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Supply of HR and Payroll Software

Thursday, 25 August 2016, 11:43

Supply of HR and Payroll Software

The supply, implementation and support of a hosted, integrated human resources and payroll management system.

United Kingdom-Taunton: Software package and information systems

2016/S 158-286749

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
United Kingdom
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Internet address(es):

General address of the contracting authority: http://www.ukho.gov.uk/

Electronic access to information: https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm

Electronic submission of tenders and requests to participate: https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm

Further information can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
United Kingdom
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
United Kingdom
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Tenders or requests to participate must be sent to: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
United Kingdom
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply, implementation and support of a hosted, integrated human resources and payroll management system.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is looking to replace a number of stand-alone systems and interfaces. The solution will be hosted by the Supplier, or third-party on the Supplier’s behalf, in a secure data centre located within the UK. This Authority intends to place a contract for three (3) years, with options to extend by a further two (2) years. The scope of the project will specifically include the following HR/Payroll functions:: HR Records Payroll Processing Starters and Leavers Absence Management Employee and Manager Self-Service Recruitment Pension Processing (currently supported by SAP-HR) Talent Management Performance Management Learning Management including eLearning Case Management Time Management (time sheets, shift patterns and flexi-time) Management Information. The scope of this contract also includes advice and support services relating to any of the above.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority is looking to replace a number of stand-alone systems and interfaces. The solution will be hosted by the Supplier, or third-party on the Supplier’s behalf, in a secure data centre located within the UK. This Authority intends to place a contract for three (3) years, with options to extend by a further two (2) years. The scope of the project will specifically include the following HR/Payroll functions:: HR Records Payroll Processing Starters and Leavers Absence Management Employee and Manager Self-Service Recruitment Pension Processing (currently supported by SAP-HR) Talent Management Performance Management Learning Management including eLearning Case Management Time Management (time sheets, shift patterns and flexi-time) Management Information. The scope of this contract also includes advice and support services relating to any of the above.
Estimated value excluding VAT:
Range: between 350 000 and 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with options to extend by up to 24 months.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ACRC-8EQ5F7
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.9.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.9.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.9.2016 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To be able to access and receive the Invitation to Tender (ITT) documentation, all interested suppliers shall need to register on the UK Hydrographic Office e Procurement portal, called ProContract, unless already registered. For those interested suppliers not yet registered, please go to the following link and complete the relevant company details. Registration is free and once on the system your company will be able to receive details of any other future requirements which you may be able to supply. The link is as follows: https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm Once registered, you can access the ITT documents in the following way; — Logon as a supplier — Go to My Opportunities link — located on the right hand side of the screen — When in My Opportunities ensure that organisation drop down selection is set to UKHO — This will then show you the opportunities for UKHO only — Suppliers need to access the opportunity referenced — See the initial My Opportunities page for this requirement — This should then load up the Contract page for Suppliers. Click the View button. — Half way down next page, see Attachments section. Click on the ITT linked document Any problems registering on ProContract and/or accessing the ITT documents please contact Aled Evans on +44 1823723356.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UKHO
Admiralty Way
TA1 2DN Taunton
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.8.2016

 

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