Supply of Payroll Services

Supply of Payroll Services

Birmingham Children’s Hospital NHS Foundation Trust invites expressions of interest from suitably qualified organisations with experience of the NHS payroll market,

UK-Birmingham: payroll management services

2012/S 50-081756

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham Children’s Hospital NHS Foundation Trust
Steelhouse Lane
Contact point(s): Paul Lee – Deputy Head of Procurement
For the attention of: Paul Lee – Deputy Head of Procurement
Birmingham
UNITED KINGDOM
Telephone: +44 1213338872
E-mail: paul.lee@bch.nhs.uk
Fax: +44 1213338873

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Health
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Payroll Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Payroll management services. Birmingham Children’s Hospital NHS Foundation Trust invites expressions of interest from suitably qualified organisations with experience of the NHS payroll market, Electronic Staff Record and Agenda for Change terms and conditions to provide a comprehensive payroll, expenses and pension service on behalf of the Trust to the approximate 3 000 members of staff we employ.
A majority of our staff are employed on a substantive basis through a variety of NHS based terms and conditions and remunerated on a monthly basis requiring the generation of approximately 3 000 monthly payslips. In addition we also operate a weekly payroll for a small proportion of our ancillary workforce and internal Trust Bank workers, this requires the generation of approximately 400 payslips on a weekly basis.
A pre qualification questionnaire can be obtained from the trusts website www.bch.nhs.uk by clicking on the corporate tab and then on the tender tab. The closing date for receipt of PQQ’s is 9.4.2012.

II.1.6)Common procurement vocabulary (CPV)

79211110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Details will be provided in the PQQ and or invitation to tender document.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other quarantees may be required in certain circumstances. Further details will be provided in the PQQ and or invitation to tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be provided in the PQQ and or invitation to tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not meet or responf to the PQQ or invitation to tender as requested on the documents which will be issued.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information will be requested in the PQQ are or invitation to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information will be requested in the PQQ are or invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Details will be provided in the PQQ and or invitation to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BCH/778/12/PL
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Potential providers can download the pre qualification questionnaire document from the trusts website www.bch.nhs.uk, clicking on the corporate tab and then on the tenders tab. PQQs must be received by 9.4.2012.

The contract would be for a maximum of 5 years. Initially three years subject to termination clauses, then the opportunity to extend for two further 12 month periods. GO Reference: GO-201238-PRO-3770735.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award on the contract is communicated to tenderers. The notification will provide full information on the award decision. The standstill period which will be a minimum of ten calender days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI2006 N05) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales & Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.3.2012