Supply of Fresh Meat, Meat Products and Poultry Delivered into Schools

Supply of Fresh Meat, Meat Products and Poultry Delivered into Schools

The Supply of Fresh Meat, Meat Products and Poultry Delivered directly into Schools within the Cheshire West and Chester Council boundary area.

UK-Chester: food, beverages, tobacco and related products

2012/S 214-353747

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester
Procurement, HQ, 58 Nicholas Street
For the attention of: Mr Mark Lloyd-Jones
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244972786
E-mail: mark.lloyd-jones@cheshirewestandchester.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Fresh Meat, Meat Products and Poultry Delivered into Schools.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Cheshire West and Chester Council’s Catering Services currently provide school meals into 127 primary and special schools and 13 secondary schools in the area.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Supply of Fresh Meat, Meat Products and Poultry Delivered directly into Schools within the Cheshire West and Chester Council boundary area.
Cheshire West and Chester Catering Services is the main provider of school meals in the borough and prepare 17 000 school meals every day. Meals are currently provided in 127 primary and special schools and 13 secondary schools. The catering service offers schools a complete catering solution.
The objective of Cheshire West and Chester Council in tendering this contract is to deliver a consistently high level of fresh, quality produce at the most competitive prices over the period of the contract. Food is freshly prepared on premises and so the Council is looking to minimise stock holding and wastage by procuring fresh meat, meat products and poultry, in any order quantity (no minimum order values or delivery charges allowed), to suit individual schools’ daily requirements. The contract is for 2 years (1.3.2013 – 28.2.2015) with the option to extend the contract on a yearly basis for up to a further 2 years, subject to the demands of the service and satisfactory contractor performance over the initial 2 year period.
Estimated expenditure is 315 000 GBP per annum, with a potential total contract value (if 2 yr extension taken) of 1 260 000 GBP.
The contract will be awarded in 4 separate Lots, according to the geographical area of supply. Bidders can apply for any, or all, of the 4 Lots. Depending on the nature of bids received, the contract will be awarded to either separate providers or one overall provider covering all 4 Lots. Each Lot will be awarded individually and in accordance with the evaluation criteria outlined in the ITT. Within each Lot, therefore, the one provider appointed must be capable of fulfilling all supply requirements as required within the scope of that Lot.
The contract will specifically require the following products:
Chicken Fillets 57g.
Diced Chicken.
Pork Loin Steaks 57g.
Diced Pork.
Pork Loin Joint.
Minced Beef.
Diced Beef.
Beef Topside.
Gammon Steaks 57g.
Gammon Joint.
Turkey Breast Joint.
There may also be some requirement for the additional items: burgers, sausages, meatballs and bacon.
II.1.6)Common procurement vocabulary (CPV)

15000000, 15100000, 15110000, 15130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

2 year contract (1.3.2013 – 28.2.2015) with the option to extend the contract on a yearly basis for up to a further 2 years, subject to the demands of the service and satisfactory contractor performance over the initial 2 year period.
Estimated expenditure is 315 000 GBP per annum, with a potential total contract value (if 2 yr extension taken) of 1 260 000 GBP.
The contract will be awarded in 4 separate Lots, according to the geographical area of supply. Bidders can apply for any, or all, of the 4 Lots. Depending on the nature of bids received, the contract will be awarded to either separate providers or one overall provider covering all 4 Lots. Each Lot will be awarded individually and in accordance with the evaluation criteria outlined in the ITT. Within each Lot, therefore, the one provider appointed must be capable of fulfilling all supply requirements as required within the scope of that Lot.
Cheshire West and Chester Council cannot guarantee any level of business to the successful suppliers as the level of business is a function of the number of the menu choices within the schools.
The 4 geographical areas of supply, and the estimated annual spend, are as follows:
Lot 1 (Ellesmere Port & Blacon) 88 000 GBP.
Lot 2 (Chester & Rural) 82 000 GBP.
Lot 3 (Northwich & Rural) 72 500 GBP.
Lot 4 (Winsford & Rural)) 72 500 GBP.
Estimated value excluding VAT: 1 260 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend annually for up to a further 2 years. Estimated total value of the basic 2 year contract (1.3.2013 – 28.2.2015) is 630 000 GBP plus the potential (if 2 year extension taken) to increase by a further estimated 630 000 GBP, giving an estimated total potential spend of 1 260 000 GBP over the maximum of 4 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Ellesmere Port & Blacon area

1)Short description

Lot 1 will cover the requirements for the Ellesmere Port & Blacon area. Estimated annual spend for this Lot is 88 000 GBP.
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15110000, 15130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Chester & Rural area

1)Short description

Lot 2 will cover the requirements for the Chester & Rural area. Estimated annual spend for this Lot is 82 000 GBP.
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15110000, 15130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Northwich & Rural area

1)Short description

Lot 3 will cover the requirements for the Northwich & Rural area. Estimated annual spend for this Lot is 72 500 GBP.
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15110000, 15130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Winsford & Rural area

1)Short description

Lot 4 will cover the requirements for the Winsford & Rural area. Estimated annual spend for this Lot is 72 500 GBP.
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15110000, 15130000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender document.
Minimum level(s) of standards possibly required: As set out in the Invitation to Tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-8ZNH2N
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This contract is being procured using an e-tendering system called The Chest. If you are not currently registered, go to the following link: https://www.thechest.nwce.gov.uk

Choose ‘Register FREE’ from the Navigation menu.
Once registered you can search for this opportunity via the following link: https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_opportunity_search.

You will be able to search via the “Organisation” drop down menu for Cheshire West and Chester tenders. Select Cheshire West and Chester then click ‘Search’ to bring up a list of current Cheshire West tender opportunities. Select this particular tender opportunity (The Supply of Fresh Meat etc…..) then you are invited to ‘Login & Register Interest’. You will then receive an email alert(s) which will ultimately direct you to access the ITT document for you to complete.
The Closing Date for receipt of ITTs via “The Chest” is 17.12.12 (12:00). You are advised to Register an Interest and subsequently access and start your Invitation to Tender (ITT) as soon as possible so as to allow yourself sufficient time to complete it and meet the deadline, which is absolute. It is your responsibility to download the ITT document from “The Chest”. Please do not call the Procurement department to find out initial details of this opportunity – all instructions and details of this opportunity will be found in the ITT pack once you have accessed it. Any clarification questions must be raised via “The Chest” in the Questions and Answers section. Any additional notifications we need to tell you about, regarding this opportunity, will be issued via “The Chest”. It is your responsibility to check “The Chest” to be aware of any updates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Royal Courts of Justice Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the.
Public Contracts Regulations 2006 (as amended) (the Regulations) the Council will operate a standstill period of not less than 10 days between notifying.
Contractors of its intention to award the contract and the award of the.
Contract.
Any appeal during this period shall be addressed to:
The Head of Legal and Democratic Services Cheshire West and Chester Borough.
Council 58 Nicholas street Chester, Cheshire CH1 2NP, UNITED KINGDOM.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 47, within 3 months of the date when grounds for starting proceedings first arose.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

2.11.2012