Supply of Feed, Forage, Hay and Stable Requisites for MPS Stables

Supply of Feed, Forage, Hay and Stable Requisites for MPS Stables

This requirement is split into three 3 Lots. Lot 1: Hay – GBP 600 000.

United Kingdom-Greater London: Horses

2020/S 104-252539

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Metropolitan Police Service
National registration number: n/a
Postal address: Empress State Building, Lillie Road, Earls Court
Town: Greater London
NUTS code: UKI LONDON
Postal code: SW6 1TR
Country: United Kingdom
Contact person: Robert Friend
E-mail: robert.friend@met.police.uk
Telephone: +44 71611550
Internet address(es):Main address: www.met.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40396

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32887&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32887&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply of Feed, Forage, Hay and Stable Requisites for MPS Stables

Reference number: SS2/18/9

II.1.2)Main CPV code

03322300 Horses

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The authority is seeking contractor/s for the for the supply of feed, forage, hay and stable requisites for MPS stables.

This requirement is split into three (3) lots:

The values are the estimated value for entire contract period.

Lot 1: Hay — GBP 600 000,

Lot 2: Haylage — GBP 300 000,

Lot 3: Horse Feed, Bedding and Stable Requisites — GBP 1 100 000.

The MPS/authority is seeking through this tendering process to award contracts with suitably capable bidder(s) to provide these goods for an initial term of 36 months and a unilateral option of the MPS/authority to extend for further periods of 24 months up to a maximum of 60 months.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The requirement is split into two lots and bidders may bid for one or more lots. The MPS will award contract(s) to the highest scoring bidder of each lot, which is the most economically advantageous tender based upon the award criteria set out in the ITT.

II.2)Description

II.2.1)Title:

Lot 1: Hay

Lot No: 1

II.2.2)Additional CPV code(s)

15700000 Animal feedstuffs
03322300 Horses

II.2.3)Place of performance

NUTS code: UKI LONDON
Main site or place of performance:

Greater London.

II.2.4)Description of the procurement:

Hay

The contract must supply good quality seed hay, of good mixture. It shall in all cases be well saved, sweet, dry and be free from dust, ragwort, mould and mould inhibitors. It shall not be mow-burnt. Shouldn’t be of the current year’s growth.

The hay must be delivered compressed in bales with a weight of 25 kg.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

An initial term of 36 months and a unilateral option of the MPS/authority to extend for further periods of up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

II.2)Description

II.2.1)Title:

Lot 2: Haylage

Lot No: 2

II.2.2)Additional CPV code(s)

15700000 Animal feedstuffs
03322300 Horses

II.2.3)Place of performance

NUTS code: UKI LONDON
Main site or place of performance:

Greater London.

II.2.4)Description of the procurement:

Haylage

The contractor must, provide semi-wilted mildly fermented forage. The natural fermentation process should ensure the forage has a virtually negligible spore level, but has a high long fibre content.

The contractor must deliver Haylage on pallets to all sites on pallets with these sites shown in table one. The pallets must not be stacked higher than 160 cm and the bales individually wrapped and an outer layer of wrapping to keep the bales secured together on the pallet. Haylage must be supplied in rectangular bales with maximum dimensions of 106 cm x 76 cm x 76 cm (max 2 of these size bales per pallet cut as multi pack).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

An initial term of 36 months and a unilateral option of the MPS/authority to extend for further periods up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see invitation to tender documents for more information published via EU supply. www.eu-supply.com

II.2)Description

II.2.1)Title:

Lot 3: Horse Feed, Bedding and Stable Requisites

Lot No: 3

II.2.2)Additional CPV code(s)

03322300 Horses
03142000 Animal products
15700000 Animal feedstuffs

II.2.3)Place of performance

NUTS code: UKI LONDON
Main site or place of performance:

Greater London.

II.2.4)Description of the procurement:

Horse feed, bedding and stable requisites

‘Horsehage’ — produced from specially-grown grass with a high regard for feed safety, consistent quality and full product traceability

To be good quality rye grass mix and be high in fibre, low in protein and low in energy levels. In pre-packed sealed bags of a reasonable size and weight. However, any suitable alternative will be considered.

‘Hard Feed’

The authority require hard feed that meets nutritional requirements with the correct additives in line with recognised brands such as Allen and Paige. The majority of horses are fed on hard feeds. Other feeds may from time to time also be required. All feeds must be free from genetically modified ingredients. (G.M. Free)

Alternatives will be considered but must be of equivalent type and provide, as a minimum, the same nutritional properties like Allen and Page products for example.

Sugar Beet

To be a shredded and fast soaking beet similar to ‘Speedibeet’. As well, it must be high in fibre, starch free and low in sugar.

Other feed products

These will be required regularly and will be those products of a type readily available, suitable and good quality for equine purposes, including items such as:

— Bran

— Salt/mineral licks

— Carrots

— Readigrass

— Chaff

— Woodchip Bedding.

Bales of woodchip style bedding shall be delivered compressed in bales of a reasonable size and weight.

It must be of a type that is free from dust, sawdust and other foreign bodies.

Paper bedding

The authority may require paper bedding from time to time.

Other equine requisites.

These will include supplements and other equine requisites (These ‘equine requisites’ will be the type of items commonly available from any well stocked feed/tack/general equine supplies merchant and will include all items of grooming equipment, bandages, supplements, etc.).

A list of the requisites can be found in Annex C pricing schedule under lot 3.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

An initial term of 36 months and a unilateral option of the MPS/authority to extend for further periods up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/07/2020
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/04/2021

IV.2.7)Conditions for opening of tenders

Date: 07/07/2020
Local time: 10:00
Place:

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

Information about authorised persons and opening procedure:

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4-5 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Please see invitation to tender documents for more information published via EU Supply. www.eu-supply.com

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: The Mayor’s Office for Policing and Crime
Postal address: Metropolitan Police Service, Procurement Services, Empress State Building, Earls Court, Lillie Road
Town: London
Postal code: SW6 1TR
Country: United Kingdom
E-mail: robert.friend@met.police.uk

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Lodging of appeals

Precise information on deadline(s) for lodging appeals: proceedings must be brought within 30 days of the date on which the economic operator knew or ought to have known of the breach of duty owed to it by the contracting authority unless the court considers there is good reason for extending the period within which proceedings can be brought.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: High Court of England and Wales
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom

VI.5)Date of dispatch of this notice:

26/05/2020