Supply of Fresh Produce Products to Lancashire County Council

Supply of Fresh Produce Products to Lancashire County Council

Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework for the supply fresh produce products into its appointed distributor.

United Kingdom-Preston: Food, beverages, tobacco and related products

2019/S 033-073810

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lancashire County Council
3rd Floor Christ Church Precinct, County Hall, Lancashire
Preston
PR1 8XJ
United Kingdom
Contact person: Chris Ridings
E-mail: contractscorporate@lancashire.gov.uk
NUTS code: UKD4
Internet address(es):Main address: http://www.lancashire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.lancashire.gov.uk/corporate/web/?siteid=6864&pageid=41137&e=e
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Supply of Fresh Produce Products to Lancashire County Council

Reference number: CR/CORP/LCC/19/859

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Lancashire County Council is inviting tenders on the terms set out in this ITT to secure a multi-lotted framework for the supply fresh produce products into its appointed distributor, Ralph Livesey Ltd who’s distribution hub address is:

Ralph Livesey Ltd, Fresh Food Distribution Hub, Unit 72B, Roman Way, Off Longridge Road, Preston, PR2 5BE.

Deliveries of the products supplied will be made by the distributor to over 500 units county-wide. The majority of these units are educational establishments (Primary and High Schools/Colleges)

Fresh food products will include, cheese, milk, eggs, yoghurt, bacon, cooked meats, sandwich fillings and refined oils and fats.

The estimated value of Lancashire County Council spend per annum is between 1 780 000 GBP and 2 171 000 GBP

The estimated value of wider public sector spend (see VI.3 Additional Information for further information) per annum is between 0 GBP and 1 260 000 GBP.

II.1.5)Estimated total value

Value excluding VAT: 13 724 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Provision of Cheese

Lot No: 1

II.2.2)Additional CPV code(s)

15542000

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of fresh cheese products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 510 000 GBP to 614 000 GBP per annum for Lancashire County Council Spend (2 040 000 GBP to 2 456 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 553 000 GBP per annum (2 212 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 668 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Fresh Milk

Lot No: 2

II.2.2)Additional CPV code(s)

15511000

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of fresh milk products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 506 000 GBP to 610 000 GBP per annum for Lancashire County Council Spend (2 024 000 GBP to 2 440 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 555 000 GBP per annum (2 220 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 4 660 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Eggs

Lot No: 3

II.2.2)Additional CPV code(s)

03142500

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of eggs into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 107 000 GBP to 129 000 GBP per annum for Lancashire County Council Spend (428 000 GBP to 516 000 GBP over 4 years).

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 516 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Yoghurt

Lot No: 4

II.2.2)Additional CPV code(s)

15551300

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of yoghurt products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 112 000 GBP to 137 000 GBP per annum for Lancashire County Council Spend (448 000 GBP to 548 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 79 000 GBP per annum (316 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 864 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Bacon

Lot No: 5

II.2.2)Additional CPV code(s)

15131220

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of bacon into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 30 000 GBP to 37 000 GBP per annum for Lancashire County Council Spend (120 000 GBP to 148 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 20 000 GBP per annum (80 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 228 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Cooked Meats

Lot No: 6

II.2.2)Additional CPV code(s)

15110000

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of cooked meats products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 440 000 GBP to 530 000 GBP per annum for Lancashire County Council Spend (1 760 000 GBP to 2 212 000 GBP over 4 years).

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 212 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Sandwich Fillings

Lot No: 7

II.2.2)Additional CPV code(s)

15894600

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of sandwich filling products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 46 000 GBP to 55 000 GBP per annum for Lancashire County Council Spend (184 000 GBP to 220 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 34 000 GBP per annum (136 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 356 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Refined Oils and Fats

Lot No: 8

II.2.2)Additional CPV code(s)

15420000

II.2.3)Place of performance

NUTS code: UKD4

II.2.4)Description of the procurement:

Supply of refined oils and fats products into Lancashire’s County Council’s appointed distributor.

The duration of the Framework Agreement will be for an initial period of 2 years, with the option to extend for any given period up to maximum of a further 24 months.

The framework is estimated to be between 29 000 GBP to 36 000 GBP per annum for Lancashire County Council Spend (116 000 GBP to 144 000 GBP over 4 years).

The value of participation by the wider public sector for the maximum 4 years is estimated to be between 0 GBP to 19 000 GBP per annum (76 000 GBP maximum over 4 years) — please see section VI.3 — Additional Information for further details regarding wider public sector participation.

Tenderers should note the value of the whole framework may fluctuate and total value is not guaranteed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 220 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework Agreement is for an initial period of 2 years, with an option to extend for any given period up to a maximum of 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 021-045221

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/03/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/03/2019
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

LCC wishes to establish this framework (where the successful Tenderer’s capacity and capability permits) accessible (all stated lots) for use by other public sector bodies including:

— Blackburn with Darwen Borough Council,

— Blackpool Borough Council,

— Bolton Metropolitan Borough Council,

— Bury Metropolitan Borough Council,

— Cheshire East County Council,

— Cheshire West and Chester Council,

— Halton Borough Council,

— Knowsley Metropolitan Council,

— Lancaster City Council,

— Manchester City Council,

— Oldham Metropolitan Borough Council,

— Rochdale Metropolitan Borough Council,

— Salford City Council,

— Sefton Council,

— St Helens Council,

— Stockport Metropolitan Borough Council,

— Tameside Metropolitan Borough Council,

— Trafford Metropolitan Borough Council,

— West Lancashire Borough Council,

— Wigan Metropolitan Borough Council,

— All Lancashire Schools, Colleges and Academies,

— Lancashire Constabulary,

— Lancashire Fire and Rescue Service.

The tender documents are available on Lancashire County Council’s electronic tendering site. http://www.lancashire.gov.uk/corporate/web/siteid=6864&pageid=41137&e=e

Use of this system does not require high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the system/software and advice is free of charge.

Please note if you do not already have a supplier account on the new e-tendering system (Oracle), you will be required to obtain a DUNS number, this can take a number of days to be issued and is required as part of the system registration, therefore, tenderers are advised to allow plenty of time for registration and to do this as early as possible during the tender period.

Registration is necessary in order to view the tender details and obtain tender documentation.

For further information please contact: contractscorporate@lancashire.gov.uk

VI.4)Procedures for review

VI.4.1)Review body

Lancashire County Council
Preston
PR1 8XJ
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/02/2019