Supply of natural gas Omagh

Supply of natural gas Omagh

Supply of natural gas to various educational establishments within the Southern Education and Library Board and Western Education and Library Board areas for the period 1.4.2013 to 31.3.2014.

UK-Omagh: gaseous fuels

2012/S 230-378660

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Western Education and Library Board
Headquarters Office, Campsie House, 1 Hospital Road
For the attention of: The Chief Executive
BT79 0AW Omagh
UNITED KINGDOM
Telephone: +44 2882411409
E-mail: purchasing@welbni.org
Fax: +44 2882411401

Internet address(es):

General address of the contracting authority: www.welbni.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of natural gas.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Supply of natural gas to various educational establishments within the Southern Education and Library Board and Western Education and Library Board areas for the period 1.4.2013 to 31.3.2014.
II.1.6)Common procurement vocabulary (CPV)

09120000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Option to extend for 2 further 12 month periods.
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for 2 further 12 month periods.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits required. For guarantees see the Western Education and Library Board’s Conditions of Tender which are supplied with each set of tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Western Education and Library Board, which is a statutory body financed from Central Government Funds, pays suppliers’ invoices on a two-weekly basis.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but each supplier will be required to become jointly and severally responsible for the carrying ot of the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender documents.
Minimum level(s) of standards possibly required: See Tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender documents.
Minimum level(s) of standards possibly required:
See Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

60917
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.1.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 29.1.2013 – 16:15
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an e-Tendering system in this procurement exercise. Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing Portal (this is only required once):
— Browse to the eSourcing Portal: https://e-sourcingni.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:-
— Login to the portal with the username/password,
— Click the “PQQs/ITTS open to all suppliers” link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ITT to access the content,
— Click the “express interest” button in the “actions” box on the left-hand side of the page,
— This will move the PQQ/ITT into your “My PQQs/My ITTs” page (this is a secure area reserved for your projects only),
— you can now access any attachments by clicking the “settings and buyer attachments” in the “actions) box.
3. Responding to the Tender:-
— You can now choose to “reply” or “reject” (please give a reason for rejecting),
— You can now use the “messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the “actions” box on the left-hand side of the page.
If you require any further assistance, please consult the online help, or contact the eTendering helpdesk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Western Education and Library Board will incorporate a minimum 10 calendar day standstill period at the point information o the award of the contract is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.11.2012