Supply of Office Furniture to London Borough of Havering

The supply of Office, Educational, Library Furniture and soft furnishings that may be required by Residential/Non-Residential premises.

United Kingdom-Romford: Office furniture

2015/S 043-073929

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

LB Havering — The supply of Office Furniture
London Borough of Havering, Shared Services, Central Library, St Edwards Way
For the attention of: Mark Batchelor
RM1 3AR Romford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.havering.gov.uk

Address of the buyer profile: https://www.capitalesourcing.com

Electronic access to information: https://www.capitalesourcing.com

Electronic submission of tenders and requests to participate: https://www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Contract Supplies Group
www.lcsg.org

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply of Office, Educational, Library Furniture and soft furnishings that may be required by Residential/Non-Residential premises on behalf of Havering, members of the London Contract and Supplies Group (LCSG) and other public sector bodies. This includes Maintained, Academy and Free Schools both existing and yet to be established.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

Main site or location of works, place of delivery or of performance: The London Borough of Havering and such other Boroughs being members of the London Contracts and Supplies Group. Members are listed on the website www.lcsg.org

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 18 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of Office, Educational, Library Furniture and soft furnishings that may be required by Residential/Non-Residential premises.

II.1.6)Common procurement vocabulary (CPV)

39130000, 39160000, 39143000, 39155000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The proposed framework agreements will be available to members of the London Contracts and Supplies Group (LCSG), and Maintained, Academy and Free Schools both existing and yet to be established. Members are listed on www.lcsg.org

Estimated value excluding VAT:
Range: between 10 000 000 and 18 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, bonds, parent company guarantees, collateral warranties and other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in Article 45 of Directive 2004/18/EC. Economic operators will be required to complete a pre-qualification questionnaire (PQQ), part of which will include their personal situation.
The Contracting Authority will require economic operators to have the following minimum levels of insurance:
— Public liability: 10 000 000 GBP,
— Employer’s liability: 5 000 000 GBP.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As set out in Article 47 of Directive 2004/18/EC and as set out in the pre-qualification documents.
The Contracting Authority is seeking economic operators with an annual turnover of at least 6 000 000 GBP per annum. Economic operators will be required to complete a PQQ part of which will include information on their economic and financial capacity.
Whilst it is not possible to be precise economic operators are required to be of a sufficient size to operate the contract and are likely to be also operating contracts of a similar size. In addition to the minimum required annual turnover the Contracting Authority will only invite onto the short list those economic operators that have been shown through external financial referencing to carry better than average financial risk. Failure to achieve this minimum requirement may result in the application being unsuccessful.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in Articles 48 and 49 of Directive 2004/18/EC and as set out in the prequalification documents. Economic operators will be required to complete a PQQ, part of which will include information on their technical and professional ability, as well as quality assurance. It should be noted that economic operators unable to demonstrate experience of providing similar services may not be invited to participate.
In accordance with Article 50 of Directive 2004/18/EC. Economic operators will be required to complete a PQQ, part of which will include information on their approach to, and systems relating to the environment.
Minimum level(s) of standards possibly required:
As set out in Articles 48 and 49 of Directive 2004/18/EC and as set out in the prequalification documents. Economic operators will be required to complete a PQQ, part of which will include information on their technical and professional ability, as well as quality assurance. It should be noted that economic operators unable to demonstrate experience of providing similar services may not be invited to participate.
In accordance with Article 50 of Directive 2004/18/EC. Economic operators will be required to complete a PQQ, part of which will include information on their approach to, and systems relating to the environment.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: Operational and financial capacity.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Electronic Auction information will be sent with the ITT.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

This tendering exercise is being undertaken using the electronic tendering system ‘capitalESourcing’ (url: www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate, and registration is free.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015