Supply of Office Machines to Hampshire County Council

Supply of Office Machines to Hampshire County Council

Supply of office machines, including laminators, shredders, trimmers and comb binding.

United Kingdom-Winchester: Office and computing machinery, equipment and supplies except furniture and software packages

2020/S 152-373574

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Hampshire County Council
Postal address: The Castle
Town: Winchester
NUTS code: UKJ SOUTH EAST (ENGLAND)
Postal code: SO23 8UJ
Country: United Kingdom
E-mail: county.supplies.buyingteam@hants.gov.uk
Internet address(es):Main address: www.hants.gov.uk

Address of the buyer profile: www.in-tendhost.co.uk/hampshire

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.in-tendhost.co.uk/hampshire/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.in-tendhost.co.uk/hampshire
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Supply of Office Machines

Reference number: CC15120

II.1.2)Main CPV code

30000000 Office and computing machinery, equipment and supplies except furniture and software packages

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Hampshire County Council (together with members of the Central Buying Consortium and other contracting authorities) invites applications from suitably experienced organisations who wish to be considered for selection to tender for the supply of office machines including Laminators, Shredders, Trimmers and Comb Binding. The framework will start on 1 October 2020 for 4 years. Interested parties should register their interest in the project via the InTend website https://in-tendhost.co.uk/hampshire

II.1.5)Estimated total value

Value excluding VAT: 552 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Supply of Office Machines for Bulk Delivery into CBC Distribution Centres and/or Delivered Directly to the End User but Invoiced to a Central Point

Lot No: 1

II.2.2)Additional CPV code(s)

30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30191400 Shredders
30123000 Office and business machines
30100000 Office machinery, equipment and supplies except computers, printers and furniture

II.2.3)Place of performance

NUTS code: UKH EAST OF ENGLAND
NUTS code: UKF EAST MIDLANDS (ENGLAND)
NUTS code: UKJ SOUTH EAST (ENGLAND)
NUTS code: UKG WEST MIDLANDS (ENGLAND)
NUTS code: UKK SOUTH WEST (ENGLAND)
Main site or place of performance:

II.2.4)Description of the procurement:

To include:

1a) shredders (manual feed),

1b) shredders (auto feed),

1c) laminators,

1d) trimmers,

1e) comb binding machines,

1f) wire/comb binding machines.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 276 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Supply of Office Machines for Delivery Direct to the End User and Invoiced to the End User

Lot No: 2

II.2.2)Additional CPV code(s)

30000000 Office and computing machinery, equipment and supplies except furniture and software packages
30123000 Office and business machines
30191400 Shredders
30100000 Office machinery, equipment and supplies except computers, printers and furniture

II.2.3)Place of performance

NUTS code: UKH EAST OF ENGLAND
NUTS code: UKF EAST MIDLANDS (ENGLAND)
NUTS code: UKJ SOUTH EAST (ENGLAND)
NUTS code: UKG WEST MIDLANDS (ENGLAND)
NUTS code: UKK SOUTH WEST (ENGLAND)
Main site or place of performance:

II.2.4)Description of the procurement:

To include:

2a) shredders (manual Feed),

2b) shredders (auto feed),

2c) laminators,

2d) trimmers and guillotines,

2e) comb binding machines,

2f) wire/comb binding machines.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 276 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Framework will be for 4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/09/2020
Local time: 14:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Hampshire County Council
Town: The Castle
Postal code: SO23 8UJ
Country: United KingdomInternet address: www.hants.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/08/2020