Supply of Multifunctional Devices, Managed Print and Content Services to UK Government and Public Sector

Supply of Multifunctional Devices, Managed Print and Content Services to UK Government and Public Sector

Crown Commercial Service acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices, Managed Print and Content Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.

Multifunctional Devices, Managed Print and Content Services

The Minister for the Cabinet Office acting through Crown Commercial
Publication reference: 2021/S 000-000315
Publication date: 7 January 2021

F01: Prior information notice

Prior information only

Section I: Contracting authority
Name and addresses
The Minister for the Cabinet Office acting through Crown Commercial

9th Floor, The Capital, Old Hall Street

Liverpool

L3 9PP

Email
RM6174MFD@crowncommercial.gov.uk

Telephone
+44 3450103503

Country
United Kingdom

NUTS code
UK – UNITED KINGDOM

Internet address(es)
Main address
https://www.gov.uk/ccs

tI.2) Information about joint procurement
The contract is awarded by a central purchasing body

3) Communication
Additional information can be obtained from the above-mentioned address

I.4) Type of the contracting authority
Ministry or any other national or federal authority

I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Multifunctional Devices, Managed Print and Content Services

Reference number
RM6174

1.2) Main CPV code
30100000 – Office machinery, equipment and supplies except computers, printers and furniture
two.1.3) Type of contractII.1.3) Type of contract
Supplies

II.1.4) Short description
Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices, Managed Print and Content Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations.

CCS will be partnering with YPO and ESPO to put this agreement in place.

Suppliers are advised to refer to ‘ADDITIONAL INFORMATION SECTION V1.3’ below for further important information.

two.1.5) Estimated total valueII.1.5) Estimated total value
Value excluding VAT: £900,000,000

two.1.6) Information about lotsII.1.6) Information about lots
This contract is divided into lots: Yes

two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Multifunctional Devices (MFDs) and Basic Print Management Software

Lot No
1

two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
30120000 – Photocopying and offset printing equipment
30121000 – Photocopying and thermocopying equipment
30121100 – Photocopiers
30121200 – Photocopying equipment
30121300 – Reproduction equipment
30123000 – Office and business machines
30125000 – Parts and accessories of photocopying apparatus
30174000 – Label making machines
30192400 – Reprographic supplies
30232100 – Printers and plotters
30232130 – Colour graphics printers
48000000 – Software package and information systems
48311100 – Document management system
48613000 – Electronic data management (EDM)
48773100 – Print-spooling software package
48800000 – Information systems and servers
50310000 – Maintenance and repair of office machinery
50313000 – Maintenance and repair of reprographic machinery
50313100 – Photocopier repair services
50313200 – Photocopier maintenance services
72212311 – Document management software development services
72212772 – Print utility software development services
72212780 – System, storage and content management software development services
72220000 – Systems and technical consultancy services
72221000 – Business analysis consultancy services
72222100 – Information systems or technology strategic review services
72222200 – Information systems or technology planning services
72222300 – Information technology services
72223000 – Information technology requirements review services
72228000 – Hardware integration consultancy services
72512000 – Document management services
79212000 – Auditing services
79212200 – Internal audit services
79311000 – Survey services
79311200 – Survey conduction services
79410000 – Business and management consultancy services
79520000 – Reprographic services
79521000 – Photocopying services
79800000 – Printing and related services
79810000 – Printing services
79811000 – Digital printing services
79820000 – Services related to printing
79821000 – Print finishing services
79995100 – Archiving services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM

two.2.4) Description of the procurementII.2.4) Description of the procurement
Online Web-based Solution (including catalogue of devices, accessories and consumables)

Provision of basic Print Management Software

Pre and Post Maintenance and Support

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 1 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.

• Cyber Essentials Basic

• BS EN ISO 9001

• ISO 27001 Information Security Management

• N3 (the national broadband network for the English National Health Service (NHS))

• Code of Connection (CoCo) Compliance

• Government Connection Secure Extranet (GCSX)

• Public Services Network (PSN) Compliance

• Citrix Secure Gateway

• Level 2 Information Governance

• BS 7858 Security Screening

• ISO 29142 Information Technology – Print Cartridge Categorisation

• ISO 15408 Common Criteria for Information Technology Security Evaluation

• ISO14001 Eco Management and Audit Scheme (EMAS)

two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
This contract is subject to renewal
No

two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No

two.2.11) Information about optionsII.2.11) Information about options
Options: No

two.2.14) Additional informationII.2.14) Additional information
Multifunctional Devices, Managed Print and Content Services

The framework will be broken down into individual lots and stated within this Notice.

two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Multifunctional Devices, Managed Print, Software, Equipment and Associated Services

Lot No
2

two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
30100000 – Office machinery, equipment and supplies except computers, printers and furniture
30120000 – Photocopying and offset printing equipment
30121000 – Photocopying and thermocopying equipment
30121100 – Photocopiers
30121200 – Photocopying equipment
30121300 – Reproduction equipment
30123000 – Office and business machines
30125000 – Parts and accessories of photocopying apparatus
30174000 – Label making machines
30192400 – Reprographic supplies
30232100 – Printers and plotters
30232130 – Colour graphics printers
48000000 – Software package and information systems
48311100 – Document management system
48613000 – Electronic data management (EDM)
48773100 – Print-spooling software package
48800000 – Information systems and servers
50310000 – Maintenance and repair of office machinery
50313000 – Maintenance and repair of reprographic machinery
50313100 – Photocopier repair services
50313200 – Photocopier maintenance services
72212311 – Document management software development services
72212772 – Print utility software development services
72212780 – System, storage and content management software development services
72220000 – Systems and technical consultancy services
72221000 – Business analysis consultancy services
72222100 – Information systems or technology strategic review services
72222200 – Information systems or technology planning services
72222300 – Information technology services
72223000 – Information technology requirements review services
72228000 – Hardware integration consultancy services
72512000 – Document management services
79212000 – Auditing services
79212200 – Internal audit services
79311000 – Survey services
79311200 – Survey conduction services
79410000 – Business and management consultancy services
79520000 – Reprographic services
79521000 – Photocopying services
79800000 – Printing and related services
79810000 – Printing services
79811000 – Digital printing services
79820000 – Services related to printing
79821000 – Print finishing services
79995100 – Archiving services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM

two.2.4) Description of the procurementII.2.4) Description of the procurement
• Hardware Devices and Consumables

• Software Products and Document Workflow Solutions

• Cloud Hosting and Printing (SaaS) Solution

• Legacy Device Management

• Device Management Print Management

• Deployment Services

• Operational Services

• Associated Services

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.

• Cyber Essentials Basic

• BS EN ISO 9001

• ISO 27001 Information Security Management

• N3 (the national broadband network for the English National Health Service (NHS))

• Code of Connection (CoCo) Compliance

• Government Connection Secure Extranet (GCSX)

• Public Services Network (PSN) Compliance

• Citrix Secure Gateway

• Level 2 Information Governance

• BS 7858 Security Screening

• ISO 29142 Information Technology – Print Cartridge Categorisation

• ISO 15408 Common Criteria for Information Technology Security Evaluation

• ISO14001 Eco Management and Audit Scheme (EMAS)

two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
This contract is subject to renewal
No

two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No

two.2.11) Information about optionsII.2.11) Information about options
Options: No

two.2.14) Additional informationII.2.14) Additional information
Multifunctional Devices, Managed Print and Content Services

The framework will be broken down into individual lots and stated within this Notice.

two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Multifunction Print Devices (MFDs) and Software Managed Services

Lot No
3

two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
30100000 – Office machinery, equipment and supplies except computers, printers and furniture
30120000 – Photocopying and offset printing equipment
30121000 – Photocopying and thermocopying equipment
30121100 – Photocopiers
30121200 – Photocopying equipment
30121300 – Reproduction equipment
30123000 – Office and business machines
30125000 – Parts and accessories of photocopying apparatus
30174000 – Label making machines
30192400 – Reprographic supplies
30232100 – Printers and plotters
30232130 – Colour graphics printers
48000000 – Software package and information systems
48311100 – Document management system
48613000 – Electronic data management (EDM)
48773100 – Print-spooling software package
48800000 – Information systems and servers
50310000 – Maintenance and repair of office machinery
50313000 – Maintenance and repair of reprographic machinery
50313100 – Photocopier repair services
50313200 – Photocopier maintenance services
72212311 – Document management software development services
72212772 – Print utility software development services
72212780 – System, storage and content management software development services
72220000 – Systems and technical consultancy services
72221000 – Business analysis consultancy services
72222100 – Information systems or technology strategic review services
72222200 – Information systems or technology planning services
72222300 – Information technology services
72223000 – Information technology requirements review services
72228000 – Hardware integration consultancy services
72512000 – Document management services
79212000 – Auditing services
79212200 – Internal audit services
79311000 – Survey services
79311200 – Survey conduction services
79410000 – Business and management consultancy services
79520000 – Reprographic services
79521000 – Photocopying services
79800000 – Printing and related services
79810000 – Printing services
79811000 – Digital printing services
79820000 – Services related to printing
79821000 – Print finishing services
79995100 – Archiving services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM

two.2.4) Description of the procurementII.2.4) Description of the procurement
• Managed Print Services

• Enhanced Services

• Software Products and Document Workflow Solutions

• Cloud Hosting and Printing (SaaS) Solution

• Security Management Services

• Inventory Management Services

• Automated Workflow / Business Process Optimisation

• Third Parties and Multi-Vendor Fleet Management

• Operational Services

• Associated Services

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.

• Cyber Essentials Basic

• BS EN ISO 9001

• ISO 27001 Information Security Management

• N3 (the national broadband network for the English National Health Service (NHS))

• Code of Connection (CoCo) Compliance

• Government Connection Secure Extranet (GCSX)

• Public Services Network (PSN) Compliance

• Citrix Secure Gateway

• Level 2 Information Governance

• BS 7858 Security Screening

• ISO 29142 Information Technology – Print Cartridge Categorisation

• ISO 15408 Common Criteria for Information Technology Security Evaluation

• ISO14001 Eco Management and Audit Scheme (EMAS)

two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
This contract is subject to renewal
No

two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No

two.2.11) Information about optionsII.2.11) Information about options
Options: No

two.2.14) Additional informationII.2.14) Additional information
Multifunctional Devices, Managed Print and Content Services

The framework will be broken down into individual lots and stated within this Notice.

two.2) DescriptionII.2) Description
two.2.1) TitleII.2.1) Title
Print Consultancy Services

Lot No
4

two.2.2) Additional CPV code(s)II.2.2) Additional CPV code(s)
30100000 – Office machinery, equipment and supplies except computers, printers and furniture
30120000 – Photocopying and offset printing equipment
30121000 – Photocopying and thermocopying equipment
30121100 – Photocopiers
30121200 – Photocopying equipment
30121300 – Reproduction equipment
30123000 – Office and business machines
30125000 – Parts and accessories of photocopying apparatus
30174000 – Label making machines
30192400 – Reprographic supplies
30232100 – Printers and plotters
30232130 – Colour graphics printers
48000000 – Software package and information systems
48311100 – Document management system
48613000 – Electronic data management (EDM)
48773100 – Print-spooling software package
48800000 – Information systems and servers
50310000 – Maintenance and repair of office machinery
50313000 – Maintenance and repair of reprographic machinery
50313100 – Photocopier repair services
50313200 – Photocopier maintenance services
72212311 – Document management software development services
72212772 – Print utility software development services
72212780 – System, storage and content management software development services
72220000 – Systems and technical consultancy services
72221000 – Business analysis consultancy services
72222100 – Information systems or technology strategic review services
72222200 – Information systems or technology planning services
72222300 – Information technology services
72223000 – Information technology requirements review services
72228000 – Hardware integration consultancy services
72512000 – Document management services
79212000 – Auditing services
79212200 – Internal audit services
79311000 – Survey services
79311200 – Survey conduction services
79410000 – Business and management consultancy services
79520000 – Reprographic services
79521000 – Photocopying services
79800000 – Printing and related services
79810000 – Printing services
79811000 – Digital printing services
79820000 – Services related to printing
79821000 – Print finishing services
79995100 – Archiving services
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UK – UNITED KINGDOM

two.2.4) Description of the procurementII.2.4) Description of the procurement
• Managed Print and Content Management Audits and Consultancy Services

• Evaluation, advice and recommendations in the context of sound strategic direction

Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement.

• Cyber Essentials Basic

• BS EN ISO 9001

• ISO 27001 Information Security Management

• N3 (the national broadband network for the English National Health Service (NHS))

• Code of Connection (CoCo) Compliance

• Government Connection Secure Extranet (GCSX)

• Public Services Network (PSN) Compliance

• Citrix Secure Gateway

• Level 2 Information Governance

• BS 7858 Security Screening

• ISO 29142 Information Technology – Print Cartridge Categorisation

• ISO 15408 Common Criteria for Information Technology Security Evaluation

• ISO14001 Eco Management and Audit Scheme (EMAS)

two.2.7) Duration of the contract, frame agreement or dynamic purchasing systemII.2.7) Duration of the contract, frame agreement or dynamic purchasing system
This contract is subject to renewal
No

two.2.10) Information about variantsII.2.10) Information about variants
Variants will be accepted: No

two.2.11) Information about optionsII.2.11) Information about options
Options: No

two.2.14) Additional informationII.2.14) Additional information
Multifunctional Devices, Managed Print and Content Services

The framework will be broken down into individual lots and stated within this Notice.

two.3) Estimated date of publication of contract noticeII.3) Estimated date of publication of contract notice
23 February 2021

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

Section six. Complementary informationSection VI. Complementary information
six.3) Additional informationVI.3) Additional information
Crown Commercial Service in conjunction with its partner YPO and ESPO invites suppliers to state their expression of interest in this tender by emailing RM6174MFD@crowncommercial.gov.uk no later than midday on Friday 15th January 2021 and providing the following information:

a. Organisation Name;

b. Representative contact name, job title, email address and/or mobile number;

c. Confirm YES or NO to contact information being input within CCS Salesforce System in line with GDPR requirements; and

d. State which lot(s) interested in.

2. Suppliers are advised to draw their attention to the certification requirements specific to each Lot stated within Additional Requirements.

3. Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is [https://crowncommercialservice.bravosolution.co.uk].

4. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

5. The value in II.1.5 is an indicative value over 4 years (48 months).

6. The date in II.3) is the estimated date of publication, please refer to the CCS website page Upcoming Deals – RM6174 Multifunctional Devices, Managed Print and Content Services for updates.