Supply of Dairy Products Birmingham

Supply and distribution of fresh milk, dairy products, bread and morning goods. UK-Birmingham: dairy products

2012/S 56-091491

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City Council, Corporate Procurement Services
PO Box 10680, Lancaster Circus
Contact point(s): http://in-tendhost.co.uk/birminghamcc
For the attention of: Corporate Procurement Services
B4 7WB Birmingham
UNITED KINGDOM
Telephone: +44 1214648000
Fax: +44 1213037322

Internet address(es):

General address of the contracting authority: http://www.birmingham.gov.uk; www.finditbirmingham.gov.uk
Address of the buyer profile: http://in-tendhost.co.uk/birminghamcc

Electronic access to information: http://in-tendhost.co.uk/birminghamcc

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/birminghamcc

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bromsgrove District Council
The Council House, Burcot Lane, Worcestershire
B60 1AA Bromsgrove
UNITED KINGDOM

Cannock Chase District Council
Civic Centre, PO Box 28, Staffordshire
WS11 1BG Cannock
UNITED KINGDOM

Coventry City Council
Council House, Earl Street, Coventry
CV1 5RS West Midlands
UNITED KINGDOM

Dudley Metropolitan Borough Council
The Council House, Priory Road, Dudley
DY1 1HF West Midlands
UNITED KINGDOM

East Staffordshire Borough Council
Town Hall, Staffordshire
DE14 2EB Burton-on-Trent
UNITED KINGDOM

Herefordshire Council
Brockington, PO Box 240, Herefordshire
HR1 1ZT Hereford
UNITED KINGDOM

Lichfield District Council
District Council House, Frog Lane, Staffordshire
WS13 6YU Lichfield
UNITED KINGDOM

Malvern Hills District Council
Council House, Avenue Road, Worcestershire
WR14 3AF Malvern
UNITED KINGDOM

Newcastle-under-Lyme Borough Council
Civic Offices, Merrial Street, Staffordshire
ST5 2AG Newcastle under Lyme
UNITED KINGDOM

North Warwickshire District Council
The Council House, South Street, Warwickshire
CV9 1BD Atherstone
UNITED KINGDOM

Nuneaton and Bedworth Borough Council
Town Hall, Warwickshire
CV11 5AA Nuneaton
UNITED KINGDOM

Redditch Borough Council
Town Hall, Alcester Street, Worcestershire
B98 8AH Redditch
UNITED KINGDOM

Rugby Borough Council
Town Hall, Evreux Way, Warwickshire
CV21 2LA Rugby
UNITED KINGDOM

Sandwell Metropolitan Borough Council
The Sandwell Council House, Oldbury
B69 3DE West Midlands
UNITED KINGDOM

Shropshire County Council
The Shirehall, Abbey Foregate, Shrewsbury
SY2 6ND Shropshire
UNITED KINGDOM

Solihull Metropolitan Borough Council
PO Box 18, Council House, Solihull
B91 3QS West Midlands
UNITED KINGDOM

South Staffordshire District Council
Council Offices, Codsall
WV8 1PX Staffordshire
UNITED KINGDOM

Stafford Borough Council
Civic Centre, Riverside, Staffordshire
ST16 3AQ Stafford
UNITED KINGDOM

Staffordshire County Council
County Buildings, Martin Street, Staffordshire
ST16 2LH Stafford
UNITED KINGDOM

Staffordshire Moorlands District Council
Moorlands House, Stockwell Street, Staffordshire
ST13 6HQ Leek
UNITED KINGDOM

Stoke-on-Trent City Council
PO Box 636, Civic Centre, Glebe Street, Staffordshire
ST4 1RN Stoke-on-Trent
UNITED KINGDOM

Stratford-on-Avon District Council
Elizabeth House, Church Street, Warwickshrie
CV37 6HX Stratford-upon-Avon
UNITED KINGDOM

Tamworth Borough Council
Marmion House, Lichfield Street, Staffordshire
B79 7BZ Tamworth
UNITED KINGDOM

Telford and Wrekin Borough Council
Civic Offices
TF3 4LD Telford
UNITED KINGDOM

Walsall Metropolitan Borough Council
Civic Centre, Darwall Street, Walsall
WS1 1TP West Midlands
UNITED KINGDOM

Warwick District Council
Riverside House, Milverton Hill, Warwickshire
CV32 5HZ Leamington Spa
UNITED KINGDOM

Warwickshire County Council
PO Box 9, Shire Hall, Warwickshire
CV34 4RR Warwick
UNITED KINGDOM

Wolverhampton City Council
Civic Centre, St Peter’s Square, Wolverhampton
WV1 1SH West Midlands
UNITED KINGDOM

Worcester City Council
Guildhall, High Street, Worcestershire
WR1 2EY Worcester
UNITED KINGDOM

Worcestershire County Council
County Hall, Spetchley Road, Worcestershire
WR5 2NP Worcester
UNITED KINGDOM

Wychavon District Council
Civic Centre, Queen Elizabeth Drive, Worcestershire
WR10 1PT Pershore
UNITED KINGDOM

Wyre Forest District Council
Civic Centre, Worcestershire
DY13 8UJ Stourport
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and distribution of fresh milk, dairy products, bread and morning goods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Delivery points throughout Birmingham comprising of schools, social services homes, leisure centres and civic centres under the control of Birmingham Council. The contract will be made available to those local authorities and public bodies based with the West Midlands boundaries.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 200 000,00 and 15 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Supply and distribution of fresh milk, dairy products, bread and morning goods.

II.1.6)Common procurement vocabulary (CPV)

15500000, 15811000, 15813000, 15321000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 20.8.2012. Completion 19.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. No special legal form is required but in the case of group bidders the authority requires that a prime service provider assumes primary liability for the group and that each organisation in the group accepts joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the code of practice for the elimination of Racial Discrimination and the promotion of equality of opportunity in employment published by the Commission for racial equality. The successful tenderer will be required to participate actively in the service related economic, social and environmental regeneration of the locality of and surrounding the place of delivery for the procurement. Accordingly, tender evaluation and contract performance conditions may relate in particular to social, economic and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F0180

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.4.2012 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Organisations wishing to apply for the tender documents must notify the City Council of their interest no later than 12:00 hours on Tuesday 24.4.2012. In return organisations will be sent tender documentation which must be completed and returned no later than Tuesday 8.5.2012. Tenderers will be required to supply to the authority evidence showing their economic and financial standing, technical ability including satisfactory policies and documentation for race relations, environment impact and health and safety. When executing the contract in the UK the successful tenderer will be required to comply with the recommendations of the “Code of Practice for the Elimination of Racial Discrimination and the Promotion of Equality of Opportunity in Employment” published by the Commission for racial equality. Under this contract the contractor will be required to support the contracting authority’s economic and social regeneration objectives. Accordingly contract performance and conditions may relate in particular social and environmental considerations. This tender process will be conducted using BCC’s e-tendering system “in-tend”. The portal for this system is https://in-tendhost.co.uk/birminghamcc. Providers must register with the system in order to access documents. Registration and use is free.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.3.2012