Supply of Networking Equipment to Derbyshire County Council

The Council is inviting Tenders for the Supply of Networking Equipment including Support and Maintenance and Associated Services.

United Kingdom-Matlock: Radio, television, communication, telecommunication and related equipment

2018/S 141-323106

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derbyshire County Council
Matlock
DE4 3AG
United Kingdom
Contact person: Mr Shane Linthwaite
Telephone: +44 1629538978
E-mail: shane.linthwaite@derbyshire.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.derbyshire.gov.uk/

Address of the buyer profile: http://www.sourcederbyshire.co.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/index.html

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/index.html

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Networking Equipment including Support and Maintenance and Associated Services

Reference number: ICT18018

II.1.2)Main CPV code

32000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is inviting Tenders for the Supply of Networking Equipment including Support and Maintenance and Associated Services.

The following is within scope of this Contract:

— Supply of networking equipment which is functionally compatible with the current equipment,

— Support and maintenance of current networking equipment and for new networking equipment supplied under this Contract and

— Solution design, consultancy, specification/recommendation and implementation of networking equipment.

As an optional requirement: Trade in schemes for end of life or surplus networking equipment, directly with the manufacturer.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32420000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Council is seeking tenders from organisations interested in maintaining, supporting and supplying networking equipment to the Council.

Key deliverables / objectives:

The following are within the scope of this procurement:

— Supply of new networking equipment which is functionally compatible with the equipment as detailed in Appendix E Hardware Inventory,

— Support and maintenance of current networking equipment as detailed in Appendix E Hardware Inventory and any new networking equipment supplied under this Contract,

— Solution design, consultancy, specification/recommendation and implementation of networking equipment which is functionally compatible with the equipment as detailed in Appendix E Hardware Inventory and

— Efficient management of the Contract to include (but not be limited to) service level agreements, management and performance reports.

The ICT Strategy, to be agreed over the coming months, is expected to have an impact on this Contract in terms of quantities purchased or number of items supported. Therefore, quantities may reduce or increase over the period of this Contract. As such the Council cannot provide any commitment to purchasing volumes.

The Council is looking for a partner who can provide advice and guidance on harnessing the technologies to ensure efficient delivery and management of the network infrastructure.

Service level agreement

The Contractor will be expected to adhere to service level agreements, which contain strict response and resolution targets for incidents, with regular reviews of Contractor performance and monthly management reports.

Types of equipment:

The following list is a typical example of the Council’s requirements for buying new networking equipment:

— Switches,

— Routers,

— Firewall, Access Control and Security Devices,

— Wireless Access Points and Wireless LAN Controllers,

— Load Balancers and Content Switches and

— Data Centre Unified and Converged Fabric Devices.

This is not an exhaustive list and support or purchase of additional equipment, which is functionally compatible with existing equipment as detailed in Appendix E Hardware Inventory), may be required during the lifetime of the Contract.

Contract term:

The Contract shall be a supply arrangement for networking equipment including support and maintenance and associated services, for a period of 3 years with options to extend on an annual basis for up to 2 further years, taking the contract term up to a maximum of 5 years.

It is the Council’s intention that the Contract will be fully implemented from 1.11.2018. This is due to the expiration of the existing contract, and urgent business needs based on the Council’s technical development programme.

Use of lots:

This requirement has not been separated into lots as the Council has a single requirement for generation of efficiencies and the primary Contractor having full responsibility for delivery of the Solution.

Contract value:

The Contract spend will vary from year to year depending on the equipment reaching end of life and subsequent replacements for new projects. The estimated Contract value is expected to be between 1 650 000 GBP and 3 000 000 GBP over the life of the Contract including all available extensions and options.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Trade in schemes for end of life or surplus networking equipment, directly with the manufacturer.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2018

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/08/2018

Local time: 11:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Derbyshire County Council
Matlock
United Kingdom

VI.4.2)Body responsible for mediation procedures

Derbyshire County Council
Matlock
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Derbyshire County Council will operate a minimum 10 or 15 calendar day (as appropriate) standstill period at the point information on the award of the contract is communicated to the relevant economic operators.

Debriefing by the Council shall be in accordance with the Public Contracts Regulations 2006 (as amended) (the Regulations). Such information should be requested from the Strategic Sourcing Manager, Derbyshire County Council, Corporate Procurement Team, 237/8 County Hall, Matlock, Derbyshire DE4 3AG. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/07/2018