Supply of Low Carbon Vending Services to University of Sheffield

Supply of Low Carbon Vending Services to University of Sheffield

The University of Sheffield is out to tender for a complete Low Carbon Vending Solution that is low carbon, environmentally sustainable which demonstrates whole-life cost saving.

United Kingdom-Sheffield: Vending machines

2015/S 038-065232

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sheffield
Procurement Office, The Arts Tower, Western Bank
For the attention of: Jessica Osowski
S10 2TN Sheffield
UNITED KINGDOM
Telephone: +44 1142224206
E-mail: j.osowski@sheffield.ac.uk

Internet address(es):

General address of the contracting authority: www.in-tendhost.co.uk/sheffield

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

111/JO- Low Carbon Vending Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Sheffield is out to tender for a complete Low Carbon Vending Solution that is low carbon, environmentally sustainable which demonstrates whole-life cost saving and delivers a sound commercial opportunity for both the provider and the University.
Following our PIN notice in March 2014 and our market engagement processes, we are now seeking suppliers to complete our pre-qualification questionnaire (PQQ). Further information about the project and our market engagement can be found on the link below:

https://www.sheffield.ac.uk/procurement/suppliers-information/vendingservices

This tender will be divided into 3 Lots:
Lot 1 — Cold drinks;
Lot 2 — Hot drinks;
Lot 3 — Confectionery/Snacks.

This is an EU competitive dialogue procurement procedure. The PQQ can be downloaded by registering and expressing your interest on the University’s e-tendering system https://in-tendhost.co.uk/Sheffield

If you have any questions or comments in relation to this tender they must be submitted via the In-tend portal.
Completed PQQ’s must be returned through the same e-tendering system.
The closing date for return of PQQ’s is 23.3.2015 at 12:00 noon (UK time).

II.1.6)Common procurement vocabulary (CPV)

42933000, 15894500, 09300000, 42200000, 39222100, 42220000, 55520000, 55510000, 39310000, 72212430, 39222000, 71314300, 71314200,30123600, 31527260

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender will be divided into 3 Lots:
Lot 1 — Cold drinks.
Lot 2 — Hot drinks.
Lot 3 — Confectionery/Snacks.
Estimated value excluding VAT:
Range: between 350 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Possible extension of the contract for a further 6 years. This will be split into two 3 year extensions, therefore the potential total contract duration is 3 + 3 + 3 = 9 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Cold drinks

1)Short description

2)Common procurement vocabulary (CPV)

42933000, 39310000, 55500000, 15894500, 15982000, 42968100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 150 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

111/JO

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 60-100591 of 26.3.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

23.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.2.2015