Supply of Drones to Yorkshire Purchasing Organisation

Supply of Drones to Yorkshire Purchasing Organisation

YPO are looking for providers to be appointed onto a framework agreement for the supply of drones (UAVs) and associated products.

United Kingdom-Wakefield: Unmanned aerial vehicles

2019/S 218-534434

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: YPO
Postal address: 41 Industrial Park
Town: Wakefield
NUTS code: UKE45
Postal code: WF2 0XE
Country: United Kingdom
Contact person: Contracts Team
E-mail: contracts@ypo.co.uk
Telephone: +44 192466485
Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.duenorth.com/register?ReadForm
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000992 Drones (UAVs) and Associated Products and Services for the Emergency Services and Blue Light

Reference number: 000992

II.1.2)Main CPV code

35613000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

YPO are looking for providers to be appointed onto a framework agreement for the supply of drones (UAVs) and associated products and services for use primarily in the emergency services market. This framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement where the end customer will place orders directly with the Provider on a ‘contract’ basis and the provider will deliver direct to the end customer on an agreed basis.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Drones — Purchase

Lot No: 1

II.2.2)Additional CPV code(s)

35613100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to be appointed onto a framework agreement for the provision of various types of drones as stated within the following categories through a purchase only option.

The intention of all drone categories within Lot 1 is for customers to choose a cost effective system which best meets their requirements. It is logical that more capable systems will also be able to achieve the requirements of the lower capability categories. Suppliers should only put forward higher capability systems in the category which best reflects the capability and not in the categories intended for lower specified systems, for example a system with a flight time of 2 hours and IP rating of minimum of IP45 should not be included in a submission for a non weather capable drone.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50 %
Quality criterion – Name: Lead Times / Weighting: 10 %
Quality criterion – Name: Sustainability and CSR / Weighting: 5 %
Price – Weighting: 35 %

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2020
End: 05/01/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from (subject to an annual review, incorporating price negotiations and KPI performance.) 6.1.2020 to 5.1.2022 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 6.1.2020 to 5.1.2024.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Associated Products

Lot No: 2

II.2.2)Additional CPV code(s)

38650000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to be appointed onto a framework agreement for the provision of associated products to be used in conjunction with a drone/s.

This lot covers all types of products including (but not limited to):

— daylight cameras,

— thermal cameras,

— dual day/IR cameras,

— tablets/controller screens,

— other payloads,

— lighting,

— loudspeakers,

— delivery system,

— parachutes,

— other sensors,

— cases,

— backpacks.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50 %
Quality criterion – Name: Lead times / Weighting: 10 %
Quality criterion – Name: Sustainability and CSR / Weighting: 5 %
Price – Weighting: 35 %

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2020
End: 05/01/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from (subject to an annual review, incorporating price negotiations and KPI performance.) 6.1.2020 to 5.1.2022 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 6.1.2020 to 5.1.2024.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Associated Services

Lot No: 3

II.2.2)Additional CPV code(s)

35613000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to be appointed onto a framework agreement for the provision of associated services to be used in conjunction with a drone/s.

This lot covers all types of services including (but not limited to):

— drone hire (equipment only),

— full drone service including equipment and pilots,

— lease option,

— bespoke package bundles such as (but not limited to):

—— software;

—— payload;

—— livestream transmitter.

This lot will be tailored to specific local requirements therefore will be subject to a further competition.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50 %
Quality criterion – Name: Lead times / Weighting: 10 %
Quality criterion – Name: Sustainability and CSR / Weighting: 5 %
Price – Weighting: 35 %

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2020
End: 05/01/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from (subject to an annual review, incorporating price negotiations and KPI performance.) 6.1.2020 to 5.1.2022 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 6.1.2020 to 5.1.2024.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Drone Repairs, Maintenance and Service

Lot No: 4

II.2.2)Additional CPV code(s)

35613000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to be appointed onto a framework agreement for the provision of drone repairs, maintenance and service.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50 %
Quality criterion – Name: Lead times / Weighting: 10 %
Quality criterion – Name: Sustainability and CSR / Weighting: 5 %
Price – Weighting: 35 %

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/01/2020
End: 05/01/2024
This contract is subject to renewal: yes
Description of renewals:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The framework agreement will cover the period from (subject to an annual review, incorporating price negotiations and KPI performance.) 6.1.2020 to 5.1.2022 with 2 options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 6.1.2020 to 5.1.2024.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the tender documentation/online tender located on our e-procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please refer to the framework agreement terms and conditions located on our e-procurement system. The web address can be found under procurement documents in ‘Communication’ section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/12/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/12/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3,5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/11/2019