Supply of Residential Furniture, Furnishings and Associated Products

Supply of Residential Furniture, Furnishings and Associated Products

Procurement for Housing Limited (PfH) is putting in place a Framework Agreement for the provision of Residential furniture, furnishing and associated products. The framework agreement is for use by, but not limited to, (1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length Management Organisation and other public sector organisations such as defence or education.

UK-Birchwood: Beds for medical use

2013/S 040-064073

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement for Housing
2 Olympic Way, Woolston Grange Avenue, Warrington
For the attention of: Emma Walker
WA2 0YL Birchwood
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: ewalker@cel.co.uk
Fax: +44 8458645115

Internet address(es):

General address of the contracting authority: http://www.procurementforhousing.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26067

Further information can be obtained from: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
For the attention of: Emma Walker
WA2 0YL Birchwood, Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: ewalker@cel.co.uk
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
For the attention of: Emma Walker
WA2 0YL Birchwood, Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: ewalker@cel.co.uk
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

Tenders or requests to participate must be sent to: Procurement for Housing
2 Olympic Way, Woolston Grange Avenue
For the attention of: Emma Walker
WA2 0YL Birchwood, Warrington
UNITED KINGDOM
Telephone: +44 8458645100
E-mail: ewalker@cel.co.uk
Fax: +44 8458645115
Internet address: http://www.procurementforhousing.co.uk

I.2)Type of the contracting authority

Other: Procurement Consortium
I.3)Main activity

General public services
Health
Housing and community amenities
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The supply of Residential Furniture, Furnishings and Associated Products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Throughout the United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreementDuration in years: 4

II.1.5)Short description of the contract or purchase(s)

Procurement for Housing Limited (PfH) is putting in place a Framework Agreement for the provision of Residential furniture, furnishing and associated products.
The framework agreement is for use by, but not limited to,
(1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm’s Length Management Organisation and other public sector organisations such as defence or education.
(2) All 800 plus current members of Procurement for Housing (PfH) and any future members of PfH, details of which can be found in the following link: http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_usersNote: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=95279.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘TenderSubmission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=95279

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the timestated.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=100236

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.myTenders.org/PostBox/Postbox_Explain.aspx?ID=100236

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

33192100, 39100000, 39200000, 39310000, 39500000, 39700000, 39140000, 39141000, 39142000, 39143000, 39143110, 39516100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework is for the provision of the supply of Residential Furniture, Furnishings and Associated Products. The framework will include but is not limited to:
— Residential furniture and furnishings, including lounge furniture, dining room furniture, bedroom furniture, beds, mattresses and textile articles i.e. curtains, blinds, bed linen, lining and towels. Products must be available in various sizes, materials and colours.
— The supplier must be able to provide a wide range of products of varying qualities, offering choice and value suitable for different environments while keeping up to date with current and future trends/needs of the environment.
— The supplier must be able to provide residential furniture, furnishings and associated products to any PfH member site within the UK, including members which have multiple sites. The organisation’s logistical infrastructure must also be able to support the delivery of residential furniture, furnishings and associated products to a potential 800 plus PfH members located throughout the UK.
— They should have available the option of a quick turnaround for urgent orders.
— There will be a requirement for the supplier to satisfy one off orders or low value orders placed by members. Equally the supplier must be able to provide project management, total refurbishments and design servicing as and when required by members.
— When there is a requirement the successful supplier will be required to conduct customer consultation sessions and tenant consultation sessions, and therefore a proven track record in this area is required.
— The supplier must have excellent customer service and support teams and be able to provide a dedicated account manager to the framework.
— The supplier will be required to attend regular review meetings with PfH and will also be required to attend review meetings as and when with PfH members.
— There will be instances when PfH or PfH members invite suppliers to participate in min-competition exercises, suppliers are expected to participate in such exercises and if the supplier chooses not to participate then a valid reason explaining why the supplier has declined to take part in the exercises must be provided.
— On request the supplier is required to provide detailed management information to PfH and/or PfH members.
— Payments of invoices will be managed through the Central Billing Service utilised by PfH Members.
[This is a replacement Framework Agreement. The current Framework Agreement has between 70 – 80 PfH members actively trading at any one time. Each PfH member contracts directly with the framework contractor who is also responsible for day to day account management and any queries and issues.]
Estimated value excluding VAT:
Range: between 10 000 000 and 15 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made through the CEL Procurement Central Billing Services, further information can be found in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Minimum prequalification standards:
The minimum standards PfH requires of an Organisation for it to be eligible to be selected to be invited to tender for the Framework Agreement are:
Eligibility criteria:
— that no circumstances exist requiring the mandatory exclusion of the Organisation (Part B, Question 7.1);and,
— that no discretionary grounds for exclusion exist, unless PfH considers that the exclusion of the Organisation for those grounds is not a proportionate response to them (Part B, Question 7.2).
Economic and financial criteria:
— minimum average turnover of 5m GBP overall over the last 3 complete accounting periods (Part C, Question8.3),
— minimum average turnover of 1m GBP from similar contracts over last 3 complete accounting periods (Part C, Question 8.3),
— minimum levels of:
— professional indemnity insurance of 1 000 000 GBP (one million pounds),
— employer’s liability insurance of 5 000 000 GBP (five million pounds),
— public liability insurance of 5 000 000 GBP (five million pounds); or evidence that the Organisation can secure such insurances (Part C, Question 8.6), and
— that nothing is disclosed by any of the financial information required to be supplied by the Organisation or discovered from PfH’s other checks about the Organisation (including bank and credit references) that gives rise to concerns that the Organisation may not complete all contracts let under the Framework Agreement because of financial difficulties (Part C, Question 8 generally).
Technical and professional ability criteria:
— evidence that the Organisation has the capability to meet any minimum requirements for the works/services/supplies to be provided under the Framework Agreement as set out in paragraph 1.2 of this PQQ,
— evidence that there have been no disputes or terminations of the Organisation’s contracts in the previous 3 years or that where there have been such disputes or terminations they are not due to the default of the Organisation (Part D, Questions 9.7 to 9.11 inclusive),
— evidence that over the previous 3 years the Organisation has undertaken at least 2 (two) other contracts that are similar to those covered by the Framework Agreement, for clients with similar requirements (including the client being subject to an external regulatory regime) as PfH members (Part D, Questions 9.2 and 9.3),
— that no concerns are disclosed by any of the references or the information provided in response to this PQQ relating to the Organisation’s skills, efficiency, exercise or reliability that give rise to concerns that the Organisation will not deliver all contracts called off under the Framework Agreement, the works/services/supplies to the standards PfH members will require (Part D, Question 9 generally),
— evidence either that there have been no prosecutions of, or notices served on, the Organisation for breaches of either health and safety laws or environmental laws or that, where there have been, adequate steps have been taken to prevent a recurrence, (Part D, Questions 9.9 and 9.10),
— evidence that it is the Organisation’s stated policy to comply with equality and diversity legislation and either that there have been no findings of unlawful discrimination against the Organisation under equality and diversity legislation or that, where there have been, adequate steps have been taken to prevent a recurrence (Part D, Question 9.12), and
— evidence that the Organisation has an anti-bribery policy (Part D, Question 9.15).
PfH reserves the right to disqualify any tenderer if it finds out at any time during the procurement that the Organisation either did not meet or no longer meets the minimum prequalification standards set out above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WG/Residential Furniture & Furnishings/2013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.3.2013
Payable documents: yes
Price: 120 GBP
Terms and method of payment: Terms and method of payment: Suppliers wishing to participate in this procurement exercise must submit a non-refundable cheque for 100GBP plus VAT (120 GBP total) FAO: Wendy Griffiths at CEL Procurement Ltd, 2 Olympic Park, Birchwood, Warrington, WA2 0YL to cover the costs of evaluating the PQQ. Cheques should be made payable to Collective Enterprises Limited. Please note submissions received without an administration fee will NOT be evaluated.
IV.3.4)Time limit for receipt of tenders or requests to participate

25.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The value provided in this Notice is only an estimate. We cannot guarantee to Suppliers any business through this contract agreement. Figures stated in the Notice do represent spend that has gone through the previous framework. Value ranges stated are based on an estimated value over a 4 year period.
(MT Ref:100236)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contractis entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address of the contracting authority of this contract notice. If an appeal regarding the award of a contract has not been successfully resolved the publiccontract regulations 2006 (SI 2006 No 5) provide aggreived parties who have been harmed or at risk of harmby a breach of the rules to action in the high court (England, Wales and Northern Ireland). Any such action mustbe brought promptly. Where a contract has been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2013