Supply of Disposable Wipes for Surface Cleaning and Disinfection

Supply of Disposable Wipes for Surface Cleaning and Disinfection

NHS requirement for disposable wipes.

United Kingdom-London: Wipes

2020/S 202-492043

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Supply Chain Operated by DHL Supply Chain Ltd acting as agent of Supply Chain Coordination Ltd (SCCL)
Postal address: c/o Skipton House, 80 London Road
Town: London
NUTS code: UKI4 Inner London – East
Postal code: SE1 6LH
Country: United Kingdom
Contact person: Gavin Staniforth
E-mail: gavin.staniforth2@supplychain.nhs.uk
Telephone: +44 7783150456
Fax: +44 1924328744
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health
Address of the buyer profile: https://www.gov.uk/government/organisations/department-of-health/about/procurement

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/
Additional information can be obtained from another address:
Official name: DHL Supply Chain Ltd
Postal address: Foxbridge Way
Town: Normanton
NUTS code: UKE4 West Yorkshire
Postal code: WF6 1TL
Country: United Kingdom
Contact person: Gavin Staniforth
E-mail: gavin.staniforth2@supplychain.nhs.uk
Telephone: +44 7783150456
Fax: +44 1924328744
Internet address(es):
Main address: https://www.gov.uk/government/organisations/department-of-health
Tenders or requests to participate must be submitted electronically via: http://procurement.supplychain.nhs.uk/ISS/
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://procurement.supplychain.nhs.uk/ISS/

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Disposable Wipes for Surface Cleaning and Disinfection

 

II.1.2)Main CPV code

33141118 Wipes

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

The framework agreement is for the supply of disposable wipes for surface cleaning and disinfection.

This framework agreement consists of 5 lots, indicator products, combined 2 in 1 wipes, detergent wipes, sporicidal wipes, disinfectant wipes and will have an initial term of 36 months with an option to extend incrementally for up to a total period of 48 months.

It is anticipated that in the first 36 months of the framework agreement the value of purchases will be in the region of GBP 60 750 000 and GBP 83 000 000 Exc VAT for the full 48-month term (if extended).

Values are based on the most recent historical usage information, with a forecasted level of growth. Values provided are for guidance only.

Lots within this tender may have sample requirements, threshold pricing, testing and/or product verification requirement and the use of auctions with lots 2, 3 and 5 having further opportunity available, please see the invitation to tender for details.

 

II.1.5)Estimated total value

Value excluding VAT: 68 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Indicator Products

 

Lot No: 1

II.2.2)Additional CPV code(s)

22816300 Sticky-note pads

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Various locations in the UK.

 

II.2.4)Description of the procurement:

This lot is for adhesive notes or tape used to indicate that a device has been cleaned. For avoidance of doubt this lot does not include chemical indicators.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Price / Weighting: 100 %
Price – Weighting: 100 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This framework agreement will have the option to extend incrementally for up to a total of 48 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The anticipated value of purchases will be circa GBP 1 500 000 for the first 36 months of the framework agreement and GBP 2 000 000 for the full term of the 48 months (if extended).

 

II.2)Description

II.2.1)Title:

Combined 2 in 1 Wipes

 

Lot No: 2

II.2.2)Additional CPV code(s)

33141118 Wipes

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Various locations in the UK.

 

II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a detergent and disinfectant liquid for the cleaning and disinfection of surfaces and/or non-invasive medical devices.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: 1 BS EN 16615:2015 (dirty conditions) log kill / Weighting: 5 %
Quality criterion – Name: 2 BS EN 16615:2015 (clean conditions) log kill / Weighting: 5 %
Quality criterion – Name: 3 BS EN 16615:2015 (clean conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 4 BS EN 16615:2015 (dirty conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 5 BS EN 14476:2013 (dirty conditions) log kill / Weighting: 5 %
Quality criterion – Name: 6 BS EN 14476:2013 (dirty conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 7 training, support and auditing / Weighting: 20 %
Price – Weighting: 50 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This framework agreement will have the option to extend incrementally for up to a total of 48 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The anticipated value of purchases will be circa GBP 36 000 000 for the first 36 months of the framework agreement and GBP 48 500 000 for the full term of the 48 months (if extended).

 

II.2)Description

II.2.1)Title:

Detergent Wipes

 

Lot No: 3

II.2.2)Additional CPV code(s)

33141118 Wipes

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Various locations in the UK.

 

II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a detergent solution, used for cleaning and damp dusting without additional antimicrobial agents.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Training, support and auditing / Weighting: 30 %
Price – Weighting: 70 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This framework agreement will have the option to extend incrementally for up to a total of 48 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The anticipated value of purchases will be circa GBP 6 375 000 for the first 36 months of the framework agreement and GBP 9 000 000 for the full term of the 48 months (if extended).

 

II.2)Description

II.2.1)Title:

Sporicidal Wipes

 

Lot No: 4

II.2.2)Additional CPV code(s)

33141118 Wipes

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Various locations in the UK.

 

II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with active ingredients that have sporicidal properties, for example, peracetic acid, hydrogen peroxide or chlorine both wet and dry.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: 1 BS EN 17126:2018 (dirty conditions) log kill / Weighting: 7.5 %
Quality criterion – Name: 2 BS EN 17126:2018 (clean conditions) log kill / Weighting: 7.5 %
Quality criterion – Name: 3 BS EN 17126:2018 (clean conditions) kill rate / Weighting: 7.5 %
Quality criterion – Name: 4 BS EN 17126:2018 (dirty conditions) kill rate / Weighting: 7.5 %
Quality criterion – Name: Training, support and auditing / Weighting: 20 %
Price – Weighting: 50 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This framework agreement will have the option to extend incrementally for up to a total of 48 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The anticipated value of purchases will be circa GBP 7 125 000 for the first 36 months of the framework agreement and GBP 10 000 000 for the full term of the 48 months (if extended).

 

II.2)Description

II.2.1)Title:

Disinfectant Wipes

 

Lot No: 5

II.2.2)Additional CPV code(s)

33141118 Wipes

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Various locations in the UK.

 

II.2.4)Description of the procurement:

This lot is for disposable wipes that are impregnated with a solution that contains disinfectant liquid or 70 % alcohol but can also contain other active ingredients such as chlorhexidine or quaternary ammonium.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: 1 BS EN 16615:2015 (dirty conditions) log kill / Weighting: 5 %
Quality criterion – Name: 2 BS EN 16615:2015 (clean conditions) log kill / Weighting: 5 %
Quality criterion – Name: 3 BS EN 16615:2015 (clean conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 4 BS EN 16615:2015 (dirty conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 5 BS EN 14476:2013 (dirty conditions) log kill 5% / Weighting: 5 %
Quality criterion – Name: 6 BS EN 14476:2013 (dirty conditions) kill rate / Weighting: 5 %
Quality criterion – Name: 7 training, support and auditing / Weighting: 20 %
Price – Weighting: 50 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

This framework agreement will have the option to extend incrementally for up to a total of 48 months.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The anticipated value of purchases will be circa GBP 9 750 000 for the first 36 months of the framework agreement and GBP 13 500 000 for the full term of the 48 months (if extended).

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

‘Applicants should refer to II.2) of this contract notice for further details in respect of appointment to the individual lots across the framework agreement.

Applicants may bid for one, more than one or all of the lots and applicants should refer to the Invitation to Tender for more information in respect of this.

The term of contracts formed under the framework agreement may continue beyond the end of the term of the framework agreement itself.

NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing, value added offerings and commitment initiatives.

NHS Supply Chain will share savings information in order to assist its customers with making informed procurement decisions. NHS Supply Chain intends to enter into arrangements under which it will be entitled to purchase supplies and/or services which it will make available for purchase by:

1) any NHS Trust;

2) any other NHS entity;

3) any government department, agency or other statutory body (for the avoidance of doubt including local authorities); and/or

4) any private sector entity active in the UK healthcare sector. Only NHS Supply Chain can order from the framework agreement and enter into contracts under it.

Electronic ordering will be used and electronic invoicing will be accepted and electronic payment will be used. For the avoidance of doubt, and notwithstanding the estimate indicated at II.2.1), NHS Supply Chain does not guarantee any level of purchase through the framework and advises applicants that the framework shall be established on a non-exclusive basis. Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs (including any third party costs fees or expenses incurred by those expressing an interest, participating or tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted. All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ISS/ using the message centre facility linked to this particular contract notice.

Please note that the maximum number of suppliers as set out in IV.1.3) is an estimate only.’

 

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Parent company or other guarantees may be required in certain circumstances. Further details will be in the tender documents.

 

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

The contracting authority reserves the right to require groupings of entities to take a particular form, or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The framework agreement includes obligations with respect to environmental issues and a requirement for successful suppliers to comply with the NHS Supply Chain Code of conduct.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 25

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Although an electronic auction will not be used to award all or part of the requirements of the framework agreement the use of eAuctions may be an option as part of any contracts awarded under the framework agreement.

 

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 201-487784

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/11/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 11/11/2020
Local time: 09:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

The requirement is that ISO9001 is in place at prior to the commencement of the framework agreement (in order for NHS Supply Chain to trade with the successful applicant).

Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/ISS/

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:

Registration.

1) Use URL http://procurement.supplychain.nhs.uk/ISS/ to access the NHS Supply Chain Procurement portal.

2) If not yet registered:

— click on the ‘Not Registered Yet’ link to access the registration page;

— complete the registration pages as guided by the mini guide found on the landing page.

Portal access.

If registration has been completed:

— login with URL http://procurement.supplychain.nhs.uk/ISS/

— click on the ‘Supplier Dashboard’ icon to open the list of new procurement events.

Expression of interest.

— view contract notice content by clicking on the ‘View Notice’ button for the procurement event. This opens a PDF document;

— express an interest by clicking on the ‘Express Interest’ button;

— to start the response process after the expression of interest has been done, select the ‘My Active Opportunities’ option and click on the ‘Apply’ button;

— select the procurement event from the list by clicking on the description;

— in the detail view click on the orange coloured ‘Framework Agreement’ button to start responding to the tender.

Header level requirements:

— applicants are required to read all framework header documents which can be accessed using the ‘NHS Scheader Documents’ button, which is located in the ‘Select Framework’ tab;

— applicants are required to upload the documents requested using the ‘Supplier Header Documents’ button, which is located in the ‘Select Framework’ tab;

— applicants are required to complete all mandatory questions, which can be accessed using the ‘Framework Questionnaire’ tab.

Lot level requirements:

— a preview of the Lot line details can be viewed using the ‘Lot Header’ tab, by selecting the lot and using the ‘Lot Line Information’ button. In order to respond to a lot, applicants must select the relevant lot and then use the ‘Express Intent’ button. This expression of intent does not place any obligation on the applicant to respond, the action unlocks the ability to respond;

— complete price offers per line for the lot by completing the required fields for the lines the applicant wants to include in the bid using the ‘Lot Line Detail’ tab. There are a number of mandatory fields to complete on a product line basis; these are highlighted in yellow in the ‘Lot Line Detail’ tab;

— applicants are required to answer all mandatory lot specific questions found in the ‘Lot Evaluation Criteria’ tab;

— applicants are then required to click on the ‘Terms and Conditions’ button in the ‘Submit Individual Lot Response(S)’ tab to view and accept the ISS terms and conditions;

— accept the ISS ‘Terms and Conditions’ button to access this function;

— submit Lot response, by clicking on the ‘Submit Response to Selected Lot’ button in the ‘Submit individual Lot Response(S)’ tab to submit response for the lot. Each lot must be submitted independently;

— applicants are able to view their submission using the ‘Supplier Submission Report’ button, found in the ‘Submit Individual Lot Response(S)’ tab.

Please refer to Section III.1.1) for additional information.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: n/a
Town: n/a
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: n/a
Town: n/a
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Appeals to be logged in accordance with the Public Contracts Regulations 2015 (as amended).

 

VI.5)Date of dispatch of this notice:

12/10/2020