Supply of Furniture, Fixtures and Fittings for 2022 Commonwealth Games

Supply of Furniture, Fixtures and Fittings for 2022 Commonwealth Games

The Birmingham Organising Committee for the 2022 Commonwealth Games requires the supply of furniture, fixtures and equipment at approximately 40 official Games venues.

United Kingdom-Birmingham: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2020/S 200-486697

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Birmingham 2022
Postal address: One Brindley Place
Town: Birmingham
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Postal code: B1 2JB
Country: United Kingdom
Contact person: Mohammed Yahiah
E-mail: mohammed.yahiah@birmingham2022.com
Telephone: +44 7951735849
Internet address(es):
Main address: https://www.delta-esourcing.com

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GSV.LOG.002 — The Supply of Furniture, Fixtures and Equipment

 

Reference number: GSV.LOG.002

II.1.2)Main CPV code

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

 

The Birmingham Organising Committee for the 2022 Commonwealth Games requires the supply of furniture, fixtures and equipment at approximately 40 official Games venues (as set out in the procurement documentation) across various locations within the West Midlands and London including:

• competition venues — such as greenfield sites, stadiums, exhibition centres;

• athlete villages — such as university halls of residence and hotels;

• non-competition venues — such as training venues, fleet/bus depots and airports.

The OC is considering two options for the supply of goods:

• Option 1: Rental,

• Option 2: Buyback.

The OC will evaluate both options and choose the option that offers the most value for money.

The FF&E requirement has been divided into four (4) categories, as set out below:

• venue FF&E,

• village general FF&E,

• village supplementary residential FF&E,

• FA Specific FF&E — optional service.

Further details are provided in the procurement documentation.

 

II.1.5)Estimated total value

Value excluding VAT: 3 484 333.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

30000000 Office and computing machinery, equipment and supplies except furniture and software packages
39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

II.2.3)Place of performance

NUTS code: UKI LONDON
NUTS code: UKG WEST MIDLANDS (ENGLAND)
Main site or place of performance:

London, West Midlands (ENGLAND).

 

II.2.4)Description of the procurement:

 

The Birmingham Organising Committee for the 2022 Commonwealth Games requires the supply of furniture, fixtures and equipment at approximately 40 official Games venues (as set out in the procurement documentation) across various locations within the West Midlands and London including:

• competition venues — such as greenfield sites, stadiums, exhibition centres;

• athlete villages — such as university halls of residence and hotels;

• non-competition venues — such as training venues, fleet/bus depots and airports.

The OC is considering two options for the supply of goods:

• Option 1: Rental,

• Option 2: Buyback.

Further details of the break down of furniture is detailed in the procurement documentation.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 484 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 20
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

This information is detailed within the procurement documentation.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

This information is detailed in the procurement documentation.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 148-364122

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/11/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/11/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

Any selection of tenderers will be based solely on the criteria set out for the procurement. All communications shall be in English. Any contract or agreement resulting from any invitation to tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts.

Other Functional Areas with the OC may utilise this contract. The spend is voluntary and the estimated contract value stated within this notice does include the additional expenditure presented by this requirement.

Potential supplier(s) will have the option to be provide costings for rental only, buy back or both. The OC will evaluate bids on the basis detailed within the procurement documentation and will award a contract only on the option which is the most economically advantageous tender.

The OC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary. The Freedom of Information Act 2000 imposes a statutory obligation on public bodies to make information they are holding available on request. Tenderers should be aware of the OC’s obligations under the Act, whereby information provided by tenderers in response to this advertisement may be requested by a third party. The OC expressly reserves the right:

(i) to make whatever changes it may see fit to the content and structure of the procurement process;

(ii) to require further information or clarification from a tenderer before considering its response;

(iii) to exclude a tenderer from the procurement process if it is determined that any information supplied is/was inaccurate, incomplete or untrue and is/was relied upon for selection purposes;

(iv) to cancel this procurement at any stage; and

(v) not to award any contract as a result of the procurement process commenced by publication of this notice.

(vi) to award this contract to the second place tenderer if negotiations cannot be concluded, at the OC’s discretion, with the first place tenderer or the first place tenderer becomes insolvent and/or suffers financial distress.

(vii) to award further works in accordance with reg. 32(9) Public Contracts Regulations.

Under no circumstances will the OC or any of its advisers, be liable for any costs or expenses borne by any tenderer or any of its advisers in responding to this contract notice or at any stage in the process.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=531800425

Go reference: GO-2020109-PRO-17202273

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Royal Courts of Justice
Town: London
Postal code: WC1A 2LL
Country: United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

Official name: Birmingham 2022
Postal address: One Brindley Place
Town: Birmingham
Postal code: B1 2JB
Country: United Kingdom

VI.5)Date of dispatch of this notice:

09/10/2020