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Supply of Kitchen Units in South West England
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Supply of Kitchen Units in South West England

Wednesday, 16 March 2016, 11:02

Supply of Kitchen Units in South West England. Advantage SW Members will enter into Contracts with the successful tenderer for their requirements that may be satisfied directly or via contractors.

United Kingdom-Yeovil: Fitted kitchens

2016/S 050-082497

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Advantage South West
South Somerset House, Alvington
For the attention of: Mr Neil Biddiscombe
BA22 8WN Yeovil
UNITED KINGDOM
Telephone: +44 1935404566
E-mail: neil.biddiscombe@yhg.co.uk

Internet address(es):

General address of the contracting authority: http://www.advantagesw.co.uk/

Electronic access to information: www.advantageswtenders.co.uk

Electronic submission of tenders and requests to participate: www.advantageswtenders.co.uk

Further information can be obtained from: Advantage South West
South Somerset House, Alvington
For the attention of: Mr Neil Biddiscombe
BA22 8WN Yeovil
UNITED KINGDOM
Telephone: +44 1935404566
E-mail: neil.biddiscombe@yhg.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Advantage South West
South Somerset House, Alvington
For the attention of: Mr Neil Biddiscombe
BA22 8WN Yeovil
UNITED KINGDOM
Telephone: +44 1935404566
E-mail: neil.biddiscombe@yhg.co.uk

Tenders or requests to participate must be sent to: Advantage South West
South Somerset House, Alvington
For the attention of: Mr Neil Biddiscombe
BA22 8WN Yeovil
UNITED KINGDOM
Telephone: +44 1935404566
E-mail: neil.biddiscombe@yhg.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Coastline Housing
Barncoose Gateway Park
TR15 3RQ Redruth
UNITED KINGDOM

DCH
Paris Street
EX1 2JZ Exeter
UNITED KINGDOM

East Devon District Council
Knowle
EX10 8HL Sidmouth
UNITED KINGDOM

Exeter City Council
Paris Street
EX1 2JN Exeter
UNITED KINGDOM

Magna Housing Group
Hollands House, Poundbury Road
DT1 1SW Dorchester
UNITED KINGDOM

North Devon Homes
Westacott Road
EX32 8TA Barnstaple
UNITED KINGDOM

Ocean Housing Group
Stennack Road
PL25 3SW St Austell
UNITED KINGDOM

Teign Housing
Millwood House, Collet Way
TQ12 4PH Newton Abbot
UNITED KINGDOM

Taunton Deane Borough Council
Belvedere Road
TA1 1HE Taunton
UNITED KINGDOM

United Communities
Eden House, Eastgate Office Park
BS5 6XX Bristol
UNITED KINGDOM

Westward Housing Group
Templar House, Collet Way
TQ12 4PH Newton Abbot
UNITED KINGDOM

Yarlington Housing Group
Lupin Way
BA22 8WN Yeovil
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Kitchen Units and Associated Items.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 0

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 7 500 000 and 12 000 000 GBP
Frequency and value of the contracts to be awarded: Advantage SW Members will enter into Contracts with the successful tenderer for their requirements that may be satisfied directly or via contractors. These Contracts will be for a maximum of 3 years and will be awarded during the term of the Framework. Members will be able to enter consecutively into more than one Contract for their requirements. Additionally the framework will contain a second company, and consequently has been advertised as a multi-supplier framework, which shall be in place as a ‘reserve’ should the company selected as detailed in the paragraph above consistently fail to meet the performance requirements.

II.1.5)Short description of the contract or purchase(s)

Supply of Kitchen Units and Associated Items to Members of Advantage SW’s procurement consortium and future members.
Two Lots. Each Lot to have 2 companies, the second placed company shall be in place as a ‘reserve’ should the company selected in first place for each Lot consistently fail to meet the performance requirements.
Due to the potential for variances in the quantities ordered under this framework we are specifying a maximum framework value of 12 000 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

39141400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Information received from Members indicates that units for an average of approximately 2 600 kitchens will be required annually, c.1 800 in Lot 1 and c. 800 in Lot 2.
Estimated value excluding VAT:
Range: between 0 and 12 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1

1)Short description

Advantage SW is seeking to select, by a competitive tendering process, one company who will be awarded a 4-year Framework (1.1.2017 — 31.12.2020) from which Members will award Contracts for the supply of kitchen units and associated items to each Member (or their contractors). Advantage SW Members will enter into Contracts with the successful tenderer for their requirements that may be satisfied directly or via contractors. These Contracts will be for a maximum of 3 years and will be awarded during the term of the Framework. Members will be able to enter consecutively into more than 1 Contract for their requirements. Additionally the Lot will contain a second company, and consequently has been advertised as a multi-supplier framework, which shall be in place as a ‘reserve’ should the company selected as detailed in the paragraph above consistently fail to meet the performance requirements. Information received from Members indicates that units for an average of approximately 1 800 kitchens will be required annually from this Lot.

2)Common procurement vocabulary (CPV)

39141400

3)Quantity or scope

Average c. 1 800 kitchens pa.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Lot 2

1)Short description

1 Member of Advantage SW will be undertaking a large planned maintenance programme (average c.800 properties pa) during the duration of the framework. This Member undertakes the work in-house and does not have storage facilities for kitchen supplies. Due to the high cost risk associated with this delivery model should kitchens arrive late, damaged or incomplete (particularly the unproductive time for operatives), the Member requires that the successful tenderer already has or establishes by the start of the framework a number of storage locations within Devon and Cornwall to minimise the chances of and implications of poor delivery performance. This would include providing deliveries to the Member. These facilities do not have to be exclusively for this Member’s use, so for example if 1 supplier is successful on both Lots they could use these facilities to service both Lots if appropriate. Advantage SW is seeking to select, by a competitive tendering process, 1 company who will be awarded a 4-year Framework (1.1.2017 — 31.12.2020) from which one Member will award Contracts for the supply of kitchen units and associated items. It will enter into Contracts with the successful tenderer for its requirements that may be satisfied directly or via contractors. These Contracts will be for a maximum of 3 years and will be awarded during the term of the Framework. The Member will be able to enter consecutively into more than 1 Contract for its requirements. Additionally the Lot will contain a second company, and consequently has been advertised as a multi-supplier framework, which shall be in place as a ‘reserve’ should the company selected as detailed in the paragraph above consistently fail to meet the performance requirements. Please note that should other Members move to a similar delivery model for large scale planned installations they would be able to access this Lot.

2)Common procurement vocabulary (CPV)

39141400

3)Quantity or scope

Average c. 800 properties pa.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contained with the pre-qualification questionnaire which is downloadable from www.advantageswtenders.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contained with the pre-qualification questionnaire which is downloadable from www.advantageswtenders.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This project has minimum requirements for economic and financial capacity which are contained with the pre-qualification questionnaire which is downloadable from: www.advantageswtenders.co.uk

Minimum level(s) of standards possibly required: This project has minimum requirements for economic and financial capacity which are contained with the pre-qualification questionnaire which is downloadable from: www.advantageswtenders.co.uk The minimum turnover requirement for this framework is 2 500 000 GBP p.a.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

This project has minimum requirements for technical capacity which are contained with the pre-qualification questionnaire which is downloadable from:www.advantageswtenders.co.uk

Minimum level(s) of standards possibly required:

This project has minimum requirements for technical capacity which are contained with the pre-qualification questionnaire which is downloadable from:www.advantageswtenders.co.uk

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7

Objective criteria for choosing the limited number of candidates: Contained with the pre-qualification questionnaire which is downloadable fromwww.advantageswtenders.co.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes

Additional information about electronic auction: The e-auction will be run using the www.advantageswtenders.co.uk web site. Information on the e-auction will be provided in the Invitation to Tender.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN108494
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2016 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2016 – 10:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Advantage SW is a purchasing consortium for social housing. Members of Advantage SW will be able to access this Framework to award contracts of up to 3 years in length. Current Members of Advantage SW are Coastline Housing, DCH, East Devon District Council, Exeter City Council, Magna Housing Group, North Devon Homes, Ocean Housing, Synergy Housing Group, Westward Housing Group, Teign Housing, Taunton Deane Borough Council, United Housing, Yarlington Housing. Any further organisations that join Advantage SW will also be able to access the framework. This Contract Notice is therefore placed on behalf of those future members too. Names of potential contracting authorities who may wish to access the framework can be found at: — https://www.gov.uk/government/publications/current-registered-providers-of-social-housing —http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=9 Interested companies can access the documentation atwww.advantageswtenders.co.uk (free of charge). You must download the pre-qualification questionnaire, complete it and submit it by the submission time/date. Please note within the PQQ the reference requirement. If the applicant considers that any information supplied by him is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.3.2016