Supply of Frozen Foods

Supply of Frozen Foods

Supply of Frozen Foods/Groceries / Fresh,Cooked Meats, Poultry & Cheese/ Fresh Fruit and Vegetables.

UK-London: miscellaneous food products

2012/S 176-290466

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Strategic Procurement Unit
For the attention of: The Tender Manager
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033733763

Internet address(es):

General address of the contracting authority: http://nectr.newham.gov.uk/supplierselfservice/

Further information can be obtained from: London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Strategic Procurement Unit
For the attention of: Tender Manager
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033733763

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Strategic Procurement Unit
For the attention of: Tender Manager
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033733763
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

Tenders or requests to participate must be sent to: London Borough of Newham
Newham Dockside, 1000 Dockside Road
Contact point(s): Strategic Procurement Unit
For the attention of: Tender Manager
E16 2QU London
UNITED KINGDOM
Telephone: +44 2033733763
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Frozen Foods/Groceries / Fresh,Cooked Meats, Poultry & Cheese/ Fresh Fruit & Vegetables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: various locations within the London Borough of Newham.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: * Please note, for clarification,. It is envisaged that each of the four lots specified within this advert will have only a single supplier per Lot, however, suppliers may bid for one or more lots.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 20 000 000 GBP
Frequency and value of the contracts to be awarded: Please note that It is envisaged that each of the four lots specified will have only a single supplier per Lot however suppliers may bid for one or more lots.

II.1.5)Short description of the contract or purchase(s)

Framework Contract for the supply and delivery of the following products:
Lot 1- Frozen Foods (including Halal Products).
Lot 2- Groceries and Dried Goods.
Lot 3- Fresh and Cooked Meats (including Halal) and Poultry and Cheese Products.
Lot 4- Fresh Fruit and Vegetables.
It is envisaged that one supplier will be appointed per Lot, however, suppliers may bid for one or more Lots.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=90114.

II.1.6)Common procurement vocabulary (CPV)

15800000, 15890000, 15894000, 15110000, 15119000, 15300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework contract is for the supply of various food products comprising of the following Lots:
Lot 1- Frozen Foods (including Halal Products).
Lot 2- Groceries and Dried Goods.
Lot 3- Fresh and Cooked Meats and Poultry (including Halal) and Cheese Products.
Lot 4- Fresh Fruit and Vegetables.
It is envisaged that there will be one supplier for each Lot however suppliers may bid for one or more Lots.
Estimated value excluding VAT: 20 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply and delivery of Frozen Foods (including frozen Halal products)

1)Short description

Supply and delivery of Fozen Foods including frozen halal products.
2)Common procurement vocabulary (CPV)

15800000

3)Quantity or scope

The supply of Frozen Foods is required to approximately 78 schools sites (10 Secondary & 68 Primary/Nursery) within the LB of Newham. Deliveries will also be required to other Council premises to a lesser extent with some located within Essex.It is envisaged that a single supplier will be appointed for each Lot however suppliers may bid for one or more Lots.
Estimated value excluding VAT: 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Suppliers must be able to supply to 78 schools across the Borough in accordance with the delivery frequencies stated in the Pre Qualification Questionnaire.
Lot No: 2 Lot title: Supply and delivery of Groceries and Dried Goods

1)Short description

Supply and delivery of dried goods.
2)Common procurement vocabulary (CPV)

15800000, 15890000, 15894000

3)Quantity or scope

The supply of Groceries and Dried Goods is required to approximately 78 schools sites (10 Secondary & 68 Primary/Nursery) within the LB of Newham. Deliveries will also be required to other Council premises to a lesser extent with some located within Essex.It is envisaged that a single supplier will be appointed for each Lot however suppliers may bid for one or more Lots.
Estimated value excluding VAT: 7 600 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Suppliers must be able to supply to 78 schools across the Borough in accordance with the delivery frequencies stated in the Pre Qualification Questionnaire.
Lot No: 3 Lot title: Supply and delivery of Fresh Meat, Cooked Meat, poultry (Including Halal) and Cheese products

1)Short description

Supply and delivery of Fresh Meat, Cooked Meat,poultry (Including Halal) and Cheese products.
2)Common procurement vocabulary (CPV)

15100000, 15110000, 15119000, 15131110, 15131100, 15130000

3)Quantity or scope

The supply and delivery of Fresh Meat, Cooked Meats.poultry and Cheese products to approximately 78 schools sites (10 Secondary & 68 Primary/Nursery) within the London Borough of Newham and to other Council locations to a lesser extent within Newham and Essex.It is envisaged that a single supplier will be appointed for each Lot however suppliers may bid for one or more Lots.
Estimated value excluding VAT: 3 600 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Suppliers must be able to supply to 78 schools across the Borough in accordance with the delivery frequencies stated in the Pre Qualification Questionnaire.
Lot No: 4 Lot title: Supply of Fresh Fruit and Vegetables

1)Short description

Supply of Fresh Fruit and Vegetables.
2)Common procurement vocabulary (CPV)

15300000

3)Quantity or scope

Supply and delivery of Fresh Fruit and Vegetables to approximately 78 schools sites (10 Secondary & 68 Primary/Nursery) within the London Borough of Newham and to other Council locations to a lesser extent within Newham and Essex.It is envisaged that a single supplier will be appointed for each Lot however suppliers may bid for one or more Lots.
Estimated value excluding VAT: 2 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Suppliers must be able to supply to 78 schools across the Borough in accordance with the delivery frequencies stated in the Pre Qualification Questionnaire.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in the Pre Qualification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Pre Qualification Questionnaire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established. as detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As detailed in the Pre Qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The criteria for shortlisting suppliers will be as detailed in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The tender will be evaluated based on the most economically advantageous tender (MEAT).
Quality will represent 30 %.
Price will represent 70 %.
It is also proposed to carry out an e auction on the price element.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RCD/NCCS/5998/GS
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: April 2016.
VI.2)Information about European Union funds
VI.3)Additional information

Applicants should note that this tender is being run electronically through the Council’s NECTR system (Newham Electronic Contract Tendering Resource).
To apply for the tender opportunity applicants must register their company details on Nectr following the link below: http:\\nectr.newham.gov.uk/supplierselfservice/.
This will then enable you to search for the opportunity and to complete and submit the Pre Qualification Questionnaire on the NECTR system by the required closing date.
The Tender opportunity reference number is RCD/NCCS/5998/GS.
(MT Ref:90114).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The London Borough of Newham will incorporate a minimum standstill period as set out in paragraph 32 of the Public Contracts Regulations 2006 and paragraph 32A of the 2009 Amendment Regulations at the point when information on the award of contract is communicated to all candidates and tenderers. Any appeal will be in accordance with Part 9 (Applications to the Court) of the aforesaid Regulations and subject to the jurisdictions of the UK Court. Such additional information should be acquired from the Strategic Procurement Unit via the NECTR etendering system.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.9.2012