Supply of Locks, Keys and Hinges

Supply of Locks, Keys and Hinges

This requirement is for a four year framework agreement for the supply of Locks, Keys and Hinges.

United Kingdom-Bristol: Locks, keys and hinges

2013/S 126-215590

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medical & General Supplies Team, DE&S
Elm 2B #4226, Ministry of Defence, Abbey Wood
For the attention of: Hannah Drysdale
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descomrcldcgp-11-06@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Locks, Keys and Hinges
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Locks, keys and hinges. The Medical and General Supplies (MED&GS) Team is part of the Defence Equipment and Support Organisation (DE&S). The team’s role is to ensure the timely and most cost effective provision of a range of commodity items, to the UK armed Forces world-wide both in peacetime and times of conflict.
This requirement is for a four year framework agreement for the supply of Locks, Keys and Hinges, that fall within the Common Procurement Vocabulary (CPV) code of 44520000 – Locks, Keys and Hinges. This requirement covers a range of approximately 363 line items. The Contractor will be required to supply and deliver the items to a number of store locations in the UK, with some items requiring direct delivery to UK military bases. Lead times will vary but will fall within a timeframe of 5-20 days from the placement of the order. Ordering, receipting and invoicing will be electronic via DECS P2P (details at www.d2btrade.com) and payment by BACS. The Contractor will be required to hold an ISO9001:2008 quality standard by a UKAS (or equivalent) accredited body which covers the supply of articles within the CPV range.

II.1.6)Common procurement vocabulary (CPV)

44520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated line items: 363
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Before accepting a tender, the Authority may request that a guarantee of due performance is provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made in pounds sterling. Payment will follow delivery and acceptance of the articles and shall be paid via the MOD’s P2P (payment to purchase) system.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 August 2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent. Further details will be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Bidders should ensure that they submit the above documentation to be assessed, with the documents clearly presented to UK company law standards. The Authority may exclude companies that fail to send the required documentation or provide incomplete information.
Minimum level(s) of standards possibly required: The Authority will assess the applicants financial ability by the use of the financial credit agency, Company Watch. The Authority may further assess the applicants financial ability on a risk basis and the applicants financial accounts will be evaluated. Factors that will be taken into consideration when evaluating the accounts include: Turnover, Profitability; Liquidity and Working Capital; Debt and Cashflow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant company where it is part of a group. If examination of the financial accounts exposes the potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. The minimum level of standard required is a Company Watch score of 25 or over (at the time of evaluation) and/or an acceptable risk marking. Applicants who do not meet this minimum will be excluded.
The Tenderer must confirm that it has appropriate employees liability insurance in place, with the minimum acceptable level of atleast £5 million. Failure to provide confirmation will result in a fail.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
(k) With regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards
Minimum level(s) of standards possibly required:
The Criteria for Quality Accreditation is certification to ISO9001:2008 standards by a UKAS (or equivalent) accredited body, with scope to cover the supply of locks, key and hinges, under the CPV code of 44520000. This is a mandatory pass/fail question.
To achieve a ‘pass’ for the technical marked questions, the Tenderer must have scored 70 (70%) out of the total 100 (100%) marks available. There are five weighted and scored technical questions relating to Capacity and Capability (20%), Supply Chain Management (35%), Risk (15%), Performance Management (20%) and Sustainability (10%). If the Tenderer achieves this pass and meets all other pass/fail and compliance criteria, they will be invited to a Reverse Auction.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, will be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MEDGS/0129
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.8.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 20.8.2013 – 10:00
Place:

DE&S Tender Board, Abbey Wood, Bristol

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013627-DCB-4910593

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Medical & General Supplies Team, DE&S
#4226 Elm 2B, Ministry of Defence, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descomrcldcgp-11-06@mod.uk
Telephone: +44 3067982493

Body responsible for mediation procedures

Medical & General Supplies Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Medical & General Supplies Team, DE&S

VI.5)Date of dispatch of this notice:

27.6.2013