Supply of Furniture to Norton College

Northallerton: furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Framework for Supply of Furniture to Norton College.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norton College
Langton Road, Norton, Malton
Contact point(s): Jason Stapley
YO17 9PT Northallerton
UNITED KINGDOM
Telephone: +44 1609533457
E-mail: tenders@dukefield.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education
Other: Academy School/College

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As stated in tender documents.
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for the supply of furniture.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 24
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Norton College in association with The Dukefield Group wishes to appoint a number of suppliers on a framework agreement for the supply and installation of various types of furniture ranging from general office to fitted laboratories.
The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year. The framework agreement is primarily for the use of academies; however suppliers should be aware that this framework agreement will be accessible by UK public sector bodies – including but not limited to local authorities, central government departments, NHS bodies and police & other emergency services (as defined in Article 1(9) of Directive 2004/18/EC and implemented by Regulation 3 of The Public Contracts Regulations 2006) or its agent(s). These include but are not limited to central government departments & their agencies, non-departmental public Bodies (NDPBs), NHS bodies (including; acute trusts, ambulance trusts, primary care trusts, care trusts, NHS Hospital trusts, strategic health authorities, mental health trusts, special health authorities), local authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (“the Regulations”), police authorities (as defined by Regulation 3 (1)(j) to (p) of the regulations), Emergency Services, Educational Establishments (including Schools, Universities, Academies, Colleges) and Registered Social Landlords who have a need to purchase these services. Please see the following websites for further details:
http://www.civilservice.gov.uk/about/resources/ndpbs.aspx;

http://www.edubase.gov.uk/home.xhtml;jsessionid=E02906A8AD58BB4446D6818A;

http://www.schoolswebdirectory.co.uk/localauthorities.php;

http://www.education.gov.uk/academies/a0069811/map-of-open-academies-and-schools-submitting-applications;

http://www.hefce.ac.uk/unicoll/;

http://www.police-information.co.uk/police-directory/;

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx;

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm;

http://www.cabinetoffice.gov.uk/;

http://www.housingcorp.gov.uk/server/show/nav.490;

http://www.charity-commission.gov.uk.

II.1.6)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 1 – office and administrative system furniture – 38 %;
Lot 2 – residential and domestic furniture – 15 %;
Lot 3 – classroom and educational furniture – 23 %;
Lot 4 – specialist and bespoke fitted furniture – 3 %;
Lot 5 – specialist educational rooms – 8 %;
Lot 6 – bespoke library furniture – 5 %;
Lot 7 – school dining room furniture – 6 %;
Lot 8 – outdoor furniture – 2 %.
Estimated value excluding VAT:
Range: between 1 400 000,00 and 4 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.4.2012. Completion 1.4.2016

Information about lots

Lot No: 1 Lot title: Lot 1 – office & administrative system furniture including the supply/delivery and installation

1)Short description

Lot 1 – office & administrative system furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— System desking and storage,
— Executive desking and storage,
— Conference and meeting room furniture,
— Operator and task seating,
— Manager and executive seating,
— Modular reception counters,
— Reception and breakout area seating,
— Steel storage,
— Screens desk top and floor mounted.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the Framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 1 – office and administrative system furniture – 38 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – residential & domestic furniture & fittings including the supply/delivery and installation

1)Short description

Lot 2 – residential & domestic furniture & fittings including the supply/delivery and installation (and where applicable design layout) of the following:
— Bedroom,
— Dining room,
— Lounge,
— Occasional,
— Student/dormitory.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 2 – residential and domestic furniture – 15 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – classroom & educational furniture including the supply/delivery and installation.

1)Short description

Lot 3 – classroom & educational furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— Classroom tables,
— Classroom chairs,
— Classroom storage,
— Book cases and cupboards,
— IT Junior and senior seating and benches,
— Lockers and cloakroom equipment,
— Modular library shelving/furniture.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 3 – classroom and educational furniture – 23 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 – specialist & bespoke fitted furniture including the supply/delivery and installation.

1)Short description

Lot 4 – specialist & bespoke fitted furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— Bespoke executive office and board rooms,
— Bespoke counters and reception areas,
— Council chambers.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 4 – specialist and bespoke fitted furniture – 3 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Lot 5 – specialist educational rooms including the supply/delivery and installation.

1)Short description

Lot 5 – specialist educational rooms including the supply/delivery and installation (and where applicable design layout) of the following:
— Science laboratories,
— Art and textile,
— Design technology,
— Food technology.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 5 – specialist educational rooms – 8 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6 – bespoke library furniture including the supply/delivery and installation.

1)Short description

Lot 6 – bespoke library furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— Library shelving,
— Bespoke reception,
— Bespoke counters,
— Lettering,
— Mechanically roller shelving,
— Modular IT units.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 6 – bespoke library furniture – 5 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 – school dining room furniture including the supply/delivery and installation.

1)Short description

Lot 7 – school dining room furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— Dining room tables,
— Dining room chairs,
— Bistro style tables,
— Bistro style chairs,
— Folding tables,
— Folding benches,
— Mobile folding table bench units.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 7 – school dining room furniture – 6 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot 8 – outdoor furniture including the supply/delivery and installation.

1)Short description

Lot 8 – outdoor furniture including the supply/delivery and installation (and where applicable design layout) of the following:
— Contemporary benching,
— Traditional benching,
— Playground seating,
— People shelters,
— Bicycle shelters,
— Outdoor storage.

2)Common procurement vocabulary (CPV)

39000000, 39100000, 39160000, 39162000

3)Quantity or scope

The anticipated spend through the agreement will range from 1 400 000 GBP to 4 000 000 GBP over the course of the framework, 3 years plus 1 year ote (4 years) and breaks down in percentage accross each lot as follows:
Lot 8 – outdoor furniture – 2 %.

4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please refer to the pre-qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the pre-qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the pre-qualification questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 40: and maximum number 56

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

THEHUB/NORTON/001

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2012 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.1.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds
VI.3)Additional information

Expressions of interest should be sent by email to tenders@Dukefield.co.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dukefield Ltd
167 Chorley New Road
BL1 4RA Bolton
UNITED KINGDOM
E-mail: tenders@Dukefield.co.uk
Telephone: +44 1609533457

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Norton College shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end should additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved, (for Public Sector), Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.12.2011