Supply of Filing Products

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Filing Products, for use mainly in the education market.

UK-Wakefield: Office supplies

2013/S 100-171322

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yorkshire Purchasing Organisation
41 Industrial Park
Contact point(s): Contracts
For the attention of: Buyer
WF2 0XE Wakefield
UNITED KINGDOM
E-mail: contracts@ypo.co.uk

Internet address(es):

Address of the buyer profile: https://etendering.ypo.co.uk/epps

Electronic access to information: https://etendering.ypo.co.uk/epps

Electronic submission of tenders and requests to participate: https://etendering.ypo.co.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

YPO

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Filing Products.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UK – Wakefield.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Filing Products, for use mainly in the education market. The framework is designed to meet the needs of YPO by establishing an agreement for providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

II.1.6)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 6.8.2013. Completion 31.7.2017

Information about lots

Lot No: 1 Lot title: Premium Quality Filing Family

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Box Files

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lever Arch Files

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Ring Binders

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Punched Pockets

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Dividers

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Lateral and continuous suspension files

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Suspension Files

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9 Lot title: Manila Filing

1)Short description

2)Common procurement vocabulary (CPV)

30192000, 30197210, 30199600, 30191100, 30199500

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicator in accordance with the legal provisions of the country of any offence concerning his professional
conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 andArticle 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to the tender documents.
Minimum level(s) of standards possibly required: Refer to the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to the tender documents.
Minimum level(s) of standards possibly required:
Refer to the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 50

2. Quality and Sustainability. Weighting 25

3. Delivery. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

000291.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.7.2013 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 8.7.2013

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information please email the contacts stated above. This procurement process will take place through YPO’s e-procurement system. Can all tenderers wishing to receive the tender documents please go online to https://etendering.ypo.co.uk/epps/home.do and ‘Register as a Supplier’. Once you have registered, please follow these steps: Click on the ‘opportunities register’, Click on the title of interest, Click on ‘show opp menu’, Click on ‘expression of interest’. You should then be able to view the tender documents by clicking on the ‘opp documents’ or also start to answer the questions by clicking on ‘tender questions and returns’.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.5.2013