Supply of ICT Goods and Services

Supply of ICT Goods and Services

Leeds City Council, ICT Services is seeking a ‘one-stop shop’ for the supply of all goods and services.

UK-Leeds: computer equipment and supplies

2012/S 186-305761

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Corporate ICT Services Evolution House Springwell Road
For the attention of: ICT Strategic Sourcing
LS12 1AW Leeds
Telephone: +44 1133950123

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of ICT Goods and Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Leeds, West Yorkshire, United Kingdom.
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Leeds City Council, ICT Services is seeking a ‘one-stop shop’ for the supply of all goods and services including, but not limited to:
— client devices,
— peripherals,
— network infrastructure components – servers, storage / backup, routers, switches wireless devices and hubs,
— IT consumables and accessories associated with the above services / products,
— new technology devices as and when they become available,
— customer contract management provided by an on site presence to manage the relationship,
— installation, warranty, maintenance, delivery and support services, including systems design, integration and secure data transfer for all enterprise server platforms including storage,
— hardware and software configuration and optimisation,
— online catalogue facility for sales with leeds city council with seamless purchasing processes,
— a range of associated services directly related to the purchased it products should also be available, including but not limited to: pre-sales support, delivery, asset tagging, imaging, warehousing, extended warranties, installation, configuration, maintenance services, support, disposal / recycling facilities for redundant / obsolete it/is and office equipment, helpdesk, training and post sales support,
— provision of software asset management,
— provide the channel for “commoditised software and hardware products” i.e. those described as generally considered to be ‘commercial off the shelf’ (cots) software / hardware packages with pre-established pricing mechanisms,
— support for operating systems (servers, desktops, smart phones, networking),
— network software,
— security products and services,
— development, design and testing tools,
— data management, utilities and storage,
— consultancy including, but not limited to, strategy consultancy, development, application consultancy, architecture & infrastructure consultancy, security consultancy, planning and design, testing, investigative services, day to day analysis & consultancy and delivery services,
— provision of additional resource to assist in the delivery of the ict service within leeds city council on a project by project basis,
— services relating to infrastructure hardware including, but not limited to: asset tagging, imaging, delivery, installation, disposal of packaging, warranty and maintenance.
Solution activities relating to infrastructure hardware are also available including but not limited to: infrastructure estate design, virtualisation solutions, project management, project implementation, support and upgrades. It is envisaged that suppliers are capable of providing the following types of solutions: Virtualisation solution, Active Directory requirements, Application packaging solutions, Storage solutions, Design, roll out and support of new infrastructure estate, Software deployment solution.
II.1.6)Common procurement vocabulary (CPV)

30200000, 48000000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Options to extend by two (2) further 12 month periods after the initial contract period.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre-Qualification Questionnaire and tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Pre-Qualification Questionnaire and tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Pre-Qualification Questionnaire and tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Application for inclusion must be made by the completion of the Pre-Qualification Questionnaire that is available from the Supplier and Contract Management System (SCMS) at Please register on the above website using the project reference LCCITS120016 as the contract identification number. Assistance in using the website can be obtained by telephone: +44 1132474001 or via

Potential suppliers should note that if the Council wish to carry out new services at the end of this contract,which are a repetition of the services detailed in this notice, then those additional services may be awarded using the negotiated procedure without publication of a notice.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.9.2012