44 1412746268
E-mail: carol.ballingall@gha.org.uk

Internet address(es):

General address of the contracting authority: www.gha.org.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cube Housing Association Ltd
71 Firhill Road
G21 7BE Glasgow
UNITED KINGDOM

Your Place Property Management Ltd
177 Trongate
G1 5HF Glasgow
UNITED KINGDOM

GHA (Funding) Limited
177 Trongate
G1 5HF Glasgow
UNITED KINGDOM

Lowther Homes
177 Trongate
G1 5HF Glasgow
UNITED KINGDOM

GHA Enterprises
177 Trongate
G1 5HF Glasgow
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

446 – janitorial supplies.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cleaning products. The supply of cleaning and janitorial supplies.
II.1.6)Common procurement vocabulary (CPV)

39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The types of products we will require under this contract include (but are not limited to) mops & buckets, cleaning fluids, detergents, laundry products, washroom products inc. toilet paper, housekeeping cloths etc. Full details and approximate usage volumes will be provided with the tender (ITT) documents.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All applicants must obtain and submit a fully completed pre-qualification questionnaire (PQQ) by the stated date for it’s receipt. The minimum score on PQQ must achieve 60 for a pass.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordanc ewith Articles 45 to 52 of Directives 2004/18/EC and Regulations 23 to 29 of the Public Contracts (Scotland) Regulations 2006 and set out in the contracting authority’s pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Details will be set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
Employers Liability: 10 000 000 GBP minimum requirement & Public and Products liability 10 000 000 GBP minimum requirement.
Minimum level(s) of standards possibly required: Applicants will require to meet minimum standards of economic and financial standing which will be described in detail in the prequalification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(k) With regard to the products to be supplied:
(i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products Clearly identified by references to specifications or standards.
Details will be set out in the pre-qualification questionnaire which will be provided to applicants who submit a request to participate.
Minimum level(s) of standards possibly required:
Applicants will be required to achieve a minimum score on PQQ must achieve 60 in Stage 4 of the PQQ scoring.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 15
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C446 – Janitorial Supplies
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.5.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The pre-qualification questionnaire must be completed and submitted electronically. Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: M54TP9E9EJ. Please ensure you follow any instruction provided to you here. The deadline for submitting your responses(s) is 7.6.2012 by 12:00. Please ensure you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk or call +44 8452707050 or e-mail helpdesk@delta-esourcing.com. The completed appraisal questionnaire and all supporting documentation must be returned by the deadline set out in point IV.3.4 above. Completed appraisal questionnaires received after the deadline set out in point IV.3.4 above and will not be considered. Tenderers shall be aware that the date referred to in point IV.3.5 is a best estimate only at the time of dispatch of this notice and the contracting authority reserves the right to alter such date. The contracting authority reserves the right not to award the contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party. GO Reference: GO-2012420-PRO-3870629.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10-calender-day standstill period at the point information on the award of the contract(s) is (are) communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Scotland) regulations 2006 provide for aggrieved parties who have been harmed or who are at risk from harm by breach of the rules to take action in the Sherriff Court or Court of Session. Any such action must be brought promptly and within 3 months. Where a contract has not been entered into the court may set aside the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may render it ineffective and set it aside or award damages (the purpose of the standstill period referred to above is to allow parties to apply to the Courts before the contract is entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012