Supply of Laparoscopic Operating Theatres

Supply of Laparoscopic Operating Theatres

Supply, Installation and on-going maintenance of fully integrated laparoscopic theatres. King’s College Hospitals NHS Foundation Trust.UK-London: operating-theatre lamps

2012/S 188-309616

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College Hospitals NHS Foundation Trust
Guy’s and St Thomas’s, King’s College Hospital NHS FT Procurement Shared Service, Kings Health Partners, Camberwell
Contact point(s): Procurement Department
For the attention of: Vidal Charley, Specialist Portfolio Manager
SE5 9NY London
UNITED KINGDOM
Telephone: +44 2032998396
E-mail: vidalcharley@nhs.net
Fax: +44 2032993218

Internet address(es):

General address of the contracting authority: http://www.kch.nhs.uk

Address of the buyer profile: http://kingshealthpartners.g2b.info

Electronic access to information: https://www.delta-esourcing.com/delta/index.html

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/delta/index.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply, Installation and on-going maintenance of fully integrated laparoscopic theatres.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Operating-theatre lamps. Operating-theatre devices. Operating theatre furniture except tables. Operating theatre construction work. Theatre management system. King’s College Foundation NHS Trust is looking for the provision, installation and on-going maintenance of integrated laparoscopic operating theatres. The Trust will require options of either the phased refurbishment of the existing theatres or the supply, installation and on-going maintenance of new requirements. The theatres need to be a safe and ergonomically designed environment that integrates with video conference, reporting, recording and telemedicine systems. It should reflect current state of the art technology but be flexible to accommodate future changes in clinical practice. The Trust would be looking for a turnkey operation with the appropriate project management and quality controls in place. Whilst the Trust is looking for offers for the above purchase they will also seek as part of the offer process innovative and alternative financing solutions.
The requirement will include:
— clear service management response and fix times,
— realistic supplier penalties for none performance and unscheduled downtime occurrences.
Provision of Help Desk Service with telephone and web based service call capture and progress reporting including email alerts as the calls progress;
— provision of regular service management reports against a defined set of key performance indictors on a quarterly basis linked to payments,
— support for, and during, upgrades.
Allows for amendments to the services and service levels secure network connectivity.
Core requirements:
To include hardware, application software, operating system and database management software licences, or re-use therefore from existing estate where this represents value for money to do so.
It is anticipated this managed service will operate with a charging model which allows new Participating Organisations to join the managed service with costs varying linearly as the number of Participating Organisations changes.
The service provider must demonstrate compliance and alignment with relevant legislative Acts of the United Kingdom, and EU, especially Data Protection Act given that the data held needs to remain highly secure and confidential.
The Contract will need to be flexible to cater for additional optional requirements such as:
— addition of new Participating Organisations after contract award,
— removal of Participating Organisations from the managed service with reduction in costs,
— provision of service for enhancements (e.g. upgrades, development, maintenance, calibration) or similar advice.
The service to be provided will be based on all equipment being maintained and includes servicing, training, helpdesk, management services and financing being consolidated into an agreed yearly or quarterly payment.
The Trust integrated laparoscopic operating theatres contained the following systems:
2 x integrated ceiling mounted laparoscopic systems in the Day Surgery Unit – supporting surgical activities for general surgery, urology, orthopaedics, gynaecology and bariatric
16 x laparoscopic/arthroscopic stack systems with 2 x slave monitors in the Trust inpatient theatres servicing general surgery, bariatric, HpB/Liver, urology, orthopaedics, gynaecology, cardiothoracic and neurosurgery.
7 x mobile laparoscopic/arthroscopic stack systems with slave monitors in the Trust day surgery (four) and outpatient treatment areas (three)
1 x integrated ceiling mounted laparoscopic systems in the inpatient theatre suite. This service supports surgical activity for general surgery, urology, gynaecology and bariatric.
II.1.6)Common procurement vocabulary (CPV)

31524110, 33162100, 33192340, 45215141, 48814300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Trust integrated laparoscopic operating theatres contained the following systems:
2 x integrated ceiling mounted laparoscopic systems in the Day Surgery Unit – supporting surgical activities for general surgery, urology, orthopaedics, gynaecology and bariatric
16 x laparoscopic/arthroscopic stack systems with 2 x slave monitors in the Trust inpatient theatres servicing general surgery, bariatric, HpB/Liver, urology, orthopaedics, gynaecology, cardiothoracic and neurosurgery.
7 x mobile laparoscopic/arthroscopic stack systems with slave monitors in the Trust day surgery (four) and outpatient treatment areas (three)
1 x integrated ceiling mounted laparoscopic systems in the inpatient theatre suite. This service supports surgical activity for general surgery, urology, gynaecology and bariatric.
Estimated value excluding VAT:
Range: between 1 and 15 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Yes. Parent company guarantees, performance bonds, warranties and/or deposits may be required. Details willbe provided in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These provisions are to be negotiated and included in the contract documents. Service providers who respondto this requirement will ultimately be required to make firm proposals for funding the project in accordance withthis application.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability and/or provision of a suitable prime contractor or formation of a joint venture or limitedcompany to act as the project vehicle.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions: yes.
Description of particular conditions: Yes. Details of those items referred to in Section III will be set out in the pre-qualification questionnaire (PQQ) which together with the Memorandum of Information (MOI), will be sent toparties expressing an interest by the date in IV.3.4.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of those items referred tosection III.2.3 will be set out in a pre-qualification questionnaire (PQQ) which, together with a memorandum ofinformation, will be sent to parties expressing interest by the date in IV.3.4).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Detailed criteria will be provided in the prequalification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

F/276/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.9.2012 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate

26.10.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Service providers must read this set of instructions and follow the process to respond to this oppotunity. The information and/ or documents for this opportunity are available on https://www.delta-esourcing.com/delta/index.html. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the delta homepage. Service providers must log in, go to your response manager and add the following access code: 826394CV9S. Please ensure that you allow yourself plenty of time when submiting your tender prior to the closing date and time,especially if you have been asked to upload documents. In order to overcome file size difficulties we request that tender submissions are completed in ‘Word’ orsimilar. Attachments to the response should be compiled into one zip file.

The Trust expressly reserves the rights:
a) to amend the scope of the services; to require further associated works and/or services to be undertakenunder the contract;
b) not to award any contract as a result of the procurement process commenced by publication of this notice
c) to make whatever changes it may see fit to the content and structure of the procurement process; and
d) to award one or more contracts covering part only of the requirements covered by this notice; and in no circumstances will KCH be liable for any costs incurred by candidates.
The awarding authority reserves the right to also purchase on behalf of additional local NHS Trust’s who join at a later date as “Partners”. the actual contracts awarded along with those Partner Trust(s) who will contract will depend on the dialogue process GO Reference: GO-2012925-PRO-4268353.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

King’s College Hospital NHS Foundation Trust
Denmark Hill, Camberwell
SE5 9RS London
UNITED KINGDOM
Telephone: +44 2032999000
Internet address: www.kch.nhs.uk

Body responsible for mediation procedures

King’s College Hospital NHS Foundation Trust
Denmark Hill, Camberwell
SE5 9RS London
UNITED KINGDOM
Telephone: +44 2032999000
Internet address: www.kch.nhs.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.9.2012