Supply of Fruit, Vegetables and Dry Goods

Supply of Fruit, Vegetables and Dry Goods

Colchester Institute (‘the College’) is seeking an organisation/s to work with to fulfill food supply requirements for its reknowned Centre for Hospitality & Food Studies (‘CH&FS’).

UK-Colchester: vegetables

2012/S 204-335680

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Colchester Institute
Sheepen Road
CO3 3LL Colchester
Telephone: +44 1206712183

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Fruit, Vegetables and Dry Goods.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Vegetables. Tropical fruit. Non-tropical fruit. Dry goods. You are required to email NO LATER than 14:00 hours on the Monday the 26.11.2012 to Express your Interest. Please include company name and principle contact for this procurement. Emails received after this date will be disregarded. Emails accepted only please do not call. This procurement will be managed via delta e sourcing. For more information please visit Further instructions to access PQQ documents will be emailed out upon receipt of vendor email.

Colchester Institute (‘the College’) is seeking an organisation/s to work with to fulfill food supply requirements for its reknowned Centre for Hospitality & Food Studies (‘CH&FS’).
Colchester Institute Centre for Hospitality and Food Studies is widely recognised for its Centre for Vocational Excellence (CoVE) accreditation. CH&FS was one of the first Centres of study at the College to achieve CoVE status, and operates from a building specifically designed for catering and hospitality. Gary Rhodes officially opened the CH&FS building in 2002 and remains as patron for the Centre.
In addition to state-of-the-art kitchens, patisseries, workshops and larders, the Centre runs two restaurants which are open to the public and a very popular take-away shop. Meals are prepared by students under the supervision of chef lecturers who themselves have incredibly impressive CVs having worked in top restaurants at home and abroad. The Balkerne Restaurant has also received the accolade of National Winner in Restaurant Magazine’s ‘College Restaurant of the Year’ competition for 2008.
The College is seeking to build a network of trusted, reliable suppliers to create a framework which supports the catering staff, students and the College curriculum, as well as allowing the commercial Restaurants to serve their large client base as well as assisting the centre retain its CoVE accreditation. The successful vendor/s will be required to provide a high quality service to the College ensuring the appropriate goods are readily available, delivered on time and that they represent good quality and value for money.
The guide value of the framework on offer is between 90 000,00 GBP – 130 000,00 GBP (Ninety Thousand GBP – One Hundred and Thirty Thousand GBP) per annum, net of VAT. It is anticipated that there will be not more than 4 suppliers on the framework divided into two lots as detailed below:
Lot 1 – Fresh fruit and Vegetables (inc potatoes) (Guide net value PA 45 000 GBP – 65 000 GBP) 2 Suppliers.
Lot 2 – Dry goods (including grains) (Guide net value PA 45 000 GBP – 65 000 GBP) 2 suppliers.
A full breakdown of foods currently ordered will be listed within the Invitation To Tender ‘ITT’) at the next stage of this procurement.
The successful vendor/s will be awarded an initial contract and will operate within the framework for a period of 2 years (24 months). The College reserves the right to extend the framework for a further period of 1 year (12 months) bringing the total duration to a maximum of (three) years. Any such extension shall be subject to satisfactory vendor performance reviews which will be held at regular intervals throughout the life of the contract.
Please note, this framework is only available for the Colchester Institute group and does extend to other authorities.

II.1.6)Common procurement vocabulary (CPV)

03221000, 03222110, 03222300, 15893000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Fruit and Vegetables

1)Short description

Fresh fruit and vegetables (inc potatoes).
2)Common procurement vocabulary (CPV)

03222110, 03222300, 03221000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 45 000 and 65 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Dry Food Goods

1)Short description

Dry food goods (including grains).
2)Common procurement vocabulary (CPV)


3)Quantity or scope

Estimated value excluding VAT:
Range: between 45 000 and 65 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20121018-PRO-4327333.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Colchester Institute
Sheepen Road
CO3 3LL Colchester
Telephone: +44 1206712183

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.10.2012