Supply of End User Computing Equipment and Associated Services

Bournemouth University has identified a programme of works for the roll out of Windows-compatible IT equipment (and some associated peripherals) to staff and students across its entire estate.

United Kingdom-Bournemouth: Personal computers

2018/S 138-314761

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bournemouth University
12 Christchurch Road
Bournemouth
SN1 3NA
United Kingdom
Contact person: Pauline Dean
E-mail: pdean@bournemouth.ac.uk
NUTS code: UKK21

Internet address(es):Main address: www.bournemouth.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bournemouthuniversity

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bournemouthuniversity

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the supply of end user computing equipment and associated services

Reference number: PITPD009

II.1.2)Main CPV code

30213000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Project: BU has identified a programme of works for the roll out of Windows-compatible IT equipment (and some associated peripherals) to staff and students across its entire estate (both Lansdowne and Talbot campus). It is expected that the roll-out will take up to 5 years to complete. Accordingly, BU is seeking to establish the Framework from which to procure the Computers, the IT Equipment and the Associated Services, in order to facilitate this roll-out. As provided for by the Regulations, it is anticipated that the framework will run for 4 years.

II.1.5)Estimated total value

Value excluding VAT: 7 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK21

Main site or place of performance:

Bournemouth University

II.2.4)Description of the procurement:

BU has identified a programme of works for the roll out of Windows-compatible IT equipment (and some associated peripherals) to staff and students across its entire estate (both Lansdowne and Talbot campus). It is expected that the roll-out will take up to 5 years to complete. Accordingly, BU is seeking to establish the Framework from which to procure the Computers, the IT Equipment and the Associated Services, in order to facilitate this roll-out. As provided for by the Regulations, it is anticipated that the Framework will run for 4 years. Procurement Methodology: The intention is to appoint one OEM, together with no fewer than 2 but no more than three Resellers, to the Framework. Thereafter, the Computers, IT Equipment and Associated Services required for the roll-out programme will be procured by way of either direct award to the top ranked Provider or mini-competition between all Providers. It should be noted that an OEM may offer the provision of selling of its own Computers and IT Equipment directly; however, this does not preclude the OEM from still having to nominate sufficient Resellers to enable a minimum of 2 and a maximum of three Resellers to be appointed to the Framework. It should be noted that OEMs will be expected to provide (and therefore tender against) all Computers and IT Equipment identified in BU’s requirements. Furthermore, all Computers to be provided under the Framework must be of the OEM’s own brand (although IT Equipment does not have to be the OEM’s own brand). Likewise, Resellers must only provide the branded Computers proposed by the OEM by whom the Reseller has been nominated. In respect of IT Equipment, Resellers must only provide the equipment (whether OEM branded or otherwise) proposed by the OEM.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 7 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 17/12/2018

End: 16/12/2022

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 16/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/08/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 17/12/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Bournemouth University
Bournemouth
SN1 3NA
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/07/2018