Supply of Furniture to Public Sector – Market Consultation Meetings – 26 and 27 November 2020

Supply of Furniture to Public Sector – Market Consultation Meetings – 26 and 27 November 2020

NEPO seeks to establish a multi-supplier, multi-lot Framework Agreement for the supply of furniture across the United Kingdom.

United Kingdom-Newcastle upon Tyne: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2020/S 217-533938

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Association of North East Councils Ltd trading as NEPO (Central Purchasing Body)
Postal address: Guildhall, Quayside
Town: Newcastle upon Tyne
NUTS code: UKC NORTH EAST (ENGLAND)
Postal code: NE1 3AF
Country: United Kingdom
Contact person: Marie Bartup
E-mail: marie.bartup@nepo.org
Internet address(es):
Main address: www.nepo.org
Address of the buyer profile: www.nepo.org

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Furniture

 

Reference number: NEPO411

II.1.2)Main CPV code

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Association of North East Councils Ltd Trading as the North East Procurement Organisation (NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across a variety of public-sector settings throughout the United Kingdom, including but not limited to: office furniture, educational furniture, residential furniture and specialist medical furniture. The future framework agreement will replace the existing NEPO411 Furniture framework which expires 31 August 2021.

 

II.1.5)Estimated total value

Value excluding VAT: 24 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Office Furniture

 

Lot No: 1

II.2.2)Additional CPV code(s)

39130000 Office furniture
39151300 Modular furniture
39161000 Kindergarten furniture

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

(NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across the United Kingdom, the existing framework is split into three lots:

Lot 1: Office Furniture;

Lot 2: Educational Furniture;

Lot 3: Residential Furniture (Social Care).

It is envisaged that the same requirements will be covered in the renewal procurement process. The market consultation events will also explore the inclusion of additional requirements including but not limited to: home working solutions, nursery, library and dining solutions, care home furniture and white goods. NEPO will also explore the inclusion of additional lots:

Lot 4: Specialist medical furniture;

Lot 5: National comprehensive sole-supplier lot.

The purpose of the Prior Information Notice (PIN) is to provide advance notice to the marketplace for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future framework agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number. Market consultation meetings are to take place across the 26 and 27 November 2020. Suppliers wishing to register attendance must do so in writing to Marie Bartup (marie.bartup@nepo.org) by no later than 12 p.m. 20 November 2020.

Due to current national Covid-19 restrictions NEPO understand that not all suppliers may be able to attend on the above scheduled dates. NEPO may schedule further sessions to take place December 2020-January 2021, once restrictions have eased should this be deemed necessary. Any additional dates will be advertised via the NEPO Portal and NEPO website.

NEPO intend to conduct all market consultation sessions virtually through an online meeting platform to ensure the safety of those wishing to attend, taking into account potential social distancing measures, and current government guidance. NEPO anticipates these virtual meeting sessions will take place on Microsoft Teams or another secure meeting platform. The time and platform for the sessions (f) will be confirmed following the registration deadline. Places will be secured on a first come first serve basis. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots as a whole. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place.

Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement, nor does attendance constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.

In addition to the market consultation meetings, NEPO intends to publish a soft market testing questionnaire via the NEPO Portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO411 framework agreement design.

 

II.2.14)Additional information

The estimated value included in this Prior Information Notice is based on current forecast volumes for the future framework agreement. The value may however be subject to change on the basis of design development between the publication of the PIN and contract notice.

 

II.2)Description

II.2.1)Title:

Educational Furniture

 

Lot No: 2

II.2.2)Additional CPV code(s)

39155000 Library furniture
39160000 School furniture
39161000 Kindergarten furniture
39112100 Dining chairs
39143210 Dining tables

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

(NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across the United Kingdom, the existing framework is split into three lots:

Lot 1: Office Furniture;

Lot 2: Educational Furniture;

Lot 3: Residential Furniture (Social Care).

It is envisaged that the same requirements will be covered in the renewal procurement process. The market consultation events will also explore the inclusion of additional requirements including but not limited to: home working solutions, nursery, library and dining solutions, care home furniture and white goods. NEPO will also explore the inclusion of additional lots:

Lot 4: Specialist medical furniture;

Lot 5: National comprehensive sole-supplier lot.

The purpose of the Prior Information Notice (PIN) is to provide advance notice to the marketplace for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future framework agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number. Market consultation meetings are to take place across the 26 and 27 November 2020. Suppliers wishing to register attendance must do so in writing to Marie Bartup (marie.bartup@nepo.org) by no later than 12 p.m. 20 November 2020.

Due to current national Covid-19 restrictions NEPO understand that not all suppliers may be able to attend on the above scheduled dates. NEPO may schedule further sessions to take place December 2020-January 2021, once restrictions have eased should this be deemed necessary. Any additional dates will be advertised via the NEPO Portal and NEPO website.

NEPO intend to conduct all market consultation sessions virtually through an online meeting platform to ensure the safety of those wishing to attend, taking into account potential social distancing measures, and current government guidance. NEPO anticipates these virtual meeting sessions will take place on Microsoft Teams or another secure meeting platform. The time and platform for the sessions (f) will be confirmed following the registration deadline. Places will be secured on a first come first serve basis. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots as a whole. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place.

Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement, nor does attendance constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.

In addition to the market consultation meetings, NEPO intends to publish a soft market testing questionnaire via the NEPO Portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO411 Framework Agreement design.

 

II.2.14)Additional information

The estimated value included in this Prior Information Notice is based on current forecast volumes for the future Framework Agreement. The value may however be subject to change on the basis of design development between the publication of the PIN and Contract Notice.

 

II.2)Description

II.2.1)Title:

Residential Furniture (Social Care)

 

Lot No: 3

II.2.2)Additional CPV code(s)

39140000 Domestic furniture
39141000 Kitchen furniture and equipment

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

(NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across the United Kingdom, the existing framework is split into 3 lots:

Lot 1 – Office Furniture

Lot 2 – Educational Furniture

Lot 3 – Residential Furniture (Social Care)

It is envisaged that the same requirements will be covered in the renewal procurement process. The market consultation events will also explore the inclusion of additional requirements including but not limited to; home working solutions, nursery, library and dining solutions, care home furniture and white goods. NEPO will also explore the inclusion of additional lots:

Lot 4 – Specialist medical furniture

Lot 5 – National comprehensive sole-supplier lot

The purpose of the prior information notice (PIN) is to provide advance notice to the marketplace for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future Framework Agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number. Market consultation meetings are to take place across the 26th and 27th November 2020. Suppliers wishing to register attendance must do so in writing to Marie Bartup (marie.bartup@nepo.org) by no later than 12 pm 20 November 2020.

Due to current national Covid-19 restrictions NEPO understand that not all suppliers may be able to attend on the above scheduled dates. NEPO may schedule further sessions to take place December 2020 – January 2021, once restrictions have eased should this be deemed necessary. Any additional dates will be advertised via the NEPO Portal and NEPO website.

NEPO intend to conduct all market consultation sessions virtually through an online meeting platform to ensure the safety of those wishing to attend, taking into account potential social distancing measures, and current government guidance. NEPO anticipates these virtual meeting sessions will take place on Microsoft Teams or another secure meeting platform. The time and platform for the sessions f will be confirmed following the registration deadline. Places will be secured on a first come first serve basis. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots as a whole. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place.

Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement, nor does attendance constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.

In addition to the market consultation meetings, NEPO intends to publish a soft market testing questionnaire via the NEPO Portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO411 Framework Agreement design.

 

II.2.14)Additional information

The estimated value included in this Prior Information Notice is based on current forecast volumes for the future Framework Agreement. The value may however be subject to change on the basis of design development between the publication of the PIN and Contract Notice.

 

II.2)Description

II.2.1)Title:

Specialist Medical Furniture

 

Lot No: 4

II.2.2)Additional CPV code(s)

33192000 Medical furniture

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

(NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across the United Kingdom, the existing framework is split into 3 lots:

Lot 1 – Office Furniture

Lot 2 – Educational Furniture

Lot 3 – Residential Furniture (Social Care)

It is envisaged that the same requirements will be covered in the renewal procurement process. The market consultation events will also explore the inclusion of additional requirements including but not limited to; home working solutions, nursery, library and dining solutions, care home furniture and white goods. NEPO will also explore the inclusion of additional lots:

Lot 4 – Specialist medical furniture

Lot 5 – National comprehensive sole-supplier lot

The purpose of the prior information notice (PIN) is to provide advance notice to the marketplace for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future Framework Agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number. Market consultation meetings are to take place across the 26 and 27 November 2020. Suppliers wishing to register attendance must do so in writing to Marie Bartup (marie.bartup@nepo.org) by no later than 12 pm 20 November 2020.

Due to current national Covid-19 restrictions NEPO understand that not all suppliers may be able to attend on the above scheduled dates. NEPO may schedule further sessions to take place December 2020 – January 2021, once restrictions have eased should this be deemed necessary. Any additional dates will be advertised via the NEPO Portal and NEPO website.

NEPO intend to conduct all market consultation sessions virtually through an online meeting platform to ensure the safety of those wishing to attend, taking into account potential social distancing measures, and current government guidance. NEPO anticipates these virtual meeting sessions will take place on Microsoft Teams or another secure meeting platform. The time and platform for the sessions f will be confirmed following the registration deadline. Places will be secured on a first come first serve basis. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots as a whole. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place.

Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement, nor does attendance constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.

In addition to the market consultation meetings, NEPO intends to publish a soft market testing questionnaire via the NEPO Portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO411 Framework Agreement design.

 

II.2.14)Additional information

The estimated value included in this Prior Information Notice is based on current forecast volumes for the future Framework Agreement. The value may however be subject to change on the basis of design development between the publication of the PIN and Contract Notice.

 

II.2)Description

II.2.1)Title:

National Comprehensive Sole Supplier

 

Lot No: 5

II.2.2)Additional CPV code(s)

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

(NEPO) seeks to establish a multi-supplier, multi-lot framework agreement for the supply of furniture across the United Kingdom, the existing framework is split into 3 lots:

Lot 1 – Office Furniture

Lot 2 – Educational Furniture

Lot 3 – Residential Furniture (Social Care)

It is envisaged that the same requirements will be covered in the renewal procurement process. The market consultation events will also explore the inclusion of additional requirements including but not limited to; home working solutions, nursery, library and dining solutions, care home furniture and white goods. NEPO will also explore the inclusion of additional lots:

Lot 4 – Specialist medical furniture

Lot 5 – National comprehensive sole-supplier lot

The purpose of the prior information notice (PIN) is to provide advance notice to the marketplace for the future opportunity and the intentions of NEPO to hold market consultation meetings with suppliers to help shape the future Framework Agreement. NEPO are not advertising this PIN as a mechanism to reduce future procurement timescales. The market consultation meetings are advertised openly via this PIN but are limited to a particular number. Market consultation meetings are to take place across the 26 and 27 November 2020. Suppliers wishing to register attendance must do so in writing to Marie Bartup (marie.bartup@nepo.org) by no later than 12 pm 20 November 2020.

Due to current national Covid-19 restrictions NEPO understand that not all suppliers may be able to attend on the above scheduled dates. NEPO may schedule further sessions to take place December 2020 – January 2021, once restrictions have eased should this be deemed necessary. Any additional dates will be advertised via the NEPO Portal and NEPO website.

NEPO intend to conduct all market consultation sessions virtually through an online meeting platform to ensure the safety of those wishing to attend, taking into account potential social distancing measures, and current government guidance. NEPO anticipates these virtual meeting sessions will take place on Microsoft Teams or another secure meeting platform. The time and platform for the sessions f will be confirmed following the registration deadline. Places will be secured on a first come first serve basis. Suppliers wishing to attend the virtual market consultation meetings should be capable of meeting the requirements under any of the applicable lots as a whole. NEPO reserves the right to seek assurances from interested suppliers prior to allocating a place.

Attendance at the market consultation is optional and does not provide suppliers with an advantage in any future related procurement, nor does attendance constitute as an intention to tender for any future related procurement. Please note the above dates may be subject to change depending on availability and supplier uptake.

In addition to the market consultation meetings, NEPO intends to publish a soft market testing questionnaire via the NEPO Portal. The questionnaire will allow a further opportunity for those suppliers unable to attend the market consultation meetings to contribute towards shaping the future NEPO411 Framework Agreement design.

 

II.2.14)Additional information

The estimated value included in this Prior Information Notice is based on current forecast volumes for the future Framework Agreement. The value may however be subject to change on the basis of design development between the publication of the PIN and Contract Notice.

 

II.3)Estimated date of publication of contract notice:

12/03/2021

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

 

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). The agreement will be available for use by all NEPO members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org

This agreement will also be made available to all current and future NEPO associate members. Current associate members are listed in the associate member section of the NEPO website at: www.nepo.org/associate-membership/list

NEPO intends to make the resulting agreement available for use by all contracting authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to government departments and their agencies, non-departmental public bodies, central government, NHS bodies, local authorities, emergency services, coastguard emergency services, educational establishments, registered social landlords and registered charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

https://www.gov.uk/government/organisations/department-for-education

https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

https://education.gov.scot/ParentZone

http://hwb.wales.gov.uk/

https://www.education-ni.gov.uk/

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.communities-ni.gov.uk/contact

https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

https://www.ons.gov.uk/

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/pages/default.aspx

https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

A complete list of permissible users is shown on the NEPO website below:

https://www.nepo.org/associate-membership/permissible-users

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at: www.nepo.org

 

VI.5)Date of dispatch of this notice:

03/11/2020