Supply of Crematorium Equipment

Supply of Crematorium Equipment

Honor Oak Crematorium: procurement and installation of mercury abatement plant.

UK-London: cremators

2012/S 44-072042

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Southwark
160 Tooley Street
For the attention of: Deborah McKenzie
SE1P 5LX London
UNITED KINGDOM
Telephone: +44 2075250870
E-mail: deborah.mckenzie@southwark.gov.uk

Internet address(es):

General address of the contracting authority: www.southwark.gov.uk

Address of the buyer profile: www.southwark.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Honor Oak Crematorium: procurement and installation of mercury abatement plant.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The offices that are to be served are mainly within the London Borough of Southwark.
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contracting authority is seeking to invite competitive tenders for the supply and installation of mercury abatement plant that will ensure that the two cremators at Honor Oak Crematorium achieve compliance to DEFRA PG5/2(04). The contract includes a requirement that the mercury abatement plant and cremators are serviced annually.
II.1.6)Common procurement vocabulary (CPV)

42350000, 45215300, 98371120

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is anticipated that installation of the mercury abatement plant will commence in the Summer of 2012 and will be completed by no later than the end of 2012. The contractor will, subject to the terms and conditions of the contract, be expected to maintain the mercury abatement plant and the two cremators until 2023. The time-limit for completion of the contract specified in II.2.3) is the time-limit for the supply and installation of the mercury abatement plant.
Estimated value excluding VAT: 272 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will include an on-going obligation to maintain the mercury abatement plant and cremators until 2023. The terms and conditions of this maintenance obligation are set out in the invitation to tender. The estimated value of the contract that is set out in II.2.1) includes the cost of this maintenance obligation.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 4 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contracting authority’s terms and conditions, as stated in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Articles 44-52 of Directive 2004/18 and Regulations 23-26 of the Public Contracts Regulations 2006. Tenders must be in accordance with the instructions outlined in the invitation to tender that is available from the address in I.1 above.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See III.2.1 above.
Minimum level(s) of standards possibly required: See III.2.1 above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulations 23-26 of the Public Contracts Regulations 2006 and as set out in the invitation to tender that is available from the address in I.1 above.
Minimum level(s) of standards possibly required:
As set out in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the invitation to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Place:

At the address that is set out in I.1 above.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and authorised officers of the contracting authority only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Southwark
160 Tooley Street
SE1P 5LX London
UNITED KINGDOM
E-mail: deborah.mckenzie@southwark.gov.uk
Telephone: +44 2075250870
Internet address: www.southwark.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please contact the person whose contact details are set out in I.1 above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Southwark
160 Tooley Street
SE1P 5LX London
UNITED KINGDOM
E-mail: deborah.mckenzie@southwark.gov.uk
Telephone: +44 2075250870
Internet address: www.southwark.gov.uk

VI.5)Date of dispatch of this notice:1.3.2012