Supply of Printing Service Hampshire County Council

Supply of Printing Service Hampshire County Council

o supply print and ancillary services including general printing, promotional items, web printing and over printed envelopes.

UK-Winchester: printing and related services

2012/S 74-122060

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Corporate Procurement & County Supplies Bar End Road
Contact point(s): Aleksandra Pajak
SO23 9NR Winchester
UNITED KINGDOM
E-mail: aleksandra.pajak@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Electronic access to information: https://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Improvement and Efficiency South East
Station Road East
Oxted
UNITED KINGDOM

Hampshire Police Authority
Ember House
Winchester
UNITED KINGDOM

Southampton City Council
Civic Centre
Southampton
UNITED KINGDOM

Portsmouth City Council
Civic Offices
Portsmouth
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Print and Ancillary Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Primarily in Hampshire but in interests of eficient public procurement, the Framework will be accessible (by agreement) to all or some of the local authorities which make up the Improvement and Efficiency South East (IESE)as in here: www.southeastiep.gov.uk.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 35
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 600 000,00 and 4 800 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

To supply print and ancillary services including general printing, promotional items, web printing and over printed envelopes.
II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2016

Information about lots

Lot No: 1 Lot title: General Printing

1)Short description

General leaflet and brochure printing.
2)Common procurement vocabulary (CPV)

79800000, 79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Large Format Printng

1)Short description

Large poster and banner printing.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Digital Printing

1)Short description

Digital colour printing of certificates, statements and display panels.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Security/Transactional Printing

1)Short description

Printing of specialist forms and envelopes including payroll stationery.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Print Finishing

1)Short description

To include laminating, folding, stitching and packing ready for mailing.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Graphics and Typesetting

1)Short description

Transfering word files and PDFs to CD and producing booklets.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Ring Binders

1)Short description

Various ring binders and presentation folders with printed covers.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: CD/DVD Specialist Services

1)Short description

CD/DVD dupilcation including inlay and packaging.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Specialist Services

1)Short description

To include labels, maps, plans, window stickers.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Promotional Items

1)Short description

A selection of merchandise with printing for events/ conferences and use in schools.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Web Offset Printing

1)Short description

To include high- volume publications such as magazines, catalogues and brochures.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 600 000,00 and 800 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Bus and Rail Travel Guides

1)Short description

To include compilation, publication, printing and distribution of the bus and rail travel guides and maps.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 320 000,00 and 480 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre-tender qualification questionnaire is available from the website https://in-tendhost.co.uk/hampshire. Interested parties should register their interest in the project via the In-Tend website. Selection criteria is detailed within the PQQ document.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HS/2016
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: On expiry.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.4.2012