Supply of Hardware Devices to Flintshire Schools

Supply of Hardware Devices to Flintshire Schools

This contract is intended to fulfil schools requirements for windows devices, Chromebooks and all associated peripherals.

United Kingdom-Flintshire: Computer equipment and supplies

2019/S 042-094817

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Flintshire County Council
County Hall, Mold
United Kingdom
Telephone: +44 1352701817
NUTS code: UKL23Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Supply of Hardware Devices and all Associated Peripherals for Flintshire Schools

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This contract is intended to fulfil schools requirements for windows devices, Chromebooks and all associated peripherals. This could include, but will not be limited to new school builds, refurbishment of schools and each schools ad-hoc requirements for said devices and peripherals.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

Flintshire County Council is committed to securing high quality learning opportunities for all and our aim is that children and young people in Flintshire will develop essential life skills and a strong desire for lifelong learning and be very well prepared for the world of work. Flintshire is committed to continuing to raise standards and has high expectations and a clear focus on improving teaching, learning and attainment in all school communities. In carrying this out ensuring all resources available to schools being focused on improving outcomes for children and young people in the context of annual budget pressures.

Flintshire County Council’s Traded Service provide ICT support to 11 High Schools, 62 Primary Schools, 2 Special Schools and 4 Pupil Referral Units. This contract is intended to fulfil Flintshire schools requirements for Windows Devices, Chromebooks and all associated Peripherals. This could include but will not be limited to new school builds, refurbishment of schools and each schools ad-hoc requirements for said devices and peripherals.

Further details of the requirements can be found here:

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend for a further 2 years (24 months).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/04/2019
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:


1) Log in to Proactis at

2) If you are already registered on the proactis portal please login and start at Step 14 of these instructions if not go to Step 3;

3) Click the “Sign Up” button at the bottom of the window;

4) Enter your correct organisation name, address and primary contact details. You will need to create the organisation ID and user name. If you have a generic e-mail address for your organisation e.g. then please use this as the primary contact email address;

5) Please make a note of the organisation ID and user name, then click “Register”;

6) You will receive an email asking you to “Click here to activate your account”. This takes you to 5.1 enter organisation details;

7) Please enter the information requested, click the “>” on the screen and follow the instructions 5.1 ensuring that you enter all applicable details;

8) In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your 5.1 business to ensure that you get notification of opportunities that are of interest;

9) In the buyers screen please select Denbighshire County Council (you may register with other organisations if you wish);

10) In the primary contact details screen please ensure that all information is complete. (Please see note 4 above);

11) Accept the terms and conditions and then click “>”. This takes you to the Welcome window;

12) In the finish screen please enter a new password and note all your login details for future reference;

13) Now click “Complete Registration” and you will enter the supplier Network page;

14) On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you;

15) Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please Ensure that you select the correct one.

16) In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the documents tab (PQQ and tender stages) as there will be information relating to the project held here. The documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the guidance for bidders document;

17) You can now either “create your response”, or “Decline” this opportunity. Under the terms of this contract the successful supplier under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Details regarding community benefits can be found in the tender documentation.

(WA Ref:89677).

VI.4)Procedures for review

VI.4.1)Review body

Flintshire County Council
County Hall, Mold
United Kingdom
Telephone: +44 1352701814Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Supreme Court
United Kingdom

VI.5)Date of dispatch of this notice: