Supply of Mobile Phones to British Forces Germany

Supply of Mobile Phones to British Forces Germany

Telecommunications services. Provision of a fully managed Mobile Voice and Short Messaging Service (SMS) for British Forces Germany.

UK-Corsham: Telecommunications services

2013/S 043-068717

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Networks Commercial Fixed Team, DE&S
Building 405, Spur C2, MoD Corsham, Westwells Road
Contact point(s): Des Net-Comrcl Fxd 1c
For the attention of: Gill Peacock
SN13 9NR Corsham
UNITED KINGDOM
Telephone: +44 3067701009
E-mail: desnet-comrclfxd1c@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of Mobile Phones (Mobile Voice and Short Messaging Service) to British Forces Germany
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code DE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Telecommunications services. Provision of a fully managed Mobile Voice and Short Messaging Service (SMS) for British Forces Germany. These services are required for a 3 year period 1 November 13 to 31 October 16 – with an option to extend on an annual basis for an additional 2 years.
The Mobile Voice and SMS service shall cover, but is not limited to:
(i) Mobile Voice and SMS Subscription.
(ii) Device Provision – mobile devices that are capable of handling voice and optionally data services (approx 1500 to 1800 devices).
(iii) Is capable of operating primarily in Germany but including worldwide roaming capability.
(iv) Helpdesk – with an English speaking capability, 24 x 7 365 days basis.
II.1.6)Common procurement vocabulary (CPV)

64200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 870 000 and 4 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority seeks to place a contract for 3 years with an option to extend for a further 2 years (on a year by year basis).
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As required by the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As required by the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As required by the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As required by the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The Authority will conduct a Pre-Qualification Questionnaire (PQQ) with those companies that have submitted an Expression of Interest. Selection of the companies invited to tender will depend on the scorings achieved against the PQQ scoring matrix.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NETFXD/0049.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.4.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013225-DCB-4612733.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Networks Commercial Fixed Team, DE&S
Bldg 405, Spur C2, MoD Corsham, Westwells Road
SN13 9NR Corsham
UNITED KINGDOM
E-mail: desnet-comrclfxd1c@mod.uk
Telephone: +44 3067701009

Body responsible for mediation procedures

Networks Commercial Fixed Team, DE&S
Bldg 405, Spur C2, MoD Corsham, Westwells Road
SN13 9NR Corsham
UNITED KINGDOM
E-mail: desnet-comrclfxd1c@mod.uk
Telephone: +44 3067701009

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Networks Commercial Fixed Team, DE&S
Bldg 405, Spur C2, MoD Corsham, Westwells Road
SN13 9NR Corsham
UNITED KINGDOM
E-mail: desnet-comrclfxd1c@mod.uk
Telephone: +44 3067701009

VI.5)Date of dispatch of this notice:25.2.2013