Supply of Kent Police and Essex Police Load Vests

Supply of Kent Police and Essex Police Load Vests

Kent Police and Essex Police are looking for companies who are able to supply Equipment Carrying Load Vests to their own bespoke specification.

UK-Maidstone: clothing, footwear, luggage articles and accessories

2012/S 229-377269

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent Police and Crime Commissioner for Kent
Kent Police HQ
Contact point(s): www.kentpolice.bravosolution.co.uk
For the attention of: Jonathan Lam, Procurement Services
ME15 9BZ Maidstone
UNITED KINGDOM
Telephone: +44 1474366646
E-mail: jonathan.lam@kent.pnn.police.uk
Fax: +44 1474366659

Internet address(es):

General address of the contracting authority: http://www.kent.police.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Essex Police and Crime Commissioner for Essex
PO Box 2
CM2 6DA Chelmsford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Kent Police and Essex Police Load Vests.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Counties of Kent and Essex.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kent Police and Essex Police are looking for companies who are able to supply Equipment Carrying Load Vests to their own bespoke specification. This is to include both Black and High Visibility Options. Kent Police already utilise the Equipment Carrying Load Vest and we are seeking uniformity with the current vests in the Force.
II.1.6)Common procurement vocabulary (CPV)

18000000, 35113440, 35811200, 35200000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Kent Police and Essex Police are looking for companies who are able to supply Equipment Carrying Load Vests to their own bespoke specification. This is to include both High Visibility and Black Options. Kent Police already utilise the Equipment Carrying Load Vest and we are seeking uniformity with the current vests in the Force.
Each Authority has approximately 4 000 Uniformed staff in total. The Contractor will be required to supply Load Vests to Police Officers and members of the ‘Wider Policing Family’, i.e. Special Constables and Police Community Support Officers (PCSO’s).
The contract shall cover a period of four years with effect from March 2013, based upon an initial term of two years and then subject to satisfactory performance, two subsequent extensions to the contract awarded each one year in length.
Estimated value excluding VAT: 160 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond and/or a parent guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documentation. Payment will be in pounds sterling and will be made by means of electronic transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers will be required to complete a pre-qualification questionnaire (PQQ) which the Authority will use to evaluate suppliers’ economic and financial standing, technical capacity and ability to ensure they meet the Authority’s minimum requirements. This will include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other.
Subsidiary companies within the group (if applicable).
Suppliers Instructions on How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the “PQQs / ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. – This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender – You can now choose to “Reply” or “Reject” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the Pre-Qualification Questionnaire published on the Bravosolution website. This includes submission of three years audited accounts (including holding company if applicable), name and address of bankers (if requested), insurance details and other information as set out in the PQQ. A credit reference agency check will also be undertaken.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties are required to complete the Pre-Qualification Questionnaire published on the Bravosolution website. Within the PQQ, interested parties may be asked to evidence the following, but not be limited to,
1) details of similar contracts including value, types and recipients
2) details of references
3) details of commercial and technical facilities
4) company organisation details
5) details of quality procedures and accreditation
6) environmental policies
7) Health and Safety policies and
8) diversity and other employment policies.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 8
Objective criteria for choosing the limited number of candidates: Scoring methodology as per the PQQ document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KEJL04511
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.1.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. The tender and all supporting documents must be priced in pounds sterling and all payments made under the terms of the contract.
The contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts.
The contract is for a two year term with an option to extend for another two years.
The period stated in II.3 includes two extensions at the discretion of the Authority.
Interested parties wishing to be considered for appointment as a provider of these services should submit a completed PQQ in compliance with the instructions and within the prescribed deadline.
All discussions, correspondence and meetings will be conducted in English.
The Contracting Authority reserves the right not to make any award and reserves the right to accept all or part of any tender.
Interested parties should be aware that the estimated value of this contract is based on those costs paid for by the Authority during the last financial year and then multiplied by two. There could be additional volume from those costs paid for by others.
The Freedom of Information Act (FOI) applies to both police authorities. If any interested parties consider that any information supplied by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for it’s sensitivity specified. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in the Act.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting Authority before the contract is entered in to. If an appeal regarding the award of a Contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.11.2012