Supply of emergency services uniforms and associated products

Supply of emergency services uniforms and associated products

Whilst initially for use by fire and rescue services, police and/or emergency services served by YPO as Central Purchasing Bodies defined by the EU Combined Procurement Directive 2004/18/EC the framework agreement will be open to the entire public sector.

UK-Wakefield: weatherproof clothing

2012/S 220-362519

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yorkshire Purchasing Organisation
41 Industrial Park
Contact point(s): Contracts
For the attention of: Helen Wardman
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Internet address(es):

Address of the buyer profile: https://etendering.ypo.co.uk/epps

Electronic access to information: https://etendering.ypo.co.uk/epps

Electronic submission of tenders and requests to participate: https://etendering.ypo.co.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Yorkshire Purchasing Organisation

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of emergency services uniforms and associated products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Whilst initially for use by fire and rescue services, police and/or emergency services served by YPO as Central Purchasing Bodies defined by the EU Combined Procurement Directive 2004/18/EC the framework agreement will be open to the entire public sector, other public bodies, such as NHS Bodies and registered charities within the UK and to those central government departments and their agencies that wish to use it. Any OCB described below may utilise the resulting framework agreement from the commencement date. See the following websites for details:-.
Police, Fire & Rescue, Maritime & Coastguard Agency Emergency Services:
http://www.police-information.co.uk/police-directory/index.php?category=6

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.nifrs.org/locations.php

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.engage.hscni.net/partners/NIAS.html

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies:
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.dsdni.gov.uk/ccni.htm

NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 75 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Framework agreement for the supply of emergency services uniforms and associated products to the emergency services including the police and fire and rescue services.
II.1.6)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 35 000 000,00 and 75 000 000,00 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 3.4.2013. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Person Packs

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Station wear and undress wear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Personal training gear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Corporate wear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Undress uniform

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Wet weather gear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Workshope and garage uniform, catering staff uniform, cleaning staff uniform, prisoner wear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Miscellaneous items

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Ethnic wear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Footwear

1)Short description
2)Common procurement vocabulary (CPV)

18220000, 35811100, 18830000, 18800000, 18000000, 18811000, 18222000, 18412100, 18820000, 18412000, 18221000, 18420000, 18100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting Authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Quality. Weighting 30

3. Availability & Delivery. Weighting 25

4. Sustainability. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

000295
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.2.2013 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Whilst initially for use by Fire and Rescue Services, Police and/or Emergency services served by YPO as Central Purchasing Bodies defined by the EU Combined Procurement Directive 2004/18/EC the Framework Agreement will be open to the entire public sector, other public bodies, such as NHS Bodies and registered charities within the UK and to those central government departments and their agencies that wish to use it. Any OCB described below may utilise the resulting Framework Agreement from the commencement date. See the following websites for details:-.
Police, Fire & Rescue, Maritime & Coastguard Agency Emergency Services:
http://www.police-information.co.uk/police-directory/index.php?category=6

http://www.psni.police.uk/index.htm

http://www.scottish.police.uk/

http://www.nifrs.org/locations.php

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

Local Authority Councils: County, Unitary, District, Borough, and Metropolitan Councils.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.engage.hscni.net/partners/NIAS.html

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies:
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:
http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.dsdni.gov.uk/ccni.htm

For more information please email the contacts stated above. This procurement process will take place through YPO’s e-procurement system. Can all tenderers wishing to receive the tender documents please go online to https://etendering.ypo.co.uk/epps/home.do and ‘Register as a Supplier’. Once you have registered, please follow these steps: Click on the ‘opportunities register’, Click on the title of interest, Click on ‘show opp menu’, Click on ‘expression of interest’. You should then be able to view the tender documents by clicking on the ‘opp documents’ or also start to answer the questions by clicking on ‘tender questions and returns’.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.11.2012