Supply of Company Cars
Supply of company cars through leasing mechanism or direct purchase.
UK-Newport: Motor vehicles
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Wales and West Utilities Limited
Wales & West House, Spooner Close, Coedkernew
For the attention of: Adrian Cross
General address of the contracting entity: www.wwutilities.co.uk
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Production, transport and distribution of gas and heat
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
Supply of Company Cars.
II.1.2)Type of contract and location of works, place of delivery or of performance
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
Framework agreement with a single operator
II.1.5)Short description of the contract or purchase(s):
The contracting entity is seeking interest in the provision of the following services for it’s gas transmission and distribution network in Wales and the South West of England:
Supply of company cars through leasing mechanism or direct purchase.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Wales & West Utilities Limited (WWU) provides company cars to all senior managers and directors and to other personnel where the company considers the provision of a car necessary for business purposes.
WWU’s current portfolio of cars totals 220 vehicles and is split 20 % for director and senior manager entitlement, 80 % allocated to other employees based on business need.
WWU intends to purchase or lease cars depending on the most economically advantageous solution being offered.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
To be identified in the Invitation to Tender if required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be identified in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event that Contractors form a joint venture, partnership or other form of consortia, joint and several liability of each participant will be required by the Contracting Entity.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be ineligible for participation in the tender process where the applicant: a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the court or for an arrangement with creditors or is the subject of any other similar proceedings under national laws or regulations c) has a serving director or partner who has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata d) has a serving director or partner who has been guilty of grave professional misconduct proven by a judgement which the contracting entity can justify e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority f) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative criteria. Applicants must supply a statement with their request to participate confirming that none of the foregoing apply.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to:
Provide full company details including registered office address and registration number.
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to provide an overview of their capabilities, qualifications and accreditations relevant to the Lot or Lots specified.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: ..
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Applicants responding to this Notice, who satisfy the conditions as indicated in Section III, will be invited to take part in a comprehensive tender process. This tender process will determine whether applicants can provide an economically advantageous service to the client, which may lead to an award of contract. Applicants must provide details of a single point of contact including an electronic mail address that will be used for further communications. Any communications from applicants, including the request to participate, must be by electronic mail or letter to the address shown in I.1. Applicants are advised that the contract duration indicated in II.3. is an indicative period under consideration. The dates and associated conditions will be stipulated in the Invitation to Tender. Applicants should note that Wales and West Utilities employ an eSourcing system and all participants will be required to use this system whilst tendering. Further information on the eSourcing system will be provided at tender stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Wales and West Utilities will incorporate a minimum 10 calendar day standstill at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:22.5.2013