Supply of pharmaceutical wholesaler services

Supply of pharmaceutical wholesaler services

Supply of pharmaceutical wholesaler services to the participating Trusts, in line with agreed specification.

UK-Derby: pharmacy services

2012/S 47-077595

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Pharmacy Collaborative
The Gallery, Level 3, Royal Derby Hospital, Uttoxeter Road
For the attention of: Michaela Russell
DE22 3NE Derby
Telephone: +44 1332787861

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of pharmaceutical wholesaler services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Main site or location of works: NHS Trusts within the East Midlands and West Midlands region of the UK and/or other participating NHS bodies (whether acting individually, or on behalf of, or together as members of any consortia) along with any other non-NHS bodies which the participants deem necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non departmental public bodies charged with the delivery of healthcare or health related services (only through the prior approval of East midlands pharmacy collaborative.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 24

II.1.5)Short description of the contract or purchase(s)

Supply of pharmaceutical wholesaler services to the participating Trusts, in line with agreed specification.
II.1.6)Common procurement vocabulary (CPV)

85149000, 63120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To provide a pharmaceutical wholesaler delivery service to participating trusts, in line with the agreed specification.
II.2.2)Information about options

Options: yes
Description of these options: Possible extension of contract by up to 24 months. To be reviewed at the end of the initial contract period and 12 months thereafter.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is planned that contract performance and technology reviews will be carried out on a quarterly basis.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Entering general supplier information East midlands pharmacy collaborative (EMPC) utilises the NHS supplier information database (Sid4health) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile in Sid4health as follows:
(I) Candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on Sid4health. This normally is provided within 48 hours but may take up to 5 days*, so please ensure this step is completed as soon as possible. The D-U-N-S® Number is the standard supplier coding for the NHS and must be obtained for use in all trading with the NHS. Check to see if your company has a D-U-N-S® Number on the sid4health registration page.
* The D-U-N-S® Number registration turnaround time quoted is for UK subjects. Non UK subjects (businesses registered outside of the UK), should use and choose the country in which the business is registered from the selection at the top of the Home page and then search for DUNS request form. If unable to find a DUNS request form please contact the local customer services team. Turnaround times will vary from country to country.

(II) Candidates should register on Sid4health at and submit their Sid4health company profile for publication to the system. Select the Register Organisation on the left of the page and then select Organisation Type supplier. Key in details as shown to search for your D-U-N-S® Number. If you are not on their database click on the link at the bottom of the page to obtain a number from D&B.

(III) Once registration has been authorised by the Sid4health administrator and after receiving logon details, access the profile management area and create and validate your Sid4health company profile. (Candidates must publish at least one validated profile to make their profile available for buyers to view generally – see the Help page on Sid4health within profile management for more details).
(IV) Candidates should ensure all the mandatory fields of their Sid4health profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process. D&B data will be supplied automatically by D&B.
(V) Once a candidate has ensured that all the required fields are completed and the profile has been validated, they must add the profile to the request to participate list (include the name and number of the PQQ or ITT here). Select “View all request to participate lists” on the left menu and search/select this list. Select the Join button to the right of the list and then select the validated profile to allocate to this procurement (you may have more than one validated profile as you may have different information held against your profile for different procurements).
(VI) Where access to Sid4health is unavailable, please contact the Sid4health Helpdesk at:

2) Submission of expression of interest and procurement specific information. This procurement exercise will be conducted on the BravoSolution e-procurement portal at Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows: i) Candidates should register on the BravoSolution e-procurement portal at ii) Once registered, candidates must express their interest as follows:

a) Login to the portal;
b) Select “View current opportunities and notices”;
c) Access the listing related to this contract Pharmaceutical Wholesalers Service and view details;
d) Click on express interest button.
III) Once you have expressed interest, please access the My PQQs / My ITTs page, where you can construct your reply as instructed. You must then publish your reply using the publish button;
IV) For any support in submitting your expression of interest please contact the eTendering Help-desk at +44 8003684850 or

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of all information requested within tender documents.
As per requirements to complete Sid4health profile – see III.2.1 for more information on how to complete Sid4health profile.
Minimum level(s) of standards possibly required: Participants must hold a wholesalers dealer licence compliant with MHRA and where appropriate CD licenses.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Completion of all information requested within tender documents.
As per requirements to complete Sid4health profile – see III.2.1 for more information on how to complete Sid4health profile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: East midlands pharmacy collaborative reserves the right to use an electronic auction as part of the tendering process, if appropriate.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

EMPC is a procurement collaborative hosted by Royal Derby Hospitals NHS Foundation Trust, acting as an agent on behalf of its member organisations. [The member organisations currently working with EMPC and who may purchase under any contract awarded through this process are as follows:
— United Lincolnshire Hospitals NHS Trust,
— Northampton General Hospital NHS Trust,
— Kettering General Hospital NHS Foundation Trust,
— Derby Hospitals NHS Foundation Trust,
— Sherwood Forest Hospitals NHS Foundation Trust,
— University Hospitals of Leicester NHS Trust,
— Nottingham University Hospitals NHS Trust,
— Chesterfield Royal Hospital NHS Foundation Trust,
— Derbyshire Healthcare NHS Foundation Trust,
— Nottinghamshire Healthcare,
— Walsall Healthcare NHS Trust,
— Northampton Healthcare NHS Foundation Trust.
Variants may be accepted at the member organisations’ discretion provided that they meet the core requirements as set out in the invitation to tender. Tenders and all supporting documents must be priced in Sterling and completed in English (or full English translation provided at no cost). Any contract entered into be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. The member organisations and EMPC are not and shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. The member organisations and the host member reserves the right at all times acting in its absolute discretion, not to award a contract, to make what changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: East midlands pharmacy collaborative will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the EMPC before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing, and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested via the Bravo eTendering system using the messaging facility within the appropriate ITT. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide fro aggrieved parties who have been harmed or are at risk for harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.3.2012