Supply of Pilot Boats

Supply of Pilot Boats

The Milford Haven Port Authority is planning to purchase two (2) pilot boats. The pilot boats will be required to operate in Milford Haven and its environs.

UK-Milford Haven: specialised boats

2012/S 202-332044

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Milford Haven Port Authority
Gorsewood Drive, Pembrokeshire
For the attention of: Faye Ryan
SA73 3ER Milford Haven
UNITED KINGDOM
Telephone: +44 1646696100

Tenders or requests to participate must be sent to: Milford Haven Port Authority
Gorsewood Drive, Milford Haven, Pembrokeshire
For the attention of: Faye Ryan
SA73 3ER
Telephone: +44 1646696100
E-mail: tenders@mhpa.co.uk

I.2)Type of the contracting authority

Other: Trust Port
I.3)Main activity

Other: To maintain and improve navigation and the provision of Port and Harbour services and facilities.
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Acquisition of New Pilot Boats.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Place of Delivery – Milford Haven, Pembrokeshire.
NUTS code UKL1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Milford Haven Port Authority is planning to purchase two (2) pilot boats. The pilot boats will be required to operate in Milford Haven and its environs.
The replacement boats will be tendered on a ‘design and build’ model. The builder will tender to both design and build the vessel. The builder will have full responsibility ensuring the boat meets all requirements and they will have the sole responsibility for ‘guarantee’ and ‘warranty work’.
The replacement boats will be of a proven design and only builders who have a boat meeting this requirement will be considered. A proven design means:
— The boat will be based on one which has been built and is being operated by a pilotage authority.
— The hull shape and scantlings will be of a tried and tested configuration.
— The engines and transmission will be of a tried and tested configuration.
— The boat is not a ‘first of class’ boat.
The new boats will be built and surveyed to the MCA Code of Practice for the Safety for Small Commercial Vessels and Pilot Boats (MGN 280) and where applicable Lloyd’s Special Service Class Rules. They will be built to operate in Category 3 waters (20 nautical miles from a safe haven).
The builder will be required to supply collateral warranties from all their major suppliers and sub contractors.
Boat A will always be in service and be used as the ‘inside boat’ but will be the ‘sea boat’ whenever the conditions permit. She will be a high speed (24 knots), semi-displacement boat, about 16-18m long and capable of carrying at least 3 crew and five pilots (This is the complement to simultaneously undertake two “2 pilots” pilotage acts).
Boat B will be used both as the ‘inside boat’ and ‘sea boat’. She will be about 18 to 20m long and capable of carrying a total of twelve persons on normal duties and at least three crew and five pilots when on pilotage duties.
As the requirements for the two boats are different MHPA may award the contract for their construction to two different companies Being eligible to tender for only one of the boats does not preclude the company from tendering. Assessments and contract award will be made on an individual as well as joint basis. The tender will be structured into three lots:
Lot 1 Boat A and B.
Lot 2 Boat A only.
Lot 3 Boat B only.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

34521000, 34520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Two boats in total.
Lot 1 – Boat A and Boat B.
Lot 2 – Boat A only.
Lot 2 – Boat B only.
Estimated value excluding VAT: 2 200 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Information about lots

Lot No: Lot 1 Lot title: Acquisition of new pilot boats – boat A and boat B

1)Short description

Boat A will always be in service and be used as the ‘inside boat’ but will be the ‘sea boat’ whenever the conditions permit. She will be a high speed (24 knots), semi-displacement boat, about 16-18m long and capable of carrying at least 3 crew and 5 pilots (This is the complement to simultaneously undertake two “2 pilots” pilotage acts).
Boat B will be used both as the ‘inside boat’ and ‘sea boat’. She will be about 18 to 20m long and capable of carrying a total of twelve persons on normal duties and at least three crew and five pilots when on pilotage duties.
2)Common procurement vocabulary (CPV)

34521000, 34520000

3)Quantity or scope

2 Pilot Boats to be built consequetively or concurrently.
Estimated value excluding VAT: 2 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Lot No: Lot 2 Lot title: Acquisition of new pilot boat – boat A only

1)Short description

Boat A will always be in service and be used as the ‘inside boat’ but will be the ‘sea boat’ whenever the conditions permit. She will be a high speed (24 knots), semi-displacement boat, about 16-18m long and capable of carrying at least 3 crew and 5 pilots (This is the complement to simultaneously undertake two “2 pilots” pilotage acts).
2)Common procurement vocabulary (CPV)

34521000, 34520000

3)Quantity or scope

One Pilot Boat.
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)
5)Additional information about lots
Lot No: Lot 3 Lot title: Acquisition of new pilot boat – boat B only

1)Short description

Boat B will be used both as the ‘inside boat’ and ‘sea boat’. She will be about 18 to 20m long and capable of carrying a total of twelve persons on normal duties and at least three crew and five pilots when on pilotage duties.
2)Common procurement vocabulary (CPV)

34521000, 34520000

3)Quantity or scope

One Pilot Boat.
Estimated value excluding VAT: 1 200 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 18 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See PQQ and ITT requirements.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ and ITT requirements.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See PQQ and ITT requirements.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See PQQ and ITT requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ requirements.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ requirements.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to PQQ requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The new boats will be built and surveyed to the MCA Code of Practice for the Safety for Small Commercial Vessels and Pilot Boats (MGN 280) and where applicable Lloyd’s Special Service Class Rules. They will be built to operate in Category 3 waters (20 nautical miles from a safe haven).
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 5
Objective criteria for choosing the limited number of candidates: Pre Qualifciation Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

MHPA1204
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.11.2012 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.11.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Manager.
Consultants.
MHPA Marine Personnel.
MHPA SMT.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Buy4Wales Reference Number: 32269.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

MHPA Board
Milford Haven Port Authority, Gorsewood Drive
SA73 3EP Milford Haven
UNITED KINGDOM
E-mail: tenders@mhpa.co.uk
Telephone: +44 1646696100

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Milford Haven Port Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Faye Ryan Procurment Manager contact address as in part I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.10.2012