Supply of composite gully covers

Supply of composite gully covers

Sandwell Metropolitan Borough Council.

UK-Oldbury: construction structures and materials; auxiliary products to construction (except electric apparatus)

2012/S 76-125354

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell Metropolitan Borough Council
procurement Services, Sandwell Council House, Freeth Street
For the attention of: Lisa Poole
B69 3DB Oldbury
Telephone: +44 1215693815

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The supply of composite gully covers.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 239 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Initial project:
Sandwell MBC has identified its requirements for the supply of composite road gully gratings in identified hot-spot areas, that have expereinced recurrences of thefts in recent months. The procurement for the initial replacement project is expected to be undertaken within the first six months from the commencement of the framework agreement.
Thereafter subject to the success of the initial replacement project and the identifiacation of additional funding, other replacement projects may be undertaken during the periof of the framework agreement.
Ongoing requirements:
It is also the intention of Sandwell MBC & Dudley MBC in the event of wear and tear and occurrences of theft to replace iron gully covers with composite ones as covered by this framework agreement.
II.1.6)Common procurement vocabulary (CPV)

44000000, 44100000, 44110000, 44190000, 44192000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

None applicable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: None applicable.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Levels of indemnity Insurance as set out in the tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Standards to be met covered by specification and terms and conditions as detailed within the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.5.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 5.6.2012
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of Sandwell MBC & Transform Sandwell.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender exercise is being conducted electronically in conjunction with a company called e-Three via their externally hosted web server.
In order to participate and submit a tender you will Need to register on e-Three’s website at the following address:

Then follow the registration procedure. There are self help registration guides and videos to assist you.
Should you have any problems at this stage, e-Three provide both e-mail and telephone support. Links and numbers are listed on the registration page.
Following registration, please confirm by e-mail to: in order for your company to be invited to participate.

If you have any technical queries relating to the electronic tendering process, please contact the ESourcing Team at the following e-mail address or contact them directly:

Andy Jukes.
Tel: +44 1215693635.
Anita Patel.
Tel: +44 1215693809.
Sam Turner.
Tel: +44 1215693619.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Service Insight Team
Sandwell MBC, Council House, Freeth Street
B69 3BS Oldbury
Telephone: +44 8453957510
Internet address:

Body responsible for mediation procedures

As in VI.4.1

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

As in VI.4.1

VI.5)Date of dispatch of this notice:17.4.2012