Supply of liquefied petroleum gas

Supply of liquefied petroleum gas

The Ministry of Defence as the Contracting Authority is putting in place a public sector liquefied petroleum gas contract(s) for use by UK public sector bodies including but not limited to Central Government Departments and their agencies, non departmental public bodies.

UK-Glasgow: liquefied Petroleum Gas (LPG)

2012/S 58-094599

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commands and Centre, DE&S
Room 2.1.02, Kentigern House, Brown Street
For the attention of: Andrew Wood
G2 8EX Glasgow
Telephone: +44 1412242567
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of liquefied petroleum gas to public sector organisations.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Liquefied petroleum gas (LPG). Supply of liquefied petroleum gas (LPG) to public sector organisations.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Ministry of Defence as the Contracting Authority is putting in place a public sector liquefied petroleum gas contract(s) for use by UK public sector bodies including but not limited to Central Government Departments and their agencies, non departmental public bodies, NHS bodies, local authorities, police authorities, fire authorities, educational establishments and regional authorities.
This requirement is for the supply of liquefied petroleum gas (bulk and cylinder) to a portfolio of sites which.
Will be listed in the invitation to tender. The contract will be used by the Ministry of Defence (MOD), other Government Departments and its agencies and be open to use by other public sector buying organisations.
The period of Contract will start on 1.11.2012 to 31.5.2015 with additional options for 2 further one year extensions.
In addition, further Public Sector portfolios of sites may be added to the contract (s), with the contractor’s agreement, during the contract period.
The current projected consumption for the extant customer base is as follows:
Number of Bulk tanks is 1 500.
Estimated annual Bulk consumption of 18 000 000 litres.
Estimated annual Cylinder consumption of 120 000 Kg.
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: An option of one Year contract extension, followed by an option of a further one year contract extension.
Provisional timetable for recourse to these options:
in months: 25 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.11.2012. Completion 31.5.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier will comply with all applicable Legal, Regulatory, Health & Safety and Codes of Practice applicable to the LPG industry.
Details of which will be specified in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Potential providers will be assessed in accordance with part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on reverse auction usage will be given in the invitation to tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.4.2012 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: After 2014 – dependant on UK Central Government Procurement Strategy.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: these contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006.
Potential providers should note that, in accordance with the UK Government’s policies on transparency, the Ministry of Defence intends to publish the invitation to tender (ITT) document, and the text of any contract awarded, subject to possible redactions at the discretion of the Ministry of Defence. Further information on transparency can be found at:

The Contracting Authority expressly reserves the right:
(i) Not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) To make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the Potential Providers.
If the Contracting Authority decides to enter into a contract with the successful supplier (s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential providers.
The Ministry of Defence wishes to establish contract (s) for use by any of the following UK Wider Public Sector bodies (and any future successors to these organisations):
— Public Corporations excluding those defined as Central Government, identified through the following links:

— Local authorities.

— National parks authorities.

— Educational establishments in England and Wales, maintained by the Department for children, schools and families including schools, universities and colleges.

— Police forces in the United Kingdom.

— Fire and rescue services (including Wales and Northern Ireland).

— NHS bodies England including acute trusts, primary care trusts, care trusts, NHS hospital trusts, foundation trusts, strategic health authorities, mental health trusts, special health authorities, community health councils, local health boards, NHS trusts including ambulance trusts. (NHS doctors are also eligible to use this contract (s) please see the links below for a list of NHS doctors).

— Hospices.
Hospices in UK including Scotland, Wales and Northern Ireland.
— Registered Social Landlords (housing associations).

— Third sector and charities.

— Citizens advice.

Scottish public bodies.
— Scottish Government.

— Scottish local authorities.

— Scottish agencies and NDPBs.

— Scottish NHS bodies.

— Scottish further and higher education bodies.

— Scottish police.

— Scottish fire and rescue.

— Scottish housing associations.,com_membersdir/Itemid,149/view,membersdir/.

— Scottish Parliament.

— The Scotland office.

— Scotland citizens advice.

— Scottish primary schools.

— Scottish secondary schools.

— Scottish Special schools.

Welsh public bodies.
— Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh local authorities.

— NHS Wales & NHS Wales GP practices.

NI public bodies.
— Northern Ireland Government departments.

— Northern Ireland public sector bodies and local authorities.

— Schools in Northern Ireland and further and higher education establishments in Northern Ireland.

— Public bodies involved in health and social care in Northern Ireland.

— Police service of Northern Ireland.

— Citizens advice Northern Ireland. GO Reference: GO-2012320-DCB-3797153

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Commands & Centre, C&C
Room 2.1.02, Kentigern House, 65 Brown Street
G2 8EX Glasgow
Telephone: +44 1412242567
Fax: +44 1412242669

Body responsible for mediation procedures

Commands & Centre, C&C
Room 2.1.02, Kentigern House, 65 Brown Street
G2 8EX Glasgow
Telephone: +44 1412242567
Fax: +44 1412242669

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Commands & Centre, C&C
Room 2.1.02, Kentigern House, 65 Brown Street
G2 8EX Glasgow
Telephone: +44 1412242567
Fax: +44 1412242669

VI.5)Date of dispatch of this notice:20.3.2012