Supply of PPE and Sanitising/Cleaning Products During Covid-19 Pandemic

Supply of PPE and Sanitising/Cleaning Products During Covid-19 Pandemic

Fife Council is seeking to invite suppliers to participate in a Dynamic Purchasing System (DPS) in relation to the Supply of PPE and sanitising/cleaning products during Covid-19 pandemic only.

United Kingdom-Glenrothes: Protective and safety clothing

2020/S 119-290687

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Fife Council
Postal address: Fife House, North Street
Town: Glenrothes
NUTS code: UKM72 Clackmannanshire and Fife
Postal code: KY7 5LT
Country: United Kingdom
E-mail: wendy.wylie@fife.gov.uk
Telephone: +44 3451550000
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Dynamic Purchasing System (DPS) for Supply of PPE and Sanitising/Cleaning Products During Covid-19 Pandemic Only

Reference number: 12604

II.1.2)Main CPV code

35113400 Protective and safety clothing

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Fife Council is seeking to invite suppliers to participate in a Dynamic Purchasing System (DPS) in relation to the Supply of PPE and sanitising/cleaning products during Covid-19 pandemic only.

In addition to Fife Council meeting its own requirements for PPE and sanitising/cleaning products, the Council may also require to supply products to external providers such as external care/nursing homes, nurseries etc. It is anticipated that deliveries shall be made to one central location, however mini competitions shall provide full details.

Mini competitions shall be conducted, due to the nature of the requirements mini competitions may require to be carried out in less than 10 days.

II.1.5)Estimated total value

Value excluding VAT: 2 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

12604 Supply of PPE products during Covid-19 pandemic only

Lot No: 1

II.2.2)Additional CPV code(s)

33735100 Protective goggles
35113400 Protective and safety clothing
18444000 Protective headgear

II.2.3)Place of performance

NUTS code: UKM72 Clackmannanshire and Fife

II.2.4)Description of the procurement:

Fife Council is seeking to invite suppliers to participate in a Dynamic Purchasing System (DPS)in relation to the Supply of PPE products during COVID-19 pandemic only.

In addition to Fife Council meeting its own requirements for PPE, the Council may also require to supply products to external providers such as external care/nursing homes, nurseries etc. It is anticipated that deliveries shall be made to one central location, however mini competitions shall provide full details.

Mini competitions shall be conducted, due to the nature of the requirements mini competitions may require to be carried out in less than 10 days.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: yes
Description of renewals:

The Council anticipates that this agreement shall be in place for a period of 6 months, however may be extended for up to a further 12 months if Covid-19 continues.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Council will confirm the applicable evaluation criteria and weightings within the documentation for each mini competition.

II.2)Description

II.2.1)Title:

12604 Supply of Sanitising/Cleaning Products during Covid-19 Pandemic only

Lot No: 2

II.2.2)Additional CPV code(s)

39830000 Cleaning products

II.2.3)Place of performance

NUTS code: UKM72 Clackmannanshire and Fife

II.2.4)Description of the procurement:

Fife Council is seeking to invite suppliers to participate in a Dynamic Purchasing System (DPS) in relation to the supply of sanitising/cleaning products during Covid-19 pandemic only.

In addition to Fife Council meeting its own requirements for sanitising/cleaning products, the Council may also require to supply products to external providers such as external care/nursing homes, nurseries etc. It is anticipated that deliveries shall be made to one central location, however mini competitions shall provide full details.

Mini competitions shall be conducted, due to the nature of the requirements mini competitions may require to be carried out in less than 10 days.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: yes
Description of renewals:

The Council anticipates that this agreement shall be in place for a period of 6 months, however may be extended for up to a further 12 months if Covid-19 continues.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The evaluation criteria and appropriate weightings shall be included within the documentation for each mini competition.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.4 – The current ratio will be applied. Suppliers are to provide their current assets and current liabilities in relation to their accounts for the last 2 years and to divide the current assets by the current liabilities figure. If 2 years of accounts are not available an explanation should be given.

4B.5.1 & 2 – It is a requirement that the supplier holds, or can commit to obtain prior to the commencement of any contract, the minimum levels of insurance stated below.

Minimum level(s) of standards possibly required:

4B.4 Suppliers are expected to achieve a ratio of 1 or more. Where a Supplier does not meet this requirement further details should be provided to confirm why and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the Supplier. Fife Council may require a parent company guarantee, a performance bond, a bank guarantee, and/or and advance payment bond.

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Terms and conditions of Contract shall be provided via PCS-T.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/12/2021
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 31/12/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 1 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 16448. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers will be required to advise of the community benefits that they will provide to Fife.

(SC Ref:621840)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Kirkcaldy Sheriff Court
Postal address: Sherriff Court House, Whytescauseway
Town: Kirkcaldy
Postal code: KY1 1XQ
Country: United Kingdom
E-mail: kirkcaldy@scotcourts.gov.uk
Telephone: +44 1592260171
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/06/2020