Supply of Digital CCTV Control and Recording System

Supply of Digital CCTV Control and Recording System

Devon County Council are seeking a contractor to supply and install a digital CCTV video management system, commission the digital CCTV system.

United Kingdom-Exeter: Miscellaneous repair and maintenance services

2020/S 017-037002

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Devon County Council
Postal address: County Hall, Topsham Road
Town: Exeter
NUTS code: UKK
Postal code: EX2 4QD
Country: United Kingdom
Contact person: Mrs Tracey White
Telephone: +44 1392383000
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


CP1838-19 Supply of Digital CCTV Control and Recording System and CCTV System Maintenance Contract

Reference number: DN458865

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Devon County Council are seeking a contractor to supply and install a digital CCTV video management system, commission the digital CCTV system and maintain the whole system for up to 10 years. Service delivery to commence from May 2020.

The work required is summarised as follows (please note that this is not intended to be an exhaustive list, but for guidance only full details can be found in the invitation to tender, and using existing hybrid CCTV cameras):

— supply a digital video management systems (VMS) with full recording capability on a server with an appropriate storage capability,

— supply 4 operator VMS workstations at a remote location to the server above,

— supply interfaces between the VMS workstations and two wall-display systems (supply of wall displays not included in this contract),

— supply digital transmission interfaces at remote locations to provide local connectivity over dark fibre or private wire links (main digital connections between in-station and remote locations provided by others as part of a wide-area network),

— maintenance, including call-outs, of complete CCTV system, including all supplied above and CCTV cameras, private links and standalone system at Stover Country Park (but not including Wide-area Network supplied under contract by others and managed by Devon ICT) for up to 10 years.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKK

II.2.4)Description of the procurement:

Devon County Council (DCC) wishes to move its highways operations control centre to a new location within Exeter and as part of this process is seeking to upgrade its analogue public space surveillance (PSS) CCTV/video surveillance systems to a fully digital system, and hence requires a new Video management system (VMS), to provide and connect numerous traffic monitoring, town centre and car park public space surveillance (PSS) cameras.

The contract is to also include the maintenance of the CCTV system and outstation

The procurement is being procured by DCC for the benefit of DCC. This contract may also be utilised by Exeter City Council and North Devon District Council, at their sole discretion.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will be for an initial term of 5 years with an option to extend the contract for a further 5 x 12 months at the sole discretion of Devon County Council (maximum term of 10 years).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/03/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Devon County Council
Postal address: County Hall, Topsham Road
Town: Exeter
Postal code: EX2 4QD
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: