Supply of LED Luminaires 2015

Supply of LED Luminaires 2015 – 2019

Lot 1 — Residential (P Class) comprising of approximately 47 000 luminaires. Lot 2 — Motorised (M Class) comprising of approximately 21 000 luminaires.

United Kingdom-Leicester: Transport equipment and auxiliary products to transportation

2015/S 099-179191

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
Commercial and Procurement Services, County Hall, Leicester Road Glenfield
For the attention of: Mr Charles Ellis
LE3 8RA Leicester
UNITED KINGDOM
Telephone: +44 1163055859
E-mail: charles.ellis@leics.gov.uk

Further information can be obtained from: Leicestershire County Council
County Hall, Glenfield
LE3 8RA Leicester
UNITED KINGDOM
Internet address: www.eastmidstenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Leicestershire County Council
County Hall, Glenfield
LE3 8RA Leicester
UNITED KINGDOM
Internet address: www.eastmidstenders.org

Tenders or requests to participate must be sent to: Leicestershire County Council
County Hall, Glenfield
LE3 8RA Leicester
UNITED KINGDOM
Internet address: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Street Lights in Leicestershire — The Supply of LED Luminaires 2015 – 2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Within the administrative boundary of Leicestershire County Council.

NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 16 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Leicestershire County Council (The Purchaser) intends replacing its stock of street lighting apparatus with Light Emitting Diode (LED) luminaires controlled by a Central Management System (CMS) provided by third party supplier.
The contract is for the design, manufacture and delivery of approximately 68 000 luminaires over a 4 year period. With the tender being split in 2 lots as follows:
Lot 1 — Residential (P Class) comprising of approximately 47 000 luminaires
Lot 2 — Motorised (M Class) comprising of approximately 21 000 luminaires
The Purchaser’s intended installation programme is as follows, spread across the 2 Lots:
Lot 1 Residential (P Class)
Year 2015/16 — 7,120
Year 2016/17 — 12,108
Year 2017/18 — 14,950
Year 2018/19 — 12,785
Lot 1 Motorised (M Class)
Year 2015/16 — 3,276
Year 2016/17 — 6,757
Year 2017/18 — 6,553
Year 2018/19 — 4,040
Tenderers are permitted to bid for 1 or both lots.
Tenderers should also note that the Purchaser may wish to accelerate the intended installation programme in order to benefit from the proposed savings at an earlier date.
Tenderers shall note that there are other street lights in Leicestershire that are neither owned nor maintained by the Purchaser. These lights are owned and maintained by parish, town, borough and district councils, any of whom many ask the Purchaser to convert its existing street lighting to LED luminaires at their own cost. This potential work is currently unquantifiable, but it would entail the tenderer providing additional luminaires beyond the installation programme referred to above.

II.1.6)Common procurement vocabulary (CPV)

34000000, 34900000, 34990000, 34993000, 34920000, 34928500, 34928530

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for the design, manufacture and delivery of approximately 68 000 luminaires over a four year period. With the tender being split in 2 lots as follows:
Lot 1 — Residential (P Class) comprising of approximately 47 000 luminaires
Lot 2 — Motorised (M Class) comprising of approximately 21 000 luminaires
The Purchaser’s intended installation programme is as follows, spread across the 2 Lots:
Lot 1 Residential (P Class)
Year 2015/16 — 7,120
Year 2016/17 — 12,108
Year 2017/18 — 14,950
Year 2018/19 — 12,785
Lot 2 Motorised (M Class)
Year 2015/16 — 3,276
Year 2016/17 — 6,757
Year 2017/18 — 6,553
Year 2018/19 — 4,040
Tenderers may bid for 1 or both lots.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Residential (P Class)

1)Short description

2)Common procurement vocabulary (CPV)

34000000, 34900000, 34990000, 34993000, 34920000, 34928500, 34928530

3)Quantity or scope

Lot 1 — Residential (P Class) comprising of approximately 47 000 luminaires. The Purchaser’s intended installation programme is as follows:
Year 2015/16 — 7,120
Year 2016/17 — 12,108
Year 2017/18 — 14,950
Year 2018/19 — 12,785.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Motorised (M Class)

1)Short description

2)Common procurement vocabulary (CPV)

34000000, 34900000, 34990000, 34993000, 34920000, 34928500, 34928530

3)Quantity or scope

Lot 2 — Motorised (M Class) comprising of approximately 21 000 luminaires. The Purchaser’s intended installation programme is as follows:
Year 2015/16 — 3,276
Year 2016/17 — 6,757
Year 2017/18 — 6,553
Year 2018/19 — 4,040.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated within the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated within the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated within the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to Tender.
Minimum level(s) of standards possibly required: As stated within the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the Invitation to Tender.
Minimum level(s) of standards possibly required:
As stated within the Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LED Luminaires 2015-2019

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Leicestershire County Council (LCC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.5.2015