Supply of Office Machines and Office Supplies to Yorkshire Purchasing Organisation

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of Business Machines, Document Presentation and Supplies.

United Kingdom-Wakefield: Office machinery, equipment and supplies except computers, printers and furniture

2017/S 066-123841

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

YPO
41 Industrial Park
Wakefield
WF2 0XE
United Kingdom
Contact person: Contracts Team
Telephone: +44 1924664685
E-mail: contracts@ypo.co.uk
NUTS code: UK

Internet address(es):Main address: http://www.ypo.co.uk/

Address of the buyer profile: https://procontract.due-north.com/register?ReadForm

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/register?ReadForm

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/register?ReadForm

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

YPO — 000773 The Supply of Office Machines, Document Presentation and Supplies.

Reference number: 000773

II.1.2)Main CPV code

30100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

YPO are looking for providers to be appointed onto a Framework Agreement for the supply of Business Machines, Document Presentation and Supplies. To include shredders and accessories, laminators, binding machines and accessories, paper trimmers and guillotines for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and also to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the provider but the provider delivers direct to the end customer.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Paper Trimmers

Lot No: 1

II.2.2)Additional CPV code(s)

30100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for a range of Lightweight paper trimmers suitable for use in the Education market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2017

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The Framework will cover the period from 1.1.2018 to 31.12.2021 with 1 option to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2020 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Guillotines

Lot No: 2

II.2.2)Additional CPV code(s)

30100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO looking for a range of heavy duty paper guillotines for use in the Education Market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Manual Feed Shredders

Lot No: 3

II.2.2)Additional CPV code(s)

30191400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO require a range of personal/small office manual feed shredders suitable for use in the Education market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Auto Feed Shredders

Lot No: 4

II.2.2)Additional CPV code(s)

30191400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for a range of light usage auto feed shredders suitable for use in the education market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Pouch Laminators

Lot No: 5

II.2.2)Additional CPV code(s)

30100000

42994230

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers who can supply a range of pouch laminators suitable for use in the education market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Binding Machines (Thermal and Comb)

Lot No: 6

II.2.2)Additional CPV code(s)

22851000

30100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for a provider to supply a range of Comb Binders suitable for use in the Education Market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Binding Accessories

Lot No: 7

II.2.2)Additional CPV code(s)

22850000

22851000

30100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to supply a range of Binding accessories for use in the education market.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The Framework will cover the period from 1.1.2018 to 31.12.2021 with one option to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2020 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Shredder Accessories

Lot No: 8

II.2.2)Additional CPV code(s)

09211000

30000000

30100000

35121400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

YPO are looking for providers to supply a range of shredder accessories for use in the education market to compliment the rest of the product range included within this tender.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Quality criterion – Name: Delivery and customer service / Weighting: 15

Price – Weighting: 45

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 31/12/2022

This contract is subject to renewal: yes

Description of renewals:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/05/2017

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/05/2017

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

VI.2)Information about electronic workflows

VI.3)Additional information:

YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users.aspx

YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/03/2017

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