Supply of Health and Fitness Solutions

Supply of Health and Fitness Solutions

North Lanarkshire Leisure Ltd seeks to enter a term partnership Contract with a competent contractor to deliver leading edge health and fitness solutions for customers covering a range of 18 facilities.

UK-Coatbridge: Fitness equipments

2013/S 081-136242

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lanarkshire Leisure Ltd
The Time Capsule, 100 Buchanan Street
For the attention of: Tom Coll, Quality & Service Improvement Manager
ML5 1DL Coatbridge
UNITED KINGDOM
Telephone: +44 1236437756
E-mail: CollT@nlleisure.co.uk

Internet address(es):

General address of the contracting authority: http://www.nlleisure.co.uk/

Further information can be obtained from: North Lanarkshire Leisure Ltd
The Time Capsule, 100 Buchanan Street
For the attention of: Tom Coll, Quality & Service Improvement Manager
ML5 1DL Coatbridge
UNITED KINGDOM
Telephone: +44 1236437756
E-mail: CollT@nlleisure.co.uk
Internet address: http://www.nlleisure.co.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Lanarkshire Leisure Ltd
The Time Capsule, 100 Buchanan Street
For the attention of: Tom Coll, Quality & Service Improvement Manager
ML5 1DL Coatbridge
UNITED KINGDOM
Telephone: +44 1236437756
E-mail: CollT@nlleisure.co.uk
Internet address: http://www.nlleisure.co.uk/

Tenders or requests to participate must be sent to: North Lanarkshire Leisure Ltd
The Time Capsule, 100 Buchanan Street
For the attention of: Tom Coll, Quality & Service Improvement Manager
ML5 1DL Coatbridge
UNITED KINGDOM
Telephone: +44 1236437756
Internet address: http://www.nlleisure.co.uk/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Health and Fitness Solutions.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North Lanarkshire, Scotland.
NUTS code UKM36

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North Lanarkshire Leisure Ltd seeks to enter a term partnership Contract with a competent contractor to deliver leading edge health and fitness solutions for customers covering a range of 18 facilities, which include, but will not be restricted to:
— The Tryst Sports Centre, Cumbernauld;
— Wishaw Sports Centre;
— Shotts Leisure Centre;
— Airdrie Leisure Centre;
— The Aquatec Leisure Centre, Motherwell;
— Ravencraig National and Regional Sports Facility, Motherwell;
— Broadwood Leisure Centre, Cumbernauld;
— The Sir Matt Busby Sports Centre, Bellshill; and
— The Time Capsule, Coatbridge.
The successful contractor will be required to include for:
— Full range of fitness equipment;
— 5 year warranty and service maintenance agreement;
— Maintenance and service support;
— Gym design and planning;
— Marketing and promotions;
— Financial services;
— Quality assurance;
— Training and development opportunities (e-learning);
— Equipment functionality;
— Member management and retention;
— Member entertainment systems;
— Trainer guide to exercise prescription and monitoring;
— User guide to exercise;
— Interior design;
— Exercise recording applications systems to support health improvement outcomes; and
— Project management.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=262300

II.1.6)Common procurement vocabulary (CPV)

37440000, 37420000, 51121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 16.9.2013. Completion 15.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

North Lanarkshire Leisure Ltd reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with North Lanarkshire Leisure Ltd on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with regulation 23 of the Public Contracts (Scotland) Regulations 2012 and as set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with regulation 24 of the Public Contracts (Scotland) Regulations 2012 and as set out in the PQQ.
Minimum level(s) of standards possibly required: As detailed in the Pre-Qualification Questionnaire attached to this contract notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In accordance with regulation 25 of the Public Contracts (Scotland) Regulations 2012 and as set out in the PQQ.
Minimum level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire attached to this contract notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the Pre-Qualification Questionnaire attached to this contract notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NLL GE 2013.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

29.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The PQQ and supporting documentation may be downloaded from the Public Contracts Scotland Portal at http//www.publiccontractsscotland.gov.uk

To access these documents Tenderers will firstly need to register (if they have not already done so) on the Public Contracts Scotland Portal and then express interest in this particular procurement. Requests to participate must be by way of completion and return of the PQQ in hard copy only by the date and time specified in Section IV.3.4 of this contract notice. Late submissions will not be accepted. North Lanarkshire Leisure Ltd reserves the right not to award any contract as a result of the procurement process initiated by this contract notice and in such event will not be liable for any costs incurred by any party.
(SC Ref:262300)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: North Lanarkshire Leisure Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.4.2013