Supply of Environmental Monitoring System
Requirement entails Supply and Installation of Environmental Monitoring System for the cleanroom suites within its new state of the art National Space Development and Test Facility.
United Kingdom-Swindon: Environmental monitoring for construction
2015/S 108-196679
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
UK Shared Business Service Ltd
North Star house, North Star Avenue
Contact point(s): Construction Team Procurement
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867000
E-mail: constructionteam@uksbs.co.uk
Internet address(es):
General address of the contracting authority: www.uksbs.co.uk
Electronic access to information: https://gpsesourcing.cabinetoffice.gov.uk
Electronic submission of tenders and requests to participate: https://gpsesourcing.cabinetoffice.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: expressionofinterest@crowncommercial.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Science and Technology Facilities Council
Rutherford Appleton Laboratory
OX11 0QX Didcot
UNITED KINGDOM
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
NUTS code UKJ14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Requirement entails Supply and Installation of Environmental Monitoring System (EMS) for the cleanroom suites within its new state of the art National Space Development and Test Facility.
II.1.6)Common procurement vocabulary (CPV)
71313450, 90711500
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Putting the business into shared services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013.
Our Customers
Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government.
UK SBS is procuring the Contract as a central purchasing body for itself and Customers who are Other Public Bodies (OPB’s). This means that OPB’s referred to in the OJEU Notice may also participate in the Contract.
Detailed on the UK SBS Ltd website is a list of all organisations, institutes, centres and bodies (Authorised Entities) that may also use any appropriately advertised Contract let by UK Shared Business Services Ltd.
Estimated value excluding VAT:
Range: between 150 000 and 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Provider, all members will have joint and several
liability in respect of the obligations and liabilities to
the contract.
III.1.4)Other particular conditions
Description of particular conditions: The Government has set out the need for greater
transparency across its operations to enable the
public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, Government has made the following commitments with regard to procurement and contracting:
All new Central Government contracts over the value
of 10 000 GBP to be published in full online from July
2010;
All new Central Government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge;
New items of Central Government spending over
25 000 GBP to be published online from November 2010;
All new Central Government contracts to be published in full from January 2011;
Suppliers and those organisations looking to bid for
public sector contracts should be aware that if they
are awarded a new Government contract, the
resulting contract between the supplier and
Government will be published. In some
circumstances, limited reductions will be made to
some contracts before they are published in order to comply with existing law and for the protection of
national security. Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies:
— the supplier is in a state of bankruptcy, insolvency,
compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings;
— has been convicted of a criminal offence related to
the business of professional misconduct;
— has committed an act of grave misconduct in the
course of business;
— has not fulfilled obligations relating to the payment of taxes,;
— is guilty of serious misrepresentation in supplying
information required by the authority;
— is not in possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
This procurement will be managed electronically via
the Crown Commercial Service’s eSourcing suite. To participate in this procurement, participants must first be registered on the eSourcing suite.
If bidders have not yet registered on the eSourcing
suite, this can be done online at
https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which the bidder is registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at http://ccs.cabinetoffice.gov.uk/iamsupplier/respond-tender.
Once the bidder has registered on the eSourcing
suite, a registered user can express an interest for a specific procurement. This is done by emailing: expressionofinterest@crowncommercial.gov.ukThe email must clearly state:
— the name and reference number for the procurement the bidder wishes to register for;
— the name of the registered supplier;
— the name and contact details of the registered
individual sending the email.
Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the eSourcing suite. The registered user will receive a notification email to alert them once this has been done. As a user of the eSourcing suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from
you in relation to any specific RFx event. (RFx=
(tender process). Please note that it is your responsibility to access these emails on a regular basis to ensure that you have sight of all relevant information.
For technical assistance on the use of the eSourcing suite, please contact Crown Commercial Service Helpdesk: Freephone +44 345 010 3503; email:supplier@crowncommercial.gov.uk
Training support to respond to a requirement is
available to bidders at:
http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx. Responses must be published by the date in IV.3.4.
III.2.2)Economic and financial ability
The sourcing documents can be accessed at:
https://gpsesourcing.cabinetoffice.gov.uk using the
instructions detailed in III.2.1
We will also require to see at least one of the following documents (note — if you have been trading for more than 3 years we will require you to produce Document 1):
Document 1 — A copy of your audited accounts for the most recent two years.
Document 2 — A statement of your turnover, profit &
loss account and cash flow for the most recent year of trading
Document 3 — A statement of your cash flow forecast
for the current year and a bank letter outlining the
current cash and credit position
Document 4 — Alternative means of demonstrating
financial status if trading for less than a year
Document 5 — Parent Company accounts (if
applicable)
Document 6 — Deeds or guarantee
Document 7 — Accountants references
Document 8 — Management accounts
Document 9 — Financial projections including cash flow forecasts
Document 10 — Details and evidence of previous
contracts.
Minimum level(s) of standards possibly required: Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to the Request for Information.
The sourcing documents can be accessed at:
https://gpsesourcing.cabinetoffice.gov.uk using the
instructions detailed in III.2.1.
The Contracting Authority may have regard to any of
the following means in its assessment:
(a) list of the works carried out in the past 5 years,
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private involved. Evidence of delivery and services provided shall be given, where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and
measures used by the supplier or service provider for ensuring quality;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of
the service provider or contractor and/or those of the
undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in
appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of
the service provider or contractor and the number of
managerial staff for the last three years;
(i) a statement of the tools, plant or technical
equipment available to the service provider or
contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Accredited to ISO9001:2008 or equivalent and any subsequent revisions.
Accredited or working towards ISO14001 or equivalent.
III.2.3)Technical capacity
Candidates will be assessed in accordance with Public Contracts Regulations 2015 on the basis of information provided in response to Request for Proposal.
The sourcing documents can be accessed using the instructions detailed in III.2.1
The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the works carried out over the past five years or goods and services carried out in the past three years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons
responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: yes
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 13.7.2015 – 14:00
Place:
Electronically, via web-based portal
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
right not to award any contract as a result of the
procurement process commenced by publication of
this notice; and to make whatever changes it may
see fit to the content and structure of the procurement and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
VI.4.1)Body responsible for appeal procedures
The Procurement Policy Manager
E-mail: policy@uksbs.co.uk
VI.4.3)Service from which information about the lodging of appeals may be obtained
The procurement Policy Manager
E-mail: policy@uksbs.co.uk
VI.5)Date of dispatch of this notice: