Supply of Corporate Uniform to London and South Eastern Railway Ltd

Supply of Corporate Uniform to London and South Eastern Railway Ltd

2 Lots. Supply and distribution of Corporate Uniform to London and South Eastern Railway Ltd.

United Kingdom-Newcastle-upon-Tyne: Corporate clothing

2020/S 118-288025

Contract notice – utilities

Supplies

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: London and South Eastern Railway Ltd
National registration number: 04860660
Postal address: 3rd Floor, 41-51 Grey Street
Town: Newcastle-upon-Tyne
NUTS code: UKC22 Tyneside
Postal code: NE1 6EE
Country: United Kingdom
Contact person: Rob Parfitt
E-mail: robert.parfitt@southeasternrailway.co.uk
Internet address(es):Main address: www.southeasternrailway.co.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://go-ahead.smartsourceportal.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://go-ahead.smartsourceportal.com/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://go-ahead.smartsourceportal.com/

I.6)Main activity

Railway services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Corporate Uniform

II.1.2)Main CPV code

18222000 Corporate clothing

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Supply and distribution of Corporate Uniform to London and South Eastern Railway Ltd.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.2)Description

II.2.1)Title:

Corporate Uniform

Lot No: 1

II.2.2)Additional CPV code(s)

18222000 Corporate clothing

II.2.3)Place of performance

NUTS code: UKI LONDON
NUTS code: UKJ4 Kent
NUTS code: UKJ27 West Sussex (South West)
NUTS code: UKJ28 West Sussex (North East)
Main site or place of performance:

The supply of uniform will be at selected locations throughout the operating network of London and South Eastern Railway Ltd.

II.2.4)Description of the procurement:

The following non-exhaustive list of items will be within the scope of this procurement exercise and will be classified as core items:

— coats,

— jackets,

— jumpers,

— shirts,

— blouses,

— trousers,

— skirts,

— belts,

— hats,

— ties,

— gloves,

The successful contractor will be required to manufacture/supply items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides London and South Eastern Railway Ltd with exceptional value for money. You will also ensure intelligent supply chain management to include consideration in terms of storage and distribution with a streamlined process for meeting ordering requirements quickly and efficiently. A suitable process for customer returns will form part of the wider contract management requirements and you will partake in regular dialogue with London and South Eastern Railway Ltd and support ongoing efficiency improvements and innovation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/09/2020
End: 01/04/2022
This contract is subject to renewal: yes
Description of renewals:

The contract may be renewed for separate 3 x 1 year extensions depending on the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Criteria selected as providing an optimal level of market engagement in accordance with the requirements of this procurement exercise.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Corporate Uniform — Conductors and Revenue Enforcement Officers

Lot No: 2

II.2.2)Additional CPV code(s)

18110000 Occupational clothing
35113400 Protective and safety clothing

II.2.3)Place of performance

NUTS code: UKI LONDON
NUTS code: UKJ4 Kent
NUTS code: UKJ27 West Sussex (South West)
NUTS code: UKJ28 West Sussex (North East)
NUTS code: UKJ22 East Sussex CC
Main site or place of performance:

The supply of uniform will be at selected locations throughout the London and South Eastern Railway Ltd operating network.

II.2.4)Description of the procurement:

The following non-exhaustive list of items will be within the scope of this procurement exercise and will be classified as core items:

— coats,

— jackets,

— jumpers,

— shirts,

— blouses,

— trousers,

— skirts,

— belts,

— hats,

— ties,

— gloves.

Such items will support the requirements of our conductors and revenue enforcement officers and thus we will require items that consider the safety of employees working within these roles.

The successful contractor will be required to manufacture/supply items to a set design and stringent quality specification which, whilst durable and fit for purpose, provides London and South Eastern Railway Ltd with exceptional value for money.

You will also ensure intelligent supply chain management to include consideration in terms of storage and distribution with a streamlined process for meeting ordering requirements quickly and efficiently. A suitable process for customer returns will form part of the wider contract management requirements and you will partake in regular dialogue with London and South Eastern Railway Limited and support ongoing efficiency improvements and innovation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/09/2020
End: 01/04/2022
This contract is subject to renewal: yes
Description of renewals:

The contract may be renewed for separate 3 x 1 year extensions depending on the status of the South Eastern rail franchise and/or the requirements of London and South Eastern Railway Ltd.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 2
Maximum number: 8
Objective criteria for choosing the limited number of candidates:

Criteria selected as providing an optimal level of market engagement in accordance with the requirements of this procurement exercise.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

Further information will be provided in the procurement documents, however suppliers will be assessed in relation to their current financial standing as part of this procurement process.

III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/07/2020
Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/08/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: London and South Eastern Railway Ltd
Postal address: 3rd Floor, 41-51 Grey Street
Town: Newcastle-upon-Tyne
Postal code: NE1 6EE
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: London and South Eastern Railway Ltd
Postal address: 3rd Floor, 41-51 Grey Street
Town: Newcastle-upon-Tyne
Postal code: NE1 6EE
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/06/2020