Supply of Electrical Components

Supply of Electrical Components

The Authority has a four year requirement for the supply and delivery of a range of electrical components, sub assemblies and minor equipments to provide support to UK and overseas operational units. The range comprises of approximately 3,500 items.

United Kingdom-Bristol: Electrical components

2013/S 155-270507

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Medical and General Supplies (M&GS), DE&S
Elm 2B #4226, NH4, Abbey Wood
Contact point(s): Hannah Drysdale
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982493
E-mail: descomrcldcgp-11-06@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Electrical Components
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Electrical components. Electrical resistors. Plugs and sockets. Lamps. Mains connections. Boards for electrical apparatus. The Authority has a four year requirement for the supply and delivery of a range of electrical components, sub assemblies and minor equipments to provide support to UK and overseas operational units. The range comprises of approximately 3,500 items. The requirement has been divided into four lots. Lots 1 and 2 contain the higher volume items, which are to be firm priced at the outset of the Contract. Lots 3 and 4 contain the lower volume items and these items will remain unpriced until after Contract award. During the life of the Contract there may be a requirement to firm price these items and these will be based on the overhead and profit rate agreed during the Tender process.
A bidder can Tender for one or more of these lots and based on the outcome of the evaluation against each lot the Authority may award one or more Contracts covering the whole requirement.
II.1.6)Common procurement vocabulary (CPV)

31681400, 31711131, 31224100, 31521000, 31311000, 31211100

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The range comprises of approximately 3 500 electrical items. No guarantee can be given for the number of items likely to be ordered, although an annual estimated quantity will be provided in the Invitation to Tender.
Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of higher volume electrical items for army and multi-service use

1)Short description

The supply of electrical components, sub assemblies and minor equipments. These items are to be firm priced at the outset of the Contract.
2)Common procurement vocabulary (CPV)

31681400, 31711131, 31224100, 31521000, 31311000, 31211100

3)Quantity or scope

This lot comprises of approximately 350 items.
Estimated value excluding VAT: 4 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Supply of higher volume electrical items for Navy use

1)Short description

The supply of electrical components, sub assemblies and minor equipments. These items are to be firm priced at the outset of the Contract.
2)Common procurement vocabulary (CPV)

31681400, 31711131, 31224100, 31521000, 31311000, 31211100

3)Quantity or scope

This range comprises of approximately 730 items.
Estimated value excluding VAT: 11 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Supply of lower volume electrical items for army and multi-service use

1)Short description

The supply of electrical components, sub assemblies and minor equipments. Items to be priced after Contract award, based on the Tendered firm overhead and profit rate.
2)Common procurement vocabulary (CPV)

31681400, 31711131, 31224100, 31521000, 31311000, 31211100

3)Quantity or scope

This range comprises of approximately 740 items.
Estimated value excluding VAT: 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Supply of lower volume electrical items for Navy use

1)Short description

The supply of electrical components, sub assemblies and minor equipments. Items to be priced after Contract award, based on the Tendered firm overhead and profit rate.
2)Common procurement vocabulary (CPV)

31681400, 31711131, 31224100, 31521000, 31311000, 31211100

3)Quantity or scope

This range comprises of approximately 1670 items.
Estimated value excluding VAT: 5 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Before accepting a tender the Authority may require that a bank guarantee or parent company guarantee or other guarantees of performance be provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment on delivery in Pounds Sterling.
Suppliers, when expressing an interest, are to confirm that they are willing and able to trade electronically using the Defence Electronic Commerce Service (DECS) Purchase to payment (P2P) business process. Further information is available from: www.d2btrade.com.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent. Further details will be provided in the tender documentation.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of works carried out over the past 5 years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs
To be provided in the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested suppliers are invited to apply for a Pre-Qualification Questionnaire (PQQ) by contacting the Authority following with their expression of interest in response to this Contract Notice. PQQs will be issued after the advert has closed. Potential suppliers are required to send the Authority a completed PQQ providing information that allows the Authority to evaluate the supplier’s capacity and capability against the selection criteria set out in Sections III.2.1), III.2.2) and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a list of suppliers who are eligible to participate under Section III.2.1) of this Contract Notice; and who fulfil any minimum capacity levels under Sections III.2.2) and III.2.3) of this Contract Notice. Full details of the method for choosing the tenderers will be set out in the PQQ.
Applicant’s responses to the PQQ for the following criteria will be marked Pass/Fail:
Organisation and Contact details, grounds for mandatory rejection, grounds for discretionary rejection, economic and financial standing, Quality Accreditation.
Applicant’s reponses to the PQQ for the following criteria will be weighted and scored:
Capacity and Capability; Supply Chain Management; Performance Management; Collaborative Working; Sustainability; Risk and Innovation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, will be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MEDGS/0095
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

The MOD as a major UK Government Department is required and determined to fully pursue the principles and practices of Sustainable Procurement. As well as meeting its’ social obligations, MOD is particualrly concerned with demonstrating greater fuel efficiency (reduced fuel consumption) and improvements in its use of scarce natural resources, to minimise any consequential environmental impacts. Any Potential Providers to MOD will be expected to be equally committed to this agenda and to make positive contributions to the above aims and objectives.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201388-DCB-5022093

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Medical & General Supplies (M&GS), DE&S
Elm 2B #4226, NH4, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descommodities-m&gs-comrcl-scm2@mod.uk
Telephone: +44 3067983555

Body responsible for mediation procedures

Medical & General Supplies (M&GS), DE&S
Elm 2B #4226, NH4, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descommodities-m&gs-comrcl-scm2@mod.uk
Telephone: +44 3067983555

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Medical & General Supplies (M&GS), DE&S
Elm 2B #4226, NH4, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descommodities-m&gs-comrcl-scm2@mod.uk
Telephone: +44 3067983555

VI.5)Date of dispatch of this notice:8.8.2013