Supply of Periodicals and Associated Services to APUC

Supply of Periodicals and Associated Services to APUC

Appointment of a subscription Agent to manage the supply and delivery of periodicals and the associated services.

United Kingdom-Stirling: Newspapers, journals, periodicals and magazines

2020/S 109-265780

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: APUC Ltd
Postal address: Unit 27, Stirling Business Centre, Wellgreen
Town: Stirling
NUTS code: UK UNITED KINGDOM
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: lwatts@apuc-scot.ac.uk
Telephone: +44 1314428950Internet address(es):Main address: http://www.apuc-scot.ac.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Periodicals and Associated Services — APUC

Reference number: LIB1013 AP

II.1.2)Main CPV code

22200000 Newspapers, journals, periodicals and magazines

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Appointment of a subscription Agent to manage the supply and delivery of periodicals and the associated services.

A periodical being defined as any domestic or foreign publication supplied in a print or electronic format.

The publication may take various formats, such as a magazine, newspaper, or journal to name a few examples, and may be issued in successive parts, at regular intervals and may continue indefinitely. The appointed agent will be required to act on behalf of the HE/FE institutions in Scotland, the HE institutions of Northern Ireland, the members of the Scottish Confederation of University and Research Libraries (SCURL), the Scottish Government and NHS Education Scotland(SHEDL deals only) acting on behalf of The Knowledge Network.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

22211000 Journals
22210000 Newspapers
22212000 Periodicals
22212100 Serials
22213000 Magazines

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

Scotland and Northern Ireland.

II.2.4)Description of the procurement:

Appointment of a subscription Agent to manage the supply and delivery of periodicals and the associated services.

A periodical being defined as any domestic or foreign publication supplied in a print or electronic format.

The publication may take various formats, such as a magazine, newspaper, or journal to name a few examples, and may be issued in successive parts, at regular intervals and may continue indefinitely. The appointed agent will be required to act on behalf of the HE/FE institutions in Scotland, the HE institutions of Northern Ireland, the members of the Scottish Confederation of University and Research Libraries(SCURL), the Scottish Government and NHS Education Scotland (SHEDL deals only) acting on behalf of The Knowledge Network.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 51
Price – Weighting: 49

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2021
End: 30/12/2022
This contract is subject to renewal: yes
Description of renewals:

The framework agreement will commence on the 1 January 2021 for an initial period of 2 years and will expire on the 30 December 2022.

The authority reserves the right to extend the framework agreement for a further 2 x 12 month periods subject to satisfactory performance and continued requirement by Institutions for the service provision.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Please refer to the ‘Qualification Envelope’ of the ITT within PCS-T to answer the selection criteria

Tenderers must confirm they can provide the following supporting evidence prior to award:

Employer’s (compulsory) liability insurance* = GBP 5 million

Product liability insurance = GBP 5 million

Public liability insurance = GBP 5 million

Please refer to Part IV selection criteria: questions within 4B.5 of the ESPD

The successful tenderer will be required to provide 2 years audited accounts, or equivalent if awarded to the framework agreement

Please refer to Part IV selection criteria: questions within 4B.6 of the ESPD

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Please refer to the ‘Qualification Envelope’ of the ITT within PCS-T to answer the selection criteria

Please refer to the questions within 4C.1.2 of the ESPD and technical and professional ability section of the contract notice.

Please provide details of your relevant experience of administering a contract or framework agreement of a similar scope, in a library environment with an annual minimum value of GBP 2 000 000. The service provision should have been delivered during the past 3 years.

Pass = the tenderer has provided evidence of administering a contract or framework agreement with an annual minimum value of GBP 2 000 000 during the past 3 years.

Fail = the tenderer has failed to provided evidence of administering a contract or framework agreement with an annual minimum value of GBP 2 000 000 during the past 3 years.

Please provide details of your experience of supplying to multi-site facilities. This experience should include supply for print delivery to varying addresses with multiple contacts and electronic access provision for multi-sites.

Pass = the tenderer has demonstrated experience of supplying multi-site facilities, including print to varying addresses with multiple contacts and electronic access provision for multi-sites.

Fail = the tenderer has failed to demonstrate experience of supplying print to varying addresses with multiple contacts or electronic access provision for multi-sites.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Submission of management information

Prior to the commencement of the framework agreement, the contractor will provide the authority with contact details of the management information contact who will be provided with a template spreadsheet/reporting schedule along with a username and password for the management information website http://www.ucsp.ac.uk/

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter by logging into the website and uploading the template document. If there has been no spend for the quarter then this will still require you to log in and record a nil spend return.

Following the beginning of each new academic year the Authority will provide the Contractor with a new template along with the reporting schedule.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 215-526975

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/07/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/07/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

January 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The following should be submitted prior to award. It is for information only and will not be scored.

Form of tender

Please confirm that you will be in a position to submit prior to award ‘Appendix A: Form of Tender’ in the technical questionnaire in PCS-Tender.

Freedom of information

Please confirm that you will be in a position to submit prior to award ‘Appendix B: Freedom of Information’ if applicable in the technical questionnaire in PCS-Tender.

Sustain supply chain code of conduct

Please confirm that you will be in a position to submit prior to award ‘Appendix D: Sustain Supply Chain Code of Conduct’ in the technical questionnaire in PCS-Tender.

List of institutions — Appendix E

The complete list of Institutions please refer to Appendix E-List of Institutions

General data protection regulation

Please confirm that you will be in a position to submit prior to award ‘Appendix G: GDPR Contractor Assessment Form’ in the technical questionnaire in PCS-Tender.

Serious organised crime

Please confirm that you will be in a position to submit prior to award ‘Appendix H: Declaration of Non-Involvement in Serious Organised Crime’ in the technical questionnaire in PCS-Tender.

Functionality and platform test plan — Appendix I

Library management systems (LMS)- Appendix J

List of library management systems used please refer to Appendix J

Public contracts scotland tender (PCS-T)

Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not

Already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit

https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for ITT Code: 16316 or Title: Supply of

Periodicals and associated services — APUC under ITTs open to all suppliers. Please use the Search/Filter function, then select Project Code from the dropdown.

Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the supplier response guide within the ‘Attachments’ area of this ITT on PCS-T

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16316. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16316. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The contracting authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

It is a requirement that the range of the subscription and information management services to be delivered under this framework agreement will be delivered by a main contractor.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Opportunity for internships, summer placements or apprenticeships for students.

(SC Ref:621728)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Stirling Sheriff Court and Justice of the Peace Court
Postal address: Sheriff Court House, Viewfield Place
Town: Stirling
Postal code: FK8 1NH
Country: United Kingdom
E-mail: stirling@scotcourts.gov.uk
Telephone: +44 1786462191
Fax: +44 1786470456Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/stirling-sheriff-court-and-justice-of-the-peace-court
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/06/2020